10.a Staff Report-Lions Taco Daze Permit
Staff Report
Date of Meeting: July 19, 2022
To: City Council
From: Brenda Eklund, City Clerk
Re: Scandia-Marine Lions Special Event Permit for Taco Daze
Background:
Taco Daze will be held on Saturday, September 10, 2022. The Scandia-Marine Lions Club has
applied for a Special Event Permit for this community celebration under the provisions of the City’s
Code of Ordinances, Section 93.2.
Issue:
Should the Council approve a Special Event Permit for the Scandia-Marine Lions Club Taco Daze
activities on September 10, 2022?
Proposal Details:
The Lions permit covers the parade, the activities occurring on the Community Center grounds, and
the Gammelgarden “Running of the Meatballs” being held before the start of the parade. The
Gammelgarden Museum will apply for a gambling permit for this activity. The Boy Scouts are
responsible for taco sales inside the Community Center. The event application describes the planned
activities. Events at the Community Center begin at 8:00am and end at 6:00pm. Outdoor music will
be provided by local community musicians, scheduled to play from 11:00 to 3:00pm. The Lions
Club has contacted local establishments which hold on-sale liquor licenses to operate a beer garden
within an enclosed area south of the old maintenance garage. When the business operator is
determined, they will need to apply for a Temporary Off-Premises Liquor License. The Lions will
provide outdoor food sales and will need to obtain a permit from the County Health Department.
An antique car and tractor show will again be held in the parking lot, so parking here will be
restricted, although there will be reserved space for emergency vehicles. Shuttle rides from remote
parking locations will be offered. The Lions will need to obtain a permit from Washington County
for the parade along Oakhill Road. The required certificate of insurance, naming the City of Scandia
as an additional insured, needs to be submitted before the event.
Fiscal Impact:
The Lions Club is requesting that the City cover the costs of public safety (off-duty deputies and
vehicle), trash and portable toilets. In 2021, the Council voted to reimburse the Lions Club up to
$2,500 for these costs. Staff is recommending that funds are sufficient in the Parks budget to cover
reimbursement costs up to $2,500 for this year.
Options:
Two actions should be taken on this request – an action for the Special Event Permit, and
an action on the Lions Club request to reimburse a portion of their costs.
SPECIAL EVENT PERMIT
1) Approve the Special Event Permit for the Scandia-Marine Lions Club for September 10,
2022 during Taco Daze with the following conditions:
• The event shall be held as described in the application received on July 14, 2022
except as required by the conditions of approval.
• A parade route permit shall be obtained from the Washington County Public Works
Department and all conditions shall be complied with, including the hiring of off-
duty officers for traffic control and posting of signs as recommended by the Sheriff’s
Department.
• Parade participants shall not use water cannons or similar devices on their floats, or
throw items from floats that could endanger the safety of parade watchers.
• Both sides of 209th Street between Oakhill Rd. and Olinda Trail shall be posted “no
parking.”
• Parking in the west bay of the Community Center parking lot may be restricted to
the antique car show, official vehicles and handicapped parking. Access and
circulation for emergency vehicles to and through the parking lot shall be maintained
at all times.
• The location of any tents, stakes, signs etc. shall be approved in advance by the
Public Works Director. Event organizers shall request any utility locates that may be
required.
• Any signs or banners shall comply with the Scandia Development Code.
• Any vendors shall possess a sales and use tax permit if required by Minnesota law.
• There shall be no animal rides provided by any vendor on the Community Center
grounds.
• A Certificate of Insurance naming the City of Scandia as an additional insured needs
to be submitted before the event.
2) Amend conditions listed above and then approve.
3) Do not approve the request for a Special Event Permit.
REQUEST TO REIMBURSE EXPENSES
1) Reimburse the Lions Club for Taco Daze expenses for public safety, trash and portable
toilets up to $2,500.
2) Reimburse the Lions Club for Taco Daze expenses for public safety, trash and portable
toilets in a different amount.
3) Do not reimburse the Lions Club for Taco Daze expenses.