7.a Staff Report-Replacement BleachersSCANDIIA
Staff Report
Date of Meeting: May 2, 2016
To: Parks and Recreation Committee
From: Dave Williams, Public Works Director
Re: Replacement bleachers for Wayne Erickson Ball Field
Background:
The current bleachers at Wayne Erickson Ball Field have been in place for many years.
Initially, they served the community well. At present, the wood bleachers have
deteriorated to the point that they are in need of replacement.
Issue:
Staff would like to replace the bleachers at Wayne Erickson Ball Field. They have
become a safety hazard due to their deterioration. Funds would be needed to repair
the broken wood structure and rusted material. Director Williams believes it would be
in the best interest of the community to upgrade the bleachers.
Proposal:
I would like to replace the wood bleachers with aluminum bleachers. These bleachers
would last years longer than wood bleachers. I have received quotes and bids for a new
bleacher structure at the ball filed site. The proposal is to remove the old bleachers and
place a concrete slab for each bleacher. The slabs will be 10ft. wide x 20ft. long. They
would be in the same location the original bleachers sit now. Two new aluminum 4 -tier
bleachers will be placed on the slabs. The concrete platform will not only add to the
aesthetics, but will also keep the area cleaner and easier to groom.
Fiscal:
Scandia has $7500 set aside to replace the existing bleachers. The funded amount is
enough to cover the replacement cost for two 4 -tier aluminum bleachers and concrete
labor.
Options:
1.) Terra Bound Solutions -4 -tier powder -coated aluminum bleachers. To keep
with the existing color of bleachers, a dark green color is available.
2 Dark Green - @ $1990. ea. = $3980.
Shipping = $ 190.
TOTAL = $4170.
2.) Belson Outdoors — 4 -tier aluminum bleachers — not colored.
2 4 -tier Aluminum @$1278. ea. = $2556.
Shipping = $ 660.
TOTAL = $3216.
Recommendation:
Staff recommendation is to purchase dark green, powder -coated aluminum bleachers
from Terra Bound Solutions. The powder coating adds to the surroundings. The city
could go with the regular aluminum. If we do, we should still stay with Terra Bound due
to cost. Upgrading is an option to a larger size.
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Dimensions 27 3/4H x 571/8'D x (selected length)
Seats Capadty: 30. 42. & 54 people
Weight 24olbs. ftM). 34olbs (zlft). 44olbs (27ft)
Lead Time:
1-z weeks
Length '
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TERRA BOUND
SOLUTIONS
Office: 1-877-857-2916
Fax: 281-288-2870
www,TerraBoundSolutions.com
20020 Hickory lhrig Way' Spring, TX' 77388
Estimate
Date Estimate #
4/20/2016 Scandial
Name / Address
Ship To
City of Scandia
City of Scandia
Dave Williams
Dave Williams
55073
55073
Phone: 651-325-5218
Phone: 651-325-5218
Page 1
Customer Phone
E-mail
Terms
Rep
651-325-5218
contactoaterraboundsolutions.com
Prepaid Visa, MC,...
RLE
Description
Qty
Cost
Total
KP- 4 Row 15' Powder Coated Aluminum Bleachers
2
1,990.00
3,980.00
Footboards/ Walkboard Colors:
Frame Color:
Includes:
SINGLE FOOTBOARDS
Anodized Seat Planks
Mill Finish Walkboards
Aluminum Angle Frame
17" Front Row Height
Production time is based on currect schedule, and subject to change at time of
order. Thank you for this opportunity to quote. Prices are guaranteed for 30 days.
Subtotal
All sales are final_
If you would like to place an order or have any additional questions please call
Sales Tax (0.0%)
(877)857-2915 or email to contactaterraboundsolutions.com
Visit www.terraboundsolutions.com
Total
Page 1
TERRA BOUND
SOLUTIONS
Office: 1-877-857-2815
Fax: 281-288-2870
www.TerraBoundSolutiona.com
20020 Hickory 1Wig Way' Spring, TX' 77388
Estimate
Date Estimate #
4/20/2016 1 Scandial
Name / Address
Ship To
City of Scandia
City of Scandia
Dave Williams
Dave Williams
7 073
55073
Phone: 651-325-5218
Phone: 651-325-5218
Page 2
Customer Phone
E-mail
Terms
Rep
651-325-5218
contact@terraboundsolutions.com
Prepaid Visa, MC, ...
RLE
Description
Qty
Cost
Total
Shipping with Freight Svcs
190.00
190.00
Additional Svcs not included (must be purchased prior to ship date):
- Lift gate service
- Call Ahead service
- Residential/Church delivery
- Inside delivery
- Guaranteed delivery date
Estimated Ship Date:
Estimated Transit Time: business days
**NOTE** Estimated transit time is never a guarantee. if you do
not purchase guaranteed delivery service TerraBound is not
responsible for any delays.
