4.g) Staff Report-Engineering Proposals i. I
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SCANDIA
Staff Renort
Date of Meeting: March 12, 2013
To: City Council
From: Kristina Handt,Administrator
Re: Engineering Proposals
Agenda Item#: 4.g)
Background:
The City issued a Request for Proposals for General Engineering Services on February 13, 2013.
Six firms were invited to submit a proposal and the four firms who have responded are: Bolton&
Menk, MSA, Stantec, and WSB. Copies of the proposals were included with your packet. We do
not have electronic copies to upload to the web.
Issue:
The next steps in the process are for the Council to decide which firms will be invited in for an
interview, set a date for the interviews and agree to the questions.
Proposal Details:
A chart summarizing key points of the proposals is included in your packet.
Staff would recommend that all four firms be scheduled for an interview with the Council. Per
the RFP, the oral interview process will consist of each firm responding to five questions which
have been provided to each firm in advance of the interview. The period to respond to these five
questions will be limited to 20 minutes. Following the 20-minute response to the five questions,
follow-up questions, as necessary,will be asked by the City. A copy of the five questions are
included in your packet along with a proposed point distribution to help the Council in making
its final decision.
Per the tentative timeline included in the RFP, staff would suggest interviews be held March 26-
28. The Council should determine if they would like to invite all firms in for one night of
interviews or interview two firms per night and meet twice that week. Staff estimates it may take
two to two and one-half hours to complete the interview process depending on the number of
follow-up questions.
.
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GENERAL ENGINEERING SERVICES HIRING PROCESS
ORAL INTERVIEW QUESTIONS AND TABULATION SHEET
COMMITTEE MEETING
MARCH 2O13
FIRM NAME
QUESTION POINTS AWARDED
1. Briefly describe 2-3 past general engineering
service experiences with Scandia or a similar sized
community(0-15 points)
2. What is your firm's familiarity with Scandia(0-10 points)
3. Your firm, if selected, would serve as Scandia's City Engineer,
describe the relationship that would occur with City staff, City
Council and other advisory boards
(0-15 points)
4. What is your firm's philosophy in dealing with the
general public, developers, agents, etc (0-10 points)
5. Detail your firm's beliefs concerning professional ethics
and conflicts of interest, how would they be handled should
your firm be selected by the City of Scandia(0-10 points)