5.h) Staff Report-Septic Check Reduction in Retainage ��
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SCANDIA
Staff Report
Date of Meeting: March 19, 2013
To: City Council
From: Kristina Handt, City Administrator
Re: Septic Check Reduction in Retainage
Agenda Item#: S.h)
Background:
At the November 2012 regular meeting, the Council approved the first payment to Septic Check
for the 2012 Uptown Wastewater Improvement Project in the amount of$120,714.13. While the
work had been completed, the Council kept the 5%retainage($6,353.38) with the idea that the
seeding would need to be confirmed in the spring.
Septic Check has asked that their retainage amount be reduced.
Issue:
Should the retainage amount of the Septic Check 2012 Uptown Wastewater Improvement Project
be reduced?
Proposal Details:
While the City is not required to reduce the retainage, staff would offer the following points. On
this project,the only work that may remain is potential re-seeding to be done in the spring. If re-
seeding is necessary, the contract documents would require it to be done at no cost to the owner,
as correction of defective work. The value of that work under the contract is approximately
$750. If retainage were reduced to 2.5%, the City would still have $3,176.69 held back, which is
plenty to cover hiring someone else to re-seed the project if Septic Check refused to do it.
A copy of the payment request is included in your packet.
Fiscal Impact:
NA-staffproposes keeping more than enough funds to cover the potential for re-seeding.
Options:
i
1) Approve a payment of$3,176.68 to Septic Check for the 2012 Uptown Wastewater
Improvement Project
2) Approve a different payment amount (up to $6,353.38) to Septic Check for the 2012
Uptown Wastewater Improvement Project.
3) Do not approve payment at this time to Septic Check.
Recommendation:
Option 1.
�
CONTRACTOR'S PAY REQUEST DISTRIBUTION:
2012 UPTOWN UVW SYSTEM IMPROVEMENTS CONTRACTOR(1)
CITY OF SCANDIA, MN OWNER(1)
BMI PROJECT NO. N11.104656 ENGINEER(1)
BONDING CO. {'!)
TOTA�AMOUNT BID PLUS APPROVED CHANGE ORDERS $12� 943.25
TOTAL, COMPLETED WORK TO DATE $127 067.50
TOTAL, STORED MATERIqLS TO DATE $0.00
DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED $0.00
TOTAL, COMPLETED WORK&STORED MATERIALS $127 067.50
RETAINED PERCENTAGE ( 2.5% ) $3,176.69
TOTAt AMOUNT OF OTHER PAYMENTS OR(DEDUCTIONS) $0.00
NET AMOUNT DUE TO CONTRACTOR TO DATE $123 890.81
TOTAL AMOUNT PAID ON PREViOUS ESTIMATES $120,714.'�3
PAY CONTRACTOR AS ESTIMATE NO. 2 3,176.68
C�rtificate for Partial Payment
I hereby certify that, to the best of my knowledge and belief, all items quantities and prices
of work and material shown on this Estimate are correct and that all work has been
performed in full accordance with the terms and conditions of the Contract for this project
between the Owner and the undersigned Contractor, and as amended by ar�y
authorized changes, and that the foregoing is a true and correct statement of the
contract amount for the period covered by this Estimate.
Contractor: Septic Check
6074 Keystone Road
Milaca, MN 56353
By
Name Title
Date
CH A►VD A�P�2 VE fil A�yIOUNT:
ENGINEER: BO�.TO(V & MENK, INC., 2035 COUNTY ROAD D E�AST, