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7.a Staff Report-Replacement BleachersSCANDIIA Staff Report Date of Meeting: May 2, 2016 To: Parks and Recreation Committee From: Dave Williams, Public Works Director Re: Replacement bleachers for Wayne Erickson Ball Field Background: The current bleachers at Wayne Erickson Ball Field have been in place for many years. Initially, they served the community well. At present, the wood bleachers have deteriorated to the point that they are in need of replacement. Issue: Staff would like to replace the bleachers at Wayne Erickson Ball Field. They have become a safety hazard due to their deterioration. Funds would be needed to repair the broken wood structure and rusted material. Director Williams believes it would be in the best interest of the community to upgrade the bleachers. Proposal: I would like to replace the wood bleachers with aluminum bleachers. These bleachers would last years longer than wood bleachers. I have received quotes and bids for a new bleacher structure at the ball filed site. The proposal is to remove the old bleachers and place a concrete slab for each bleacher. The slabs will be 10ft. wide x 20ft. long. They would be in the same location the original bleachers sit now. Two new aluminum 4 -tier bleachers will be placed on the slabs. The concrete platform will not only add to the aesthetics, but will also keep the area cleaner and easier to groom. Fiscal: Scandia has $7500 set aside to replace the existing bleachers. The funded amount is enough to cover the replacement cost for two 4 -tier aluminum bleachers and concrete labor. Options: 1.) Terra Bound Solutions -4 -tier powder -coated aluminum bleachers. To keep with the existing color of bleachers, a dark green color is available. 2 Dark Green - @ $1990. ea. = $3980. Shipping = $ 190. TOTAL = $4170. 2.) Belson Outdoors — 4 -tier aluminum bleachers — not colored. 2 4 -tier Aluminum @$1278. ea. = $2556. Shipping = $ 660. TOTAL = $3216. Recommendation: Staff recommendation is to purchase dark green, powder -coated aluminum bleachers from Terra Bound Solutions. The powder coating adds to the surroundings. The city could go with the regular aluminum. If we do, we should still stay with Terra Bound due to cost. Upgrading is an option to a larger size. T 1\V YY 1 V YY LLbrl vVUIVLL L1b.fAV11y1J I 1 V1IULVLLIILL VV1lLNV11J 111V. i —5- 1 — ✓ t.1 -877-B57-2915 i My Account ® Wishlist ao Quote Request W# Special Offers W About Us (teb18778572915) V 281- 288-6693 (tet:12812886693) (https://wwwterraboundsolutK com/) TOP CATEGORIES Adirondack Chairs . ^ Bike Racks r Bleachers r Dog Park Equipment )P Dog Waste Stations Park Benches r Picnic Tables r Play systems Y f' Swing Sets bj Trash Receptacles b k 0 item(s) - $0.00 (https://www.terraboundsolutions.com/cart/) i Categories - SEARCH SITE AMENITIES - PLAYGROUND EQUIPMENT - SPORTS EQUIPMENT - HOMEAND GARDEN - CONTACT US(HTTPS://WWW.TERRABOUNDSOLUTIONS.COM/CONTACT-USA Home (https//www.terrabour dsdutionscom) / Sports Equipment (https)/H vnv.terralwundsolutions com/product- category/sports equipment/(. /Bleachers.(https//www.terraboyndsolutionscom/product category/sports- eyuipment/WeachersA /Powder Coated Bleachers (https)/www terrat)oundsoluhonscom/product- category/sports-equipment/bleachers/powder-coated-bleachers/) / 4 Row Powder Coated Bleachers I HESE 5LfAC-t1 E[Z Cao m E i N D"hkglL &-REE�j Coa;- TOTAL- tJ jsH iPPj- t3& cowAr&y_- $ al t$o oa spa TI � )$50 O'(pic L l� 05 T-. M SKU: BLCH-4ALPCTags: Bleachers (https://www.terraboundsoLutions.com/tag/bleachers-2 A, powder coated bleachers (https //www.terrabourdsotutions.com/tag/powder- coated-bleachersA (https//www.terrabourKLsoLuLions.coni/product/4-ro w-powder-coated-bleachers/?wpp-export-pdf) (https://www.tLrraboundsotutom.com/product/4-ro w-powder-coated-bteachers/?wpp-export-doc) (https://www.terraboundsotutions com/product/4-ro w-powder-coated-bleachers/?wpp_export• pri n0 f https://www.terraboundsolutions.com/product/4-row-powder-coated-bleachers/ 5/3/2016 4 Row Powder Coated Bleachers $1,999.00 Dimensions 27 3/4H x 571/8'D x (selected length) Seats Capadty: 30. 