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10.a1 Bolton-Menk_Submittal_City of Scandia_On Call Planning Support Services3507 High Point Drive North | Bldg. 1 - Suite E130 | Oakdale, MN 55128 651-704-9970 | Bolton-Menk.com Contact: Jenni Faulkner 952-378-6354 Jenni.Faulkner@bolton-menk.com City of Scandia, Minnesota | September 23, 2022 PROPOSAL FOR ON-CALL PLANNING SUPPORT SERVICES 3507 High Point Drive North | Bldg. 1 - Suite E130 Oakdale, MN 55128 651-704-9970 | Bolton-Menk.com Bolton & Menk is an equal opportunity employer. September 23, 2022 Ken Cammilleri City Administrator City of Scandia 14727 209th Street North Scandia, MN 55073 RE: Proposal for On-Call Planning Support Services Dear Mr. Cammilleri: The City of Scandia has requested assistance in providing on-call planning services from a professional firm who will serve as an extension of city staff. This service agreement will require a reputable team of qualified experts who provide immense value by expanding the organization and capabilities of your team. Like you, we take great pride in helping create a community that is safe, sustainable, and beautiful. Our approach to planning services makes Scandia’s priorities our priorities. We understand your needs and can provide excellent planning and development services. Local Planning Experts – Bolton & Menk has been a providing planning and urban design services to our clients for over a decade. Just as important, our planning team collectively has a significant amount of public sector planning experience ranging from rural to suburban to urban environments. We are Minnesota based and most of our planners work in the Twin Cities Metro so we are strongly positioned to serve Scandia with local expertise and availability. We are very familiar with municipal processes and procedures, including the practical realities of managing public meetings and challenging clients, as well as Minnesota state laws regarding planning practices. We have on-call planning experience with other communities in Washington County including Forest Lake, Newport, and Cottage Grove, as well as many other comparable cities. We also have experience planning in Scandia— the most recent 2040 Comprehensive Plan Update—so we are deeply familiar with your goals and aspirations as a community. Focused on Service – At Bolton & Menk we pride ourselves on providing excellent service and building relationships with our clients. We not only represent ourselves, but when providing on-call services, we consider ourselves an extension of your staff. We have served as the city engineer of Scandia and have a solid understanding of the local infrastructure supporting development. Cost Effective and Full-Service – In order to provide the best value for Scandia, this planning services agreement requires a full-service consultant with the flexibility to assign resources when needed. Our proposed lead planner, TJ Hofer, has approximately five years of planning experience and is an on-call planner for other communities. He can be at the city hall office as needed and will readily answer questions about permits, zoning, or development processes. To support TJ, Bolton & Menk will have additional planners available for consultation and to handle complex issues. I will serve as the project manager to provide oversight and management of our workload and team. Bolton & Menk is an equal opportunity employer. City of Scandia, MN September 23, 2022 Page 2 Understanding of the Scope of Services We understand that this RFP is seeking on-call planning services to serve the residents, businesses, and development community of Scandia. We are prepared to handle day-to-day needs, provide city hall office hours, attend commission and council meetings, conduct special studies, and implement long-range planning efforts in a cost effective and collaborative manner. We are prepared to serve as an extension of your staff for planning activities. In continued service to Scandia, we are excited at the opportunity to provide value-driven expert planning services. I will serve as your lead client contact and project manager. Please contact me at Jenni.Faulkner@bolton-menk.com or 952-890-0509 if you have any questions regarding our proposal. Respectfully submitted, Bolton & Menk, Inc. Jenni Faulkner Project Manager Bolton & Menk, Inc. Corporate Office 1960 Premier Drive Mankato, MN 56001 P: 507-625-4171 F: 507-625-4177 SOLUTIONS PROVIDED • Civil/Municipal Planning & Engineering • Structural Services • Planning & Urban Design • Transportation Planning & Engineering • Aviation Services • Water Resources Engineering • Environmental Planning & Permitting • Water & Wastewater Engineering • Construction Administration & Inspection • Land Surveying • Geographic Information Systems • Project Funding Support • Project Communication • Creative Studio Services Branch Offices • Algona, IA • Ames, IA • Baxter, MN • Burnsville, MN • Cedar Rapids, MN • Charlotte, NC • Chaska, MN • Des Moines, IA • Duluth, MN • Fairmont, MN • Fargo, ND • Golden Valley, MN • Greenville, SC • Jefferson, IA • Mankato, MN • Minneapolis, MN • Myrtle Beach, SC • Oakdale, MN • Raleigh, NC • Ramsey, MN • Rochester, MN • Sleepy Eye, MN • Spencer, IA • St. Cloud, MN • Willmar, MN • Wilmington, NC COMPANY PROFILE We believe all people should live in safe, sustainable, and beautiful communities and we take pride in our ability to make that happen. It's why we get out of bed every morning. Our commitment to communities began in 1949 with two hard working Midwesterners—John Bolton and Martin Menk. They saw people in their surrounding communities who had dreams of a bright future, a desire to grow, and a common challenge of aging infrastructure. John and Martin's goal was to help communities make progress by listening to what people want, finding the best solutions for their needs, and treating them right. Their legacy lives on. We still want to help, we work hard every day, and we always remember what got us here—we're people helping people. Today, Bolton & Menk, Inc. has more than 800 employees including a professional staff of more than 250 engineers, planners, landscape architects, and surveyors. For more than 10 years, our planning and urban design group has helped clients plan their future. Using robust public engagement, we facilitate consensus for buildable, sustainable solutions. Our team expertise helps solve multifaceted problems with technical, regulatory, funding, and community issues. We deliver plans and designs you will love to live with. We promise every client two things: we'll work hard for you and we'll do a good job. We take a personal interest in the work being done around us. At the end of the day, we're Real People offering Real Solutions. ORGANIZATION AND STAFFING Bolton & Menk will serve the City of Scandia using a team approach led by the project manager, Jenni Faulkner. Jenni will serve as your primary contact and be responsible for all activities performed on behalf of the City of Scandia. This approach ensures consistency across all planning services provided—the city only has to look to one place for answers or information. Jenni will be supported by a team of professionals with a depth of planning experience. The Bolton & Menk team works to serve as an extension of city staff, closely coordinating all tasks and services with city staff and leadership. We have provided a short summary of qualifications for our key project team members, full résumés are included on page 7. On-Call Planning Support Services | City of Scandia, Minnesota Organization and Staffing 2 TJ HOFER Lead Planner TJ will be responsible for the day-to-day planning. He will hold office hours at city hall and field all planning calls, process all land use clearances, conduct research, and ensure projects are well coordinated internally and externally and reviewed in a timely manner. A planner at Bolton & Menk, TJ has five years of planning experience including providing day to day and development review services to clients. His responsibilities include research, approving permits, assisting in developing plan studies, writing memorandums, and municipal reports. He also prepares commission agendas, prepare meeting packets, and gives presentations. He also assists with community engagement and outreach during the planning process for short and long range projects. Since beginning his career, TJ has worked toward his passion of helping clients both establish and meet their goals—he loves seeing the process unfold from start to finish. NATHAN FUERST, AICP Planner Nathan will provide direct support with day- to-day and long-range planning and special projects as needed. Nathan is a community planner at Bolton & Menk whose professional career began in 2016. His responsibilities include providing support to senior planners and project managers, assisting with the development of planning studies and reports, performing research, producing staff reports, coordinating with communities on development reviews, and presenting to planning commissions and city councils. Nathan’s passion for the field stems from how rewarding he finds it to see the impacts of planning on our everyday lives. JENNI FAULKNER Project Manager Jenni will be responsible for providing project support and consultation as needed on complex issues. Jenni is a senior planner on the Bolton & Menk team who began her professional career in 1995. Her expertise spans the fields of city planning and land use, economic development, and housing. Prior to joining Bolton andMenk, Jenni served as the Community Development Director for the City of Burnsville, MN for 17 years. Her passion stems from her desire to provide sustainable and beautiful solutions to the communities she works in. HAILA MAZE, AICP Principal-in-Charge Haila will be responsible for contract