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3. DRAFT IAC Minutes 04 21 2022 CITY OF SCANDIA INTERNET ACTION COMMITTEE Minutes Thursday, March 17, 2022 6:30 p.m. Location: Online Streaming (Boxcast and Zoom) and Scandia Community Center, 14727 209th Street North Members in Attendance: John Carney, and K.C. Douglas (arrived at 7:07PM), and Marshall Smith. Member joining via Zoom electronic television: Steve Collier and Robert Wilmers. Others in attendance: City Council Liaison Steve Kronmiller, City Council Liaison Patti Ray, Mayor Christine Maefsky (arrived at 7:18PM), and City Administrator Ken Cammilleri. Call to Order - Chair Wilmers called the meeting to order at 6:36pm. Ray requested consideration of the City’s future street construction map and Wilmers requested the 2022 Midco Buildout Proposal in the agenda. No motion was made due to lack of a quorum. The members in attendance recommended that business should wait until Douglas’ arrival. Wilmers reported that the 2021 buildout project did go over budget and additional expense was approved. Wilmers also reported that there will be as part of the proposed buildout that 48 homes in proximity of Oakhill Road, 33 homes in the northwestern area of the City and 33 homes on Scandia Trail (5 in RDOF), and 47 homes in RDOF for a total of 161 homes in 2021. The Committee discussed the Connected Nation Report for the 2021 direct buildout for homes around Quality Trail. What speeds are Midco offering on the statement. Wilmers reported on the newest proposal from yesterday for buildout in 2022. Approval of the Agenda - Motion to approve the Agenda made by Douglas, seconded by Carney. Motion carried. Motion to approve the December 16, 2021 meeting minutes made by Douglas, seconded by Smith. Motion Carried. Welcome of New Committee Member Steve Collier - Vice Chair Smith welcomed Collier to his first Committee meeting. Collier introduced himself to the committee and other committee members provided introductions for him. Scandia Internet Action Committee meeting minutes March 17, 2022 Page 2 of 2 Wilmers noted that the City provided a letter for Midco to present a plan for 2023 to include $319,000 in direct grant funding from the City. Midco followed up with the proposal. Representatives from the company were not able to attend this committee meeting for a response due to schedule conflicts. He noted that we can forward any questions to them. Wilmers provided the committee with a summary of Midco’s 2022 broadband buildout proposal. Members reviewed the proposed project map and memorandum provided by Midco. Washington County Broadband Grant Program - Members noted that on March 2nd, the County Board was set to provide final approval for the program. The Committee discussed limitations of funding broadband. It was suggested that the City seek two-year project buildout. The Committee noted that Midco should be encouraged to make a grant request with the County. They also wanted to see of it was possible extend the 2022 buildout plan into 2023 that will allow us to take full advantage of available Washington County funding to subsidize half of the City’s 2023 contribution. It was further recommended that the city retain any savings from County’s 50% of assistance to use towards next year’s buildout. Motion by Douglas, seconded by Carney, to request Midco apply to the County for half of the project build out of $319,000 and put that savings towards 2023 buildout in addition to the current 2023 Capital Improvement Plan expenditure placeholder for buildout. Motion carried. Items for future for discussion - Outreach to Midco regarding opportunity to build out Midco with road projects, and follow up with Washington County and Midco for this arrangement. Carney and Douglas agreed to call for an accurate count of housing units and commercial property from the City Assessor. Ray also requested to consider Midco Days for the next meeting to review progress map and content for the website, and continued planning for broadband buildout. The next committee meeting is scheduled for Thursday, April 21, 2022. Adjournment – Motion by Carney, seconded by Douglas, to adjourn at 8:33pm. Motion carried.