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9.f) Stantec Letter Re 2013 Seal Coat Project � q .�� - Stantec Consulting ServiCes InC. 2335 Highway 36 West `" SL Paul MN 55113 7e1: (651)636-4600 Fax:(651}636-1311 �n� February 11, 2�13 Ms. Kristina Handt, Administrator City of Scandia 14727 209'"Street North Scandia, MN 55073 Re: 2013 Seal Coat Project Approve Plans and Specifications and Authorize Bidding Our File 193601795 Dear Kristina: Tim Kieffer and I have determined a priority list for streets to be included in a 2013 Street Seal Coat Project. The streets to be included in the project are generally located in the southwest area of the city. Last month you gave the authorization to prepare construction plans and specifications for the proposed improvements. The streets proposed for the 2013 Seal Coat Project are listed on an attached table and shown on an attached drawing. The total length of streets in ihe proposed 2013 area is 10.47 miles. This length is slightly more than the length completed in 2012. The estimated construction cost for the 2013 Seal Coat Project is $185,Q00 for the seal coat plus$11,500 for striping (striping to be bid as an alternate). For this year, we are proposing that the contracted project include only the seal coat portion of the anticipated street maintenance. Required street patching will be completed and/or coordinated through the Public Works Department. Road Striping (pavement markings}will be included as an alternate bid,with the possibility that the striping can be completed for iess cost as part of a separate cooperative contract with Washington County. The roads proposed to be striped are shown on an attached drawing. Please take note that Tim has proposed that three street segments that have been previously striped not be striped in the future.The streets that will not be restriped are Meadowbrook Ave. south of Hwy 97, 191g'Street east of Manning, and 165"'east of Manning. The plans include trap rock is the required aggregate. At this time,we request the City Council approve the Plans and Specifications for the 2013 Seal Coat Project and authorize advertisement for bids.The anticipated project schedule is as follows: Approve Plans &Specifications/Authorize Ad fo�Bid February 19,2013 Bid Opening April 3,2013 Possible Award at City Council Meeting April 16,2013 Begin Construction July 15, 2013 Please feel free to contact Christina Mlejnek, Jeremy Hauser, or me if you have any questions or require any additional information. Sincerely, STANTEC � Phil Gravel Roads to be included in the Citv of Scandia 2013 Seal Coat aroiect Street Name Location Len h LF Ma ber Trail N Mannin Tri.to Lofton Ave 9,100 Lofton Ave N Scandia Trl.to Ma ber Trl. 1,400 Meadowbrook Ave N Scandia Trl.to Ma er Trl. 2,150 Ma ber Trl. N Lofton Ave N to 205th Street N 7,000 Mayberry Trl. N to Lakamaga Maxwill Ave N Trl. N 6,300 205th Street N Maxwill Ave N to West 2,300 196th Street N Maxwill Ave N to West 1,350 Lakama a Trl. Maxwill Ave N to West 1,900 Meadowbrook Circle Meadowbrook Ave.to east end 1,000 185th Street N Mannin Trl. N to Lan le Ave 2,200 186th Street N 185th St N to North 600 Lamar Ave N 185th St N to North 1,050 Lan le Ave. 185th St N to 189th St N 2,600 Lan le Court N 185th St N to North 500 La on Court N 187th St N to South 400 187th St N Lan le Ave N to La on Ct N 250 189th St N Lan le Ave N to La on Ave N 650 Langley Ave N to Larkspur Ave 190th St N N 600 191 st Street N Mannin Trl. N to 190th St 1,500 Larks ur Ave N 190th St N to La on Ave N 1,500 Larkspur Ave N to 187th Street La on Ave N N 2,750 180th St Lane 180th St N to north and wes# 1,400 185th Street N Mannin Trl.to Kirk Ave N 1,300 Kirk Ave N 185th St to South End 650 207th Street N Mannin Trl.to Kirb Ave N 400 Kirb Ave N Hw 97 to South to End 2,750 Totals 55,300 SECTION 00 11 13 ADVERTISEMENT FOR BIDS Sealed Bids will be received by the City of Scandia, Minnesota, in the City Hall, 14727 209�'Street North, Scandia, MN 55073, until 11;00 A.M., CDT, Wednesday, Apri) 3, 2013, at which time they will be publicly opened and read aloud for the furnishing of all labor, materials, and all else necessary for the following: 2013 Seal Coat Project In general, Work consists of the following quantities: 37,400 GAL Bituminous Material for Seal Coat 1,725 TN Seal Coat Aggregate, FA-2 Modified (Trap Rock) 72,000 LF 4"Solid Line White Paint, 4"Double Solid Line Yellow Paint(ALTERNATE 1) Complere digital Bidding Documents are available at www.questcdn.com for$20 by inputting QuestCDN eBidDoc# [tbd] on the website's Project Search page. Paper Bidding Documents may also be viewed at the City of Scandia and at Stantec, 2335 Highway 36 West, St. Paul, MN 55113, (651)636-4600. Direct ir�quiries to Engineer's Project Manager Phil Gravel at(651) 6�4-4885. Bid Security in the amount of 5 percent of the amount of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The Owner reserves the right to retain the deposits of the 3 lowest Bidders for a period not to exceed 60 days after the date and time set for the Opening of Bids. No Bids may be wiChdrawn for a period of 60 days after the date and time set for the Opening of Bids. The Owner reserves the right to reject any and all Bids, to waive irregularities and informalities therein, and further reserves the right to award the Contract to the best lnterests of the Owner. Kristina Handt, City Administrator City of Scandia, Minnesota ADVERTISEMENT FOR BIDS cQ 2013 Stantec� 193801795 00 11 13- 1 �%� BIDDER: � StanbeC DOCUMENT 00 41 iD BID FORM 2013 SEAL COAT PROIECT PROJEC'f N0.193801795 SCANDIA,MINNESOTA 2013 THIS BID IS SU8MT7TED T0: City of Scandia City Hall 14727 209th Street N 5candia, MN 55473 Bidder acknowledges that estimated quantities are not guaranteed,and are sdely For the purpose of comparison of Bids,and final payment for ali Unit Prlce Bid items will be based on actual quandties provided,determined as provided in the Contrad Documents. No. Item Units Qty Unit Price Total Price BASE BID: 1 MOBILiZATION LS 1 $ � 2 TRAFFIC CAN7ROL LS 1 $ $ 3 BITUMINOUS MATERIAL FOR SEAL COAT GAL 37,400 $ $ 4 SEAL COAT AGGREGATE, FA-2(MOD)-TRAP TN 1,725 $ $ ROCK TOTAL BASE 8ID $ ALTERNATE NO.1-STRIPING: 5 4"SOLID LINE,WH1TE PAIPIT LF 48,000 $ $ 6 4"DOUBLE SOLID LINE,YELLOW PAINT LF 24,000$ $ TOTAL ALTERNATE NO. 1-STRIPING: � z131h Sr 213TH ST. N. 00 SCANDIA T N. 2 SCANDIA TR. N. �Q MEA BROQ�CIR.� W STATE FiWY. 97 � z � ¢ 207th ST. � m SYLVAN O MAYBERRY TRAIL ST. N. � � � '�� LAKE 202nd ST. IV. � Q ��,P � � � FISH �r, � l r � 0 � LAKE � O � GP T 196th ST. �P P Z �P �� P �' 'q � � Q �� CO. RD. 50 J� d N. � �� a 192nd ST. N. 191st ST. N. � �� Q- � LqN �C9 v m � � 9 WHITE � � �0 0� ��t ROCK LAKE Z � m v BIG � � QZ � MARINE W g LAKE � Q 18 Y � 185th ST. N. !�- � �d � � O � 'ti Sr rv. 180th ST, N. � ,� 1st�-T.N. o i�o i000 Q Horizorrta�scale In Fcd 2013 SEAL COAT MAP SCANDIA, MZN NESOTA FIGURE: 1 '' ` 2013 SEAL COAT PROJECT � V:�1938WCTNE1193801795\CAD\DWG�193801795_FIGI.DWG DATE; FEB.2013 COMM: 193801795 213th ST 213TH ST.N. m SCANDIA T N. 2 NB.CT. F SCANDIA TR. N. Q MEA O BROOdy CIR. Z STATE HWY. 97 y�0� � c� �u � y�2 d 207th ST. m � SYLVAN O MAYBERRY 7RAIL ST. N. � 4 � �. � W 9�� '�,�� LAKE 202nd ST. N. � J ��,A J �" � FISH �n � l � � � � LAKE � O � U GP � 196th ST. �P �� Z �P � �� P �, q D v CO. RD. 50 J�1 2 d N. � �� 192nd ST. N. 191 st ST.N. � �� Q' � m �.qtiF � �3c� z Z' s WHITE � � `p� �e�f ROCK � � LAKE z �m S B�� z MARINE � LAKE � Q 186 Y � 185th ST.N. �— Y O �� o ' � '2 Sr•N. 180th ST.N. � � 9st�. N. o i000 z000 Q Horhonfai Scale In Feet 2013 STRIPING MAP - ALTERNATE BID SCANDIA, MINNESOTA �TGURE: 2 - 2013 SEAL COAT PROJECT �� V:\1938\ACTIVE�393801795\CAD\DWG\193801795_FIG2.DWG DATE: FEB.2013 C�MM: 193B01795