42. & 54 people Weight 24olbs. ftM). 34olbs (zlft). 44olbs (27ft) Lead Time: 1-z weeks Length ' 015, O n' 9500.00 OndW/www.terraboundsolutwnscom/wp- O 27' $950.00 conten V u ploads/2015/10/4rowpowder-z)pgI Frame Color' me Black Seat Color' (https//www.t (https//www.( Black erraboundsokA erraboundsolut ionscon✓wp- ions com/wp- Final Price: oontenVuploa content/uploa $1,999.00 ds/2ozsho/4r ds/2o25/10/4r owpowdef-2Jp OWpowder-3.Jp ADD TO CART 9) g) I HESE 5LfAC-t1 E[Z Cao m E i N D"hkglL &-REE�j Coa;- TOTAL- tJ jsH iPPj- t3& cowAr&y_- $ al t$o oa spa TI � )$50 O'(pic L l� 05 T-. M SKU: BLCH-4ALPCTags: Bleachers (https://www.terraboundsoLutions.com/tag/bleachers-2 A, powder coated bleachers (https //www.terrabourdsotutions.com/tag/powder- coated-bleachersA (https//www.terrabourKLsoLuLions.coni/product/4-ro w-powder-coated-bleachers/?wpp-export-pdf) (https://www.tLrraboundsotutom.com/product/4-ro w-powder-coated-bteachers/?wpp-export-doc) (https://www.terraboundsotutions com/product/4-ro w-powder-coated-bleachers/?wpp_export• pri n0 f https://www.terraboundsolutions.com/product/4-row-powder-coated-bleachers/ 5/3/2016 TERRA BOUND SOLUTIONS Office: 1-877-857-2916 Fax: 281-288-2870 www,TerraBoundSolutions.com 20020 Hickory lhrig Way' Spring, TX' 77388 Estimate Date Estimate # 4/20/2016 Scandial Name / Address Ship To City of Scandia City of Scandia Dave Williams Dave Williams 55073 55073 Phone: 651-325-5218 Phone: 651-325-5218 Page 1 Customer Phone E-mail Terms Rep 651-325-5218 contactoaterraboundsolutions.com Prepaid Visa, MC,... RLE Description Qty Cost Total KP- 4 Row 15' Powder Coated Aluminum Bleachers 2 1,990.00 3,980.00 Footboards/ Walkboard Colors: Frame Color: Includes: SINGLE FOOTBOARDS Anodized Seat Planks Mill Finish Walkboards Aluminum Angle Frame 17" Front Row Height Production time is based on currect schedule, and subject to change at time of order. Thank you for this opportunity to quote. Prices are guaranteed for 30 days. Subtotal All sales are final_ If you would like to place an order or have any additional questions please call Sales Tax (0.0%) (877)857-2915 or email to contactaterraboundsolutions.com Visit www.terraboundsolutions.com Total Page 1 TERRA BOUND SOLUTIONS Office: 1-877-857-2815 Fax: 281-288-2870 www.TerraBoundSolutiona.com 20020 Hickory 1Wig Way' Spring, TX' 77388 Estimate Date Estimate # 4/20/2016 1 Scandial Name / Address Ship To City of Scandia City of Scandia Dave Williams Dave Williams 7 073 55073 Phone: 651-325-5218 Phone: 651-325-5218 Page 2 Customer Phone E-mail Terms Rep 651-325-5218 contact@terraboundsolutions.com Prepaid Visa, MC, ... RLE Description Qty Cost Total Shipping with Freight Svcs 190.00 190.00 Additional Svcs not included (must be purchased prior to ship date): - Lift gate service - Call Ahead service - Residential/Church delivery - Inside delivery - Guaranteed delivery date Estimated Ship Date: Estimated Transit Time: business days **NOTE** Estimated transit time is never a guarantee. if you do not purchase guaranteed delivery service TerraBound is not responsible for any delays. Reminder: Please check packages and contents for any damages upon arrival and note with freight carrier. TerraBound Solutions, Inc. is not responsible for damaged products in shipping. It is the responsibility of the receiving party to inspect and count packages at the time of delivery and report to freight carrier and customer service. TERMS: Prepaid Visa, MC, Amex, Discover, Wire or Check Production time is based on currect schedule, and subject to change at time of order. Thank you for this opportunity to quote. Prices are guaranteed for 30 days. All sales are final. Subtotal 54,170.00 Sales Tax (0.0%) $0.00 If you would like to place an order or have any additional