management. As a principal planner, Haila is committed to advancing the long-term success of communities through planning and project management services. She draws on her experience in local and regional planning to connect with clients, helping them identify what they need and how to accomplish it. She began her planning career in 1998 and has extensive experience with land use and transportation planning, creative and inclusive engagement, and supporting work in health assessment, scenario planning and modeling, and implementation planning. Education: Master of Arts - Urban and Regional Planning, University of Minnesota - Twin Cities; Bachelor of Arts, Concordia College - St. Paul Years of Experience: 5 Education: Master of Arts - Urban and Regional Planning, University of Southern California; Bachelor of Science - Environmental Science, University of Minnesota - Twin Cities Certifications: Certified Planner (AICP - 34187) Years of Experience: 6 Education: Master of Arts - Urban Planning, Minnesota State University, Mankato; Bachelor of Arts - Urban Studies, University of Minnesota - Twin Cities Years of Experience: 27 Education: Master of Arts - Urban and Regional Planning, University of Minnesota - Twin Cities; Bachelor of Arts - Public Policy, Duke University Certifications: Certified Planner (AICP - 017018) Years of Experience: 23 Qualifications Qualifications Qualifications Qualifications DESCRIPTION AND APPROACH Our Approach to Planning At Bolton & Menk, we believe all people should live in safe, sustainable, and beautiful communities and we take pride in our ability to make that happen. Our diverse team of professionals collaborates with city staff and stakeholders to work through issues and develop solutions. Each of us makes it our personal, ethical, and professional mission to prepare well-crafted and research-based reports and plans. Our unique, integrated, creative, and transparent approach makes us stand out from other firms. On-Call Planning Support Services | City of Scandia, Minnesota Description and Approach 3 Our approach to providing on-call planning services to Scandia is one of value and expertise. Using a team with a diverse mix of planners can provide the most cost-effective service to meet Scandia’s needs as they are ever evolving. Bolton & Menk proposes to use a combination of planners to meet your needs. TJ Hofer will be your lead planner at city hall for regular office hours. Nathan Fuerst will assist with more complex development review projects. These positions will be managed and supported by project manager, Jenni Faulkner and principal-in-charge, Haila Maze. This allows for the most efficient use of resources while meeting or exceeding your service needs. Additionally, using engineering services that Bolton & Menk currently provides for Scandia, there are some efficiencies that can be gained. Efficiencies can also be gained with the use of our multidisciplinary team and ability to use in-house specialty resources if needed. Bolton & Menk does not anticipate using subcontractors for on-call planning services. Our planning staff is very familiar with city and state statutes, codes, and procedures. From understanding basic permit and development reviews to following the "60 Day Rule" to strategizing for group homes and comprehensive plans, our team is very knowledgeable in all aspects of planning. We are also strong communicators and coordinators, both internally and externally. We will work with concerned neighbors, adjacent jurisdictions, the county and state, and other stakeholders. We are also very familiar with MnDOT, DNR, MPCA, and watershed regulations and processes. Should environmental reviews be required, we can be a resource for navigating those processes and regulations. Scope of Services Bolton & Menk is confident we can provide outstanding on-call planning services to meet your needs including, but not limited to A. Office Hours: We will be present at city hall and hold regular office hours as agreed upon by staff and our team. At this time we propose four hours per week to manage in-office work, attend meetings, conduct inspections, and respond to public requests. We successfully do this for other clients. B. Relationships: As an extension of your staff, the On-Call Planning Support Services | City of Scandia, Minnesota Description and Approach 4 Bolton & Menk team will develop and maintain good working relationships with other city departments, other jurisdictions, and the public. We have a proven track record of maintaining excellent working relationships within cities in which we serve. C. Review: With a staff of professional and experienced planners, we are capable to analyze projects for compliance with the 2040 Comprehensive Plan, the Scandia Development Code, applicable architectural design requirements, applicable specific plans, and other policies. Our large team of experienced planning professionals