09.e2 Consideration of Approval for a Pop-up Public Meeting at Taco Daze for the Park and Recreation Planning Project1
Kenneth Cammilleri
From:Chris Janson <cjanson@msa-ps.com>
Sent:Friday, August 12, 2022 4:26 PM
To:Kenneth Cammilleri
Cc:Claire Michelson; Emily Herold; Kate Eiynck; b.eklund; Charles Fischer
Subject:RE: MSA at Taco Daze?
Hey Ken,
I had not had a chance to formalize a memo, however I can offer the following:
MSA gladly offers to amend our contract with the City of Scandia for the Parks, Recreation and Open
Space Master Plan to add a “Pop-Up Meeting” at Scandia’s Taco Daze to the scope of work for the
project.
The proposed “Pop-Up Meeting” would consist of Kate Eiynck, Planner with MSA, staging and
attending to a booth focused on engaging Taco Daze attendees and introducing them to the City’s
effort to update the City’s Parks, Recreation and Open Space Plan. Kate would also provide take-
away materials to attendees to promote the plan’s online survey and offer an opportunity for
attendees to complete a survey at the booth. The booth would be attended from 10am to 2pm on
September 10, 2022 at the Scandia Community Center.
The total lump sum proposed cost for this amendment to the existing contract would be $1,700. This
cost includes the following:
Booth/material preparation time
Printing/plotting of booth boards and materials expenses
Travel expenses
Booth setup, takedown, and attending hours
Let me know if you have any questions!
Thanks!
-Chris
Christopher Janson, AICP
MSA Professional Services, Inc.
From: Kenneth Cammilleri <k.cammilleri@ci.scandia.mn.us>
Sent: Friday, August 12, 2022 3:53 PM
To: Chris Janson <cjanson@msa-ps.com>
Cc: Claire Michelson <cmichelson@msa-ps.com>; Emily Herold <eherold@msa-ps.com>; Kate Eiynck <keiynck@msa-
ps.com>; b.eklund <b.eklund@ci.scandia.mn.us>; Charles Fischer <c.fischer@ci.scandia.mn.us>
Subject: Re: MSA at Taco Daze?
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Chris,
Is there anything we can share in the City Council packet for next week pertaining to the estimated additional cost. We
were hoping to discuss the option with the Council on Monday.
Thank
Ken Cammilleri, Administrator
City of Scandia, Minnesota
From: Kenneth Cammilleri
Sent: Wednesday, August 10, 2022 9:33:53 AM
To: Chris Janson <cjanson@msa-ps.com>
Cc: Claire Michelson <cmichelson@msa-ps.com>; Emily Herold <eherold@msa-ps.com>; Kate Eiynck <keiynck@msa-
ps.com>; 'Brenda Eklund' <b.eklund@ci.scandia.mn.us>; Charles Fischer <c.fischer@ci.scandia.mn.us>
Subject: RE: MSA at Taco Daze?
Sounds good. We will see if the Council would like to add this. Otherwise, the City has a tent and could host a table. Its
probably the only public event that we might be able to get some good public input from.
Sincerely,
Ken Cammilleri | City Administrator
City of Scandia
14727 209th Street N, Scandia, MN 55073
P 651.433.2274| C 651.245.2654 | F 651.433.5112
k.cammilleri@ci.scandia.mn.us
www.cityofscandia.com
From: Chris Janson <cjanson@msa-ps.com>
Sent: Tuesday, August 9, 2022 12:37 PM
To: Kenneth Cammilleri <k.cammilleri@ci.scandia.mn.us>
Cc: Claire Michelson <cmichelson@msa-ps.com>; Emily Herold <eherold@msa-ps.com>; Kate Eiynck <keiynck@msa-
ps.com>
Subject: RE: MSA at Taco Daze?
Ken,
Kate Eiynck is free on 9/10 and will be glad to attend Taco Daze. I am thinking a booth from 10-
2pm… probably with the other non-profits/vendors. We have a tent and will bring materials to
promote the survey and planning process. Does that sound like it will work for you? If we are on the
same page, I will put together a scope+quote for you to review and send to Council.