questions please call (877)857-2915 or email to contact@terraboundsolutions.com Visit www.terraboundsolutions.com Total $4,170.00 Page 2 PROPOSAL laaw a (�aarr�ia�uee Interstate Removal , LLC P.O. Box 1028 Forest Lake, MN 55025-5028 Phone: 651-765-0765 Fax: 651-407-0609 810TO Service Location City of Scandia City of Scandia Quote#: 14728 Dave Williams Attn: Dave Williams Date: 4/13/2016 14727 209th Street North 14727 209th Street North Valid thru: 6/1212016 Scandia MN 550738503 Scandia, MN 55073-8503 Sales Person: Jim Robertson Labor to form and pour 6"of concrete for (2) 10'x 20' slabs for bleachers 1.00 $2,680.00 $2,680.00 at the ballpark. All prep and base work to be completed by City staff. We appreciate your business. Jim Robertson Jim@interstatepm.com Sub Total: ( 7.1250 %) Sales Tax: Total: $2,680.00 $0.00 2,680.00 ACCEPTANCE OF PROPOSAL Interstate Pavement Maintenance is authorized to complete this contract as specified. Payments will be made to Interstate within 30 days of invoice date. A 1.5% finance charge will be added to the remaining balance of any past due invoice. Additional fees may be charged if Interstate is prevented from completing this work in a timely manner. These fees would not apply for reasons related to Interstate work performance or naturally occuring causes. In the event fuel prices exceed $3.90 per gallon, an additional 3% may be added to cover the cost associated with this job. Applicable sales taxes will be added unless a Certificate of Exemption (Form ST3) is on file. Payment by credit card will incur an additional 3.5% processing fee. Upon receipt of this signed proposal our Scheduling Department will contact you regarding this project. Signature/Approval Phone Number Date 4/13/2016 14:22 Page 1 of 1 L VLJVLl I --..-.y I --- VVV I T LtV YY 11111111111WL1 LLVUV11V1 YY 1111 U111b1V 1 VV LVV1114J L NbV L - 1 O U T O !'!'•ir'� f Model # BLU -008 14 Row Aluminum Bleacher with Single Footboards r4 a Pn o6e r croc Ae8 Print I Close Window I http://www.belson.com/Gallery.aspx?M=BLU-008 5/3/2016 You have received this Quote per your request from Belson Outdoors (belson.com). If you are having trouble reading this email? View it inSok if Nowser or go to https:/Pwww.belson.comlSecure/Request.aspx?OrderiD=4 71010&Key=3433.789581117382 ..............................................- ..................._..._......._........... .,.,......._ .............. .... .._----..... --- ............... . QUC1te ## Here is the Quote as per your request. The 'Shipping' total has been applied. NQ 171010 To place an order, simply click'Submit Order Confirmation' below. Please print this page for your records. Customer Order Confirmation is required to process order. BEL P& 111 North River Road Toll Free: 1-800-323-5664 Williams QUOTE # North Aurora, IL. 60542 Phone: g U T D lS'i� 'it s 1-630-897-8489 WQ 171010 sales@belson.com Fax: 1-630-897-0573 City Scandia Model # Description Lbs Quantity Unit Price Unit Total Bleacher, 4 Row x 15'4"1, (12" Nominal Seat Planks, 10" Nominal Tread Planks, BLU -008 12" Front Row Seat Height, 6" Rise, 24" 295 2 $1,278.00 $2,556.00 Tread), Aluminum Frame, Single Footboards Subtotal 590 Subtotal $2,556.00 (Illinois Only) Tax $0.00 Customer Order Confirmation is required to process order. Shipping $660.00 Your Order will not be shipped without your "Order Confirmation" Grand Total $3,216.00 Bill To: First Name Dave Last Name Williams Company City of Scandia Address Public Works Address 651-325-5218 City Scandia State' MN Zip Code 55073 Country USA Phone 651-325-5218 Fax Email d.williams@ci.scandia.mn.us Additional Delivery Services `f Phone Call 24 Hours Prior to Delivery.. Ship To First Name Dave Last Name Williams Company City of Scandia Address Public Works Address City Scandia State MN Zip Code 55073 Country USA Phone 651-325-5218 Fax Email d.williams@ci.scandia.mn.us https://www.belson.com/secure/request.aspx?OrderID=171010&Key=3433.78958107382 5/3/2016