can bring in different perspectives as needed. D. & E. Zoning and Development Review: Our planners are experienced in land use clearance processing. We will propose a structure that is the most efficient and cost effective for Scandia. If more complex issues arise, our senior staff can assist. We will competently review and process zoning requests and inquires, including: • Minor and major site plan review • Variances • Conditional use permits (CUPs) • Interim use permits (IUPs) • Administrative permits • Sign permits • Architectural design review • Rezoning • Lot line adjustments • Lot combinations • Annexations • Comprehensive plan and development code amendments F. Data analysis: Using known databases, our planners are capable and have experience with various types of land use analysis. We are prepared to compile and analyze data on economic, social, environmental, and physical factors affecting land use as needed. G. Represent the City: As your planning consultant we expect to meet with stakeholders (developers, engineers, property owners, contractors, and other individuals) to discuss, advise, explain processes and suggest improvements regarding potential projects, pre-applications, development applications, feasibility analysis, conceptual development plans, and code interpretation. We will do this in a responsive and professional manner for every interaction. Falls Creek 57w (52 P) (54 P) (72 P) (59 P) (56 P) (64 P) (65 P) (53 W) (57 W) (67 P) (78 W) (80 P)(62 W) (70 W) (61 W) (58 W) (68 P) (60 W) (66 W) (282 W) (55 W) Big Marine Bone Sea German Fish Hay Goose White Rock Sand Clear Alice Sylvan Long Pitzl Pond Rasmussen Pond Wojtowicz Pond Nielson SCANDIA MANNINGSAINT CROIXLOFTONOAKHILL OLINDA228TH 220TH MAYBERRY205TH PI LAR 185THNOL AN MAXWILL238TH 240TH 199TH OR E N KIRK218TH QUINNELLOBRIENOXBOROOLDFIELD 188T HMELAN IE 202ND ORWELLPARRISH23 0 T H LANGLYPOMROYPARIS197TH QUENTIN236TH KIRBY 192NDMEADOWBROOK237TH 180TH ODELLQUINT195TH 213TH 209TH NEWGATEMORGANOLAND QU A L I T Y PARKVIEW215TH 239TH 216TH 217TH PEABODY187TH OZARKNOVAK QUARRYOAKGREENPICKETT214TH PARADE223RDOLGILVIE 18 6 T H PENROSENEWBERRYKILLIAN205TH 209TH 218TH KIRK185TH 240TH ORENOLDFIELD195TH 220TH 197THPOMROY 192ND 195TH 209TH 202ND 240TH 230TH CITY OF SCANDIA ZONING MAP OLINDASCANDIA OAKHIL LOREN 209THPARRISHOZARK OLAND 214TH 209TH Village Center 0 1 20.5 Miles Printed: December 17, 2013 Data sources: Washington County, Minnesota Department of Natural Resources, City of Scandia Parcel data: 2008 Adopted December 17, 2013 Saint Croix River District Mining District Shoreland Overlay Agriculture Preserves (AP) Agriculture - Core (AG C) General Rural (GR) Village Neighborhood (VN) Rural Commercial (R COMM) Village Mixed Use A (VMU A) Vilalge Mixed Use (VMU B) Industrial Park (IP) On-Call Planning Support Services | City of Scandia, Minnesota Description and Approach 5 H. Communication and Documentation: We are comfortable and experienced writing planning commission and city council staff reports, resolutions, ordinances, conditions of approval, memorandums, public notices and agendas, and giving oral presentations. I. Meetings: Our staff is experienced and prepared to attend public hearings and community meetings as necessary. We will provide succinct professional presentations with technologies available. J. Coordination: We will review and provide determinations of applications for completeness, including coordination with other agencies or jurisdictions. This includes coordinating with the Washington Conservation District for applicability of wetland delineation requirements, the Washington County Department of Public Health and Environment, city administrative and other city professional services, and applicable watershed districts. In addition to our planners' knowledge, Bolton & Menk has environmental and wastewater engineers to assist with technical reviews and compliance as needed. K. 60-Day Rule: Our planners are very familiar with the 60-Day Rule—Minnesota Statutes, section 15.99. We understand the importance of reviewing for completeness and sending letters in a timely manner. We implement a project review schedule that provides comments within timelines specified and are capable of providing reviews with shorter timelines, as requested by the city. L. Public inquiries: We are comfortable with answering questions and providing information to the general public. We take pride in our ability to successfully respond to and resolve routine inquiries efficiently. M. Code Violations: We will assist city staff with addressing complaints and code violations. Our staff routinely provides this service as part of on-call planning services. We can do inspections, prepare correction notices, and work with city staff/attorneys to gain compliance. N. Compliance Checks: Our staff is experienced with completing zoning and permit compliance checks as directed, including maintaining yearly