Reminder: Please check packages and contents for any damages
upon arrival and note with freight carrier. TerraBound Solutions,
Inc. is not responsible for damaged products in shipping. It is the
responsibility of the receiving party to inspect and count packages at
the time of delivery and report to freight carrier and customer
service.
TERMS: Prepaid Visa, MC, Amex, Discover, Wire or Check
Production time is based on currect schedule, and subject to change at time of
order. Thank you for this opportunity to quote. Prices are guaranteed for 30 days.
All sales are final.
Subtotal 54,170.00
Sales Tax (0.0%) $0.00
If you would like to place an order or have any additional questions please call
(877)857-2915 or email to contact@terraboundsolutions.com
Visit www.terraboundsolutions.com
Total $4,170.00
Page 2
PROPOSAL
laaw a (�aarr�ia�uee
Interstate Removal , LLC
P.O. Box 1028
Forest Lake, MN 55025-5028
Phone: 651-765-0765
Fax: 651-407-0609
810TO Service Location
City of Scandia City of Scandia Quote#: 14728
Dave Williams Attn: Dave Williams Date: 4/13/2016
14727 209th Street North 14727 209th Street North Valid thru: 6/1212016
Scandia MN 550738503 Scandia, MN 55073-8503 Sales Person: Jim Robertson
Labor to form and pour 6"of concrete for (2) 10'x 20' slabs for bleachers 1.00 $2,680.00 $2,680.00
at the ballpark. All prep and base work to be completed by City staff.
We appreciate your business.
Jim Robertson
Jim@interstatepm.com
Sub Total:
( 7.1250 %) Sales Tax:
Total:
$2,680.00
$0.00
2,680.00
ACCEPTANCE OF PROPOSAL
Interstate Pavement Maintenance is authorized to complete this contract as specified. Payments will be made to Interstate
within 30 days of invoice date. A 1.5% finance charge will be added to the remaining balance of any past due invoice.
Additional fees may be charged if Interstate is prevented from completing this work in a timely manner. These fees would
not apply for reasons related to Interstate work performance or naturally occuring causes.
In the event fuel prices exceed $3.90 per gallon, an additional 3% may be added to cover the cost associated with this job.
Applicable sales taxes will be added unless a Certificate of Exemption (Form ST3) is on file.
Payment by credit card will incur an additional 3.5% processing fee.
Upon receipt of this signed proposal our Scheduling Department will contact you regarding this project.
Signature/Approval
Phone Number
Date
4/13/2016 14:22 Page 1 of 1
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Model # BLU -008 14 Row Aluminum Bleacher with Single Footboards
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Print I Close Window I
http://www.belson.com/Gallery.aspx?M=BLU-008 5/3/2016
You have received this Quote per your request from Belson Outdoors (belson.com).
If you are having trouble reading this email? View it inSok if Nowser or go to
https:/Pwww.belson.comlSecure/Request.aspx?OrderiD=4 71010&Key=3433.789581117382
..............................................- ..................._..._......._........... .,.,......._ .............. .... .._----..... --- ............... .
QUC1te ## Here is the Quote as per your request. The 'Shipping' total has been applied.
NQ 171010 To place an order, simply click'Submit Order Confirmation' below.
Please print this page for your records.
Customer Order Confirmation is required to process order.
BEL P& 111 North River Road Toll Free: 1-800-323-5664
Williams
QUOTE #
North Aurora, IL. 60542 Phone:
g U T D lS'i� 'it s
1-630-897-8489
WQ 171010
sales@belson.com Fax:
1-630-897-0573
City
Scandia
Model # Description
Lbs Quantity
Unit Price
Unit Total
Bleacher, 4 Row x 15'4"1, (12" Nominal
Seat Planks, 10" Nominal Tread Planks,
BLU -008 12" Front Row Seat Height, 6" Rise, 24"
295 2
$1,278.00
$2,556.00
Tread), Aluminum Frame, Single
Footboards
Subtotal
590
Subtotal
$2,556.00
(Illinois Only) Tax
$0.00
Customer Order Confirmation is required to process order.
Shipping
$660.00
Your Order will not be shipped without your "Order Confirmation"
Grand Total
$3,216.00
Bill To:
First Name Dave
Last Name
Williams
Company
City of Scandia
Address
Public Works
Address
651-325-5218
City
Scandia
State'
MN
Zip Code
55073
Country
USA
Phone
651-325-5218
Fax
Email d.williams@ci.scandia.mn.us
Additional Delivery Services
`f Phone Call 24 Hours Prior to Delivery..
Ship To
First Name Dave
Last Name Williams
Company City of Scandia
Address Public Works
Address
City
Scandia
State
MN
Zip Code
55073
Country
USA
Phone
651-325-5218
Fax
Email d.williams@ci.scandia.mn.us
https://www.belson.com/secure/request.aspx?OrderID=171010&Key=3433.78958107382 5/3/2016