Thanks!
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-Chris
Christopher Janson, AICP
MSA Professional Services, Inc.
From: Chris Janson
Sent: Tuesday, August 9, 2022 11:48 AM
To: Ken Cammilleri <k.cammilleri@ci.scandia.mn.us>
Cc: Claire Michelson <cmichelson@msa-ps.com>; Emily Herold <eherold@msa-ps.com>
Subject: FW: MSA at Taco Daze?
Ken,
We have some known conflicts on Saturday (9/10), we are looking for someone from MSA that is free
that day. Wondering if there is an official list of events? Are there activities on Friday evening and
Sunday in addition to Saturday?
Thanks!
-Chris
Christopher Janson, AICP
MSA Professional Services, Inc.
From: Chris Janson
Sent: Tuesday, August 9, 2022 11:44 AM
To: 'Kenneth Cammilleri' <k.cammilleri@ci.scandia.mn.us>; Emily Herold <eherold@msa-ps.com>; b.stignani
<b.stignani@ci.scandia.mn.us>
Cc: Claire Michelson <cmichelson@msa-ps.com>; Charles Fischer <c.fischer@ci.scandia.mn.us>
Subject: RE: MSA at Taco Daze?
Hey Ken,
Yes, we will check our schedules and get a quote put together to have a booth at Taco Daze.
-Chris
Christopher Janson, AICP
MSA Professional Services, Inc.
From: Kenneth Cammilleri <k.cammilleri@ci.scandia.mn.us>
Sent: Tuesday, August 9, 2022 11:34 AM
To: Emily Herold <eherold@msa-ps.com>; b.stignani <b.stignani@ci.scandia.mn.us>
Cc: Chris Janson <cjanson@msa-ps.com>; Claire Michelson <cmichelson@msa-ps.com>; Charles Fischer
<c.fischer@ci.scandia.mn.us>
Subject: Re: MSA at Taco Daze?
4
Emily,
Can we get a quote on a change order for this scope of work? We would need to bring this to the Council.
Sincerely,
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Ken Cammilleri | City Administrator
City of Scandia
14727 209th Street N, Scandia, MN 55073
P 651.433.2274| C 651.245.2654 | F 651.433.5112
k.cammilleri@ci.scandia.mn.us
www.ci.scandia.mn.us
From: Emily Herold <eherold@msa-ps.com>
Sent: Monday, August 8, 2022 2:14 PM
To: b.stignani <b.stignani@ci.scandia.mn.us>; Kenneth Cammilleri <k.cammilleri@ci.scandia.mn.us>
Cc: Chris Janson <cjanson@msa-ps.com>; Claire Michelson <cmichelson@msa-ps.com>
Subject: RE: MSA at Taco Daze?
Hi Bee,
Our contracted scope of work does not include attendance at Taco Daze but we are happy to provide PDF copies of the
maps and survey materials included in our contract for the Parks Committee’s use at that event. I’ll leave it up to the
Committee’s discretion whether they think manning a booth will be effective for this particular event; a presentation
board with the survey QR code and project information may suffice in getting the word out as well.
Best,
Emily
From: b.stignani <b.stignani@ci.scandia.mn.us>
Sent: Friday, August 5, 2022 2:59 PM
To: Emily Herold <eherold@msa-ps.com>
Cc: Chris Janson <cjanson@msa-ps.com>; Claire Michelson <cmichelson@msa-ps.com>; Kenneth Cammilleri
<k.cammilleri@ci.scandia.mn.us>
Subject: MSA at Taco Daze?
Would someone from MSA please clarify if the intent is for Parks Committee to staff the potential booth at the
community festival, Taco Daze, on Saturday, September 10th with or without a representative from MSA present. Thank
you, Bee
Brenda “Bee” Stignani
Office Assistant/Parks & Recreation Coordinator
City of Scandia
14727 209Th Street North
Scandia, MN 55073
651 433-2274 office
651 433-5112 fax
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