compliance checks for solar farm installations and other permits as directed. O. Research: Our planners are experienced at various research methodologies. We are comfortable in carrying out land use research and other analysis as directed. COST PROPOSAL The following fee schedule is based upon competent, responsible professional services and is the minimum, below which adequate professional standards cannot be maintained. It is, therefore, to the advantage of both the professional and the client that fees be commensurate with the service rendered. Charges are based on hours spent at hourly rates in effect for the individuals performing the work. The hourly rates for principals and members of the staff vary according to skill and experience. On-Call Planning Support Services | City of Scandia, Minnesota Cost Proposal 6 2022 SCHEDULE OF FEES Bolton and Menk has a multidisciplinary team that can assist with specific projects such as small area plans, corridor studies, and comprehensive planning. We will staff planning tasks to ensure that the City of Scandia receives both experienced and professional planning assistance, as well as cost-effective services with exceptional value. The fee schedule shall apply for the period through December 31, 2022. These rates may be adjusted annually thereafter to account for changed labor costs, inflation, or changed overhead conditions. These rates include labor, general business, and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed, the above rates include vehicle and personal expenses, mileage, telephone, survey stakes, and routine expendable supplies; no separate charges will be made for these activities and materials. Expenses beyond the agreed scope of services and non-routine expenses, such as large quantities of prints, extra report copies, outsourced graphics and photographic reproductions, document recording fees, outside professional and technical assistance, and other items of this general nature will be invoiced separately. Rates and charges do not include sales tax, if applicable. 1 No separate charges will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey assignments; the cost of this equipment is included in the rates for survey technicians. *Specialized role not classified above otherwise, incl. graphic design, project communication, funding support, etc. **Highly specialized and industry expertise unique to the market or area of discipline. Employee Classification Hourly Billing TJ Hofer - Lead Planner $110 Nathan Furst - Planner $134 Jenni Faulkner - Project Manager $175 Haila Maze - Principal-in-Charge $160 Senior Project Manager $175-285 Project Manager $140-190 Senior Planner $150-192 Planner $110-156 Licensed Project Surveyor $160-192 Graduate Surveyor $126-165 Survey Technician $85-165 Principal $158-225 Administrative/Corporate Specialists $65-120 GPS/Robotic Survey Equipment NO CHARGE CAD/Computer Usage NO CHARGE Routine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE Field Supplies/Survey Stakes & Equipment NO CHARGE Mileage NO CHARGE RÉSUMÉS, RELEVANT PROJECTS/ SERVICES WITH REFERENCES Bolton & Menk’s success serving cities like Scandia is grounded in creativity, sound planning, customer service, and effective relationships. In addition to our planning expertise, we are committed to you. We excel in our ability to listen and understand the unique needs of Scandia. We also recognize your residents and business owners are our clients too, and effective communication with them is critical to planning successes. On-Call Planning Support Services | City of Scandia, Minnesota 7Résumés, Relevant Projects/Services with References Summary A planner at Bolton & Menk, TJ began his career in 2016. His responsibilities include assisting in developing plan studies, memorandums, and municipal reports. He also assists with community engagement and outreach during the planning process. Since beginning his career, TJ has worked toward his passion of helping clients both establish and meet their goals—he loves seeing the process unfold from start to finish. Experience Planning Services, City of Jordan, Minnesota The City of Jordan experienced a staff turnover that left them with a relatively inexperienced planning staff facing several upcoming developments. Bolton & Menk was hired to provide on-call planning and development review services for the city. TJ serves as the in-office planner and assists staff with the review of development applications, report writing, and presenting to the planning commission and city council. He also provides assistance in zoning code interpretation and administration. Planning Services, Empire Township, Minnesota As consulting planner for Empire Township, Bolton & Menk provides an array of planning and zoning administration services. TJ serves as an assistant planner by routinely answering resident and business owners’ zoning and land use questions, conducting development review, and attending planning commission and town board meetings. 2040 Comprehensive Plan Update, City of Marine on St. Croix, Minnesota The City of Marine on St. Croix needed to update its 2040 Comprehensive Plan to comply with Minnesota statutes and meet the objectives of the Metropolitan Council’s 2040 Thrive MSP regional plan. Bolton & Menk worked with the city, elected and appointed officials, and community members to craft a plan that is consistent with regional requirements and meets the city’s unique needs. TJ served as an assistant planner. 2040 Comprehensive Plan Update, City of Scandia The City of Scandia wanted to use a robust public engagement process to update its 2030 Comprehensive Plan. TJ was part of the planning team that engaged a broad spectrum of community members through steering committees, focus groups, and pop-up meetings, creating a plan that truly reflects the community’s vision. 2040 Comprehensive Plan Update, City of Forest Lake, Minnesota The City of Forest Lake needed an updated comprehensive plan to meet its changing needs. Bolton & Menk helped a community-based task force draft a comprehensive plan to guide the city’s growth and develop the vision, goals, and future community needs. TJ served as an assistant planner. Tanner J. Hofer Planner Education Bachelor of Arts - Political Science Concordia College Master of Urban and Regional Planning University of Minnesota - Twin Cities On-Call Planning Support Services | City of Scandia, Minnesota 8Résumés, Relevant Projects/Services with References Summary Nathan is a community planner at Bolton & Menk whose professional career began in 2016. His responsibiliti es include providing support to senior planners and project managers, assisti ng with the development of planning studies and reports, performing research, producing staff reports, coordinati ng with communiti es on development reviews, and presenti ng to planning commissions and city councils. Nathan’s passion for the fi eld stems from how rewarding he fi nds it to see the impacts of planning on our everyday lives. Experience Opportunity Zone Redevelopment, City of Brooklyn Center, Minnesota The city was in need of modernized zoning code to support development on targeted sites. We used public open houses and workshops, pop-up meeti ngs at community events, online engagement, and a technical advisory committ ee to both gain a clear understanding of the community and to properly relay informati on back to the community. All project components were combined into one cohesive initi ati ve, providing the City of Brooklyn Center with a new zoning code that has a community-fi rst focus. Nathan served as community planner. Zoning and Subdivision Ordinance, Chisago County, Minnesota Chisago County is updati ng their Zoning & Subdivision Ordinances in order to streamline processes and refl ect current development needs. Nathan helped update the process that is being coordinated with county staff and uses the planning commission as a steering committ ee and working group. The content update is being approached from a practi ti oner view point, ensuring that the fi nal product is usable and enforceable. The code will be both legally defensible and user-friendly. Additional Experience  •Planning Services, City of Forest Lake, Minnesota  •Planning Services, City of Newport, Minnesota  •Property Reviews, City of Forest Lake, Minnesota  •General Engineering Services, City of Jordan, Minnesota Nathan L Fuerst Community Planner Education Bachelor of Science - Environmental Science University of Minnesota - Twin Cities Master of Arts - Urban and Regional Planning University of Southern California Certifications University of Minnesota •Construction Site Management On-Call Planning Support Services | City of Scandia, Minnesota 9Résumés, Relevant Projects/Services with References Summary Jenni is a senior planner on the Bolton & Menk team who began her professional career in 1995. Her expertise spans the fields of city planning and land use, economic development, and housing. Her passion stems from her desire to provide sustainable and beautiful solutions to the communities she works in. Experience Planning Services, City of Jordan, Minnesota The City of Jordan experienced a staff turnover that left them with a relatively inexperienced planning staff facing several upcoming developments. Bolton & Menk was hired to provide on-call planning and development review services for the city. Our role is to assist staff with the review of development applications, including report writing and presentations to the planning commission and city council. We also provide assistance in zoning code interpretation and administration. Community Development Director, City of Burnsville, Minnesota* As the Community Development Director, Jenni oversaw planning, economic development, housing, building inspections, and code enforcement. Prior to hiring and Assistant Community Development Director, she was directly involved in day to day planning supervisions for 15 of those 17 years. Jenni has positive experience in providing leadership and guidance to planning staff at all levels as well as interacting with a variety of elected officials and stakeholders. Most recently she was responsible for the City’s 2040 Comprehensive Plan Update and the City’s first Economic Development Strategic Plan and Housing Plan initiatives. Additional Experience  •Senior Planner, City of Burnsville, Minnesota*  •Planner, City of Prior Lake, Minnesota  •Associate Planner, City of Brooklyn Park, Minnesota * Completed while at a previous employer Jennifer K. Faulkner Senior Planner Education Master of Arts - Urban Planning Minnesota State University, Mankato Bachelor of Arts - Urban Studies University of Minnesota - Minneapolis On-Call Planning Support Services | City of Scandia, Minnesota 10Résumés, Relevant Projects/Services with References Summary As a principal planner, Haila is committed to advancing the long-term success of communities through planning and project management services. She draws on her experience in local and regional planning to connect with clients, helping them identify what they need and how to accomplish it. She began her planning career in 1998 and has extensive experience with land use and transportation planning, creative and inclusive engagement, and supporting work in health assessment, scenario planning and modeling, and implementation planning. Experience Planning Services, City of Jordan, Minnesota The City of Jordan experienced a staff turnover that left them with a relatively inexperienced planning staff facing several upcoming developments. Bolton & Menk was hired to provide on-call planning and development review services for the city. Our role is to assist staff with the review of development applications, including report writing and presentations to the planning commission and city council. We also provide assistance in zoning code interpretation and administration. 2040 Comprehensive Plan Update, City of Hopkins, Minnesota As the project manager for the consultant team, Haila led plan development and review for the City of Hopkins' 2040 Comprehensive Plan, which was to be planned around themes of sustainability. She also supported city staff on the community engagement process, which included a range of creative approaches. The plan was adopted and implemented. Northeast River Reach Small Area Plan, City of Fergus Falls, Minnesota Haila served as project manager and lead planner on this project, which developed a small area plan for an area of Fergus Falls around the Hoot Lake Power Plant, in anticipation of the decommissioning of the plant. Comprehensive Plan, City of Carver, Minnesota The City of Carver's 2030 Comprehensive Plan needed to be updated to meet Metropolitan Council requirements and recognize recent growth. Bolton & Menk engineers and planners completed all elements of the comprehensive plan update and successfully steered the updated plan through the approval process. Haila served as principal planner. Northwest Area Master Plan, City of North Mankato, Minnesota The City of North Mankato needed a plan to guide industrial growth for the Northwest Growth Area that would be responsible, feasible, and compatible with the area. The Bolton & Menk team worked with the city to evaluate multiple land use scenarios, resulting in a shared vision for the area's future and the adoption of a supportive land use framework to guide development. Haila served as principal planner. Haila R Maze, AICP Principal-in-Charge Education Bachelor of Arts - Public Policy Duke University Master of Arts - Urban and Regional Planning University of Minnesota Certifications American Institute of Certified Planners (AICP) •Certified Planner - AICP On-Call Planning Support Services | City of Scandia, Minnesota Résumés, Relevant Projects/Services with References 11 Relevant Projects/Services with References Our team builds upon our experience and will apply it to achieve Scandia’s objectives. We provide planning services to several communities similar to Scandia. We have highlighted several projects as examples of recent and related team experience. Client satisfaction remains a top priority for us as evidenced by quality deliverables, cost-effective rates, and timely project delivery. Please feel free to contact any of the references to evaluate our performance. Additional project information is available upon request. 2040 Comprehensive Plan Update City of Scandia, Minnesota Reference: Christine Maefsky | Mayor | 651-470-8052 c.maefsky@ci.scandia.mn.us Length of service (as city engineer): Nine years (2013-present) The City of Scandia wanted to update its 2030 Comprehensive Plan. The goal was to both update and improve the existing plan to reflect the changes that already occurred and are likely to occur in the community since the date of the last plan. The city wanted a robust public engagement process and a more readable plan. Bolton & Menk developed and executed a public engagement process designed to engage a broad spectrum of community members - youth, seniors, business owners, agricultural land owners, and residents. The process included several steering committee meetings, three focus group meetings, two pop-up meetings, a community survey, and a comprehensive plan website. As a result, the plan has been updated and revised to reflect the community vision and goals, and a new land use category to identify future growth was established. Planning Services City of Arden Hills, Minnesota Reference: Dave Perrault | City Administrator | 651-792-7800 | dperrault@cityofardenhills.org Length of service: Four years (2018-present) Bolton & Menk provides planning services for Arden Hills. The original intent was to assist with large development applications and overflow. However, when the city needed us, Bolton & Menk stepped in to provide an array of planning and zoning administration services, including office hours, responding to resident and business inquires, code enforcement, and writing and presenting staff reports to the planning commission and city council. On-Call Planning Support Services | City of Scandia, Minnesota Résumés, Relevant Projects/Services with References 12 Planning Services City of Newport, Minnesota Reference: Travis Brierley | Assistant to the City Administrator | 651-556-4601 tbrierley@newportmn.com Length of service: One year (2021-present) The City of Newport is a unique metropolitan community. Nestled along the Mississippi River and larger communities, the city maintains its own identity and character. Its close proximity to both downtown St. Paul and Minneapolis, and its easy access to major transportation corridors, make the city a desirable location to live, work, and play. The city is nearly built-out, but that does not mean it is not evolving and growing. New development and redevelopment continue to occur, and property owners want to improve their existing properties. Development and redevelopment in established communities bring both opportunities and challenges. Planning in these communities is crucial in order to review and monitor impact to existing development and promote opportunities in the city. The city was seeking a planning consultant to provide ongoing planning services, one who would provide high quality and consistent customer service. The City of Newport has adopted a number of city plans and a city code intended, first and foremost, to protect the public health, safety, and general welfare of the community. These planning documents and regulations also serve to implement the city’s vision. Establishing a consistent and ongoing program for planning services is a key component in carrying out the purpose of these documents. We assembled a planning team based on their experience providing planning services for similar communities throughout Minnesota. Our diverse team of professionals collaborates with city staff and stakeholders to work through issues and develop solutions. We have been able to bring an innovative and a full-service problem solving approach to provide ongoing planning services to the city. Planning Services City of Jordan, Minnesota Reference: Tom Nikunen, ICMA-MN | City Administrator | 612-269-8518 | tnikunen@jordanmn.gov Length of service: Five years (2017-present) The City of Jordan experienced a staff turnover that left them with a relatively inexperienced planning staff facing several upcoming developments. Bolton & Menk was hired to provide on-call planning and development review services for the city. Our role is to assist staff with the review of development applications, including report writing and presentations to the planning commission and city council. We also provide assistance in zoning code interpretation and administration. On-Call Planning Support Services | City of Scandia, Minnesota Résumés, Relevant Projects/Services with References 13 We provide planning services to several communities including those with similarities to the City of Scandia INSURANCE Documentation of current insurance coverage and limits, including professional liability insurance, will be provided upon selection, as requested in the RFP. Jordan Scandia Hopkins Arden Hills Edina Cologne New Germany Marine on Saint Croix Vadnais Heights Columbus Hamburg Mayer Watertown Clearwater Landfall Annandale Waconia Forest Lake Prior Lake Carver Nicollet Medford Empire Township New Trier Coates Miesville Randolph Vermillion Marshan Township Castle Rock Township Douglas Township Greenvale Township Hampton Nininger Township Ravenna Township Waterford Isanti Brooklyn Center Rockville Mound Newport Lake Elmo Stillwater Sciota Township Chisago County Bolton & Menk Planning Services Previous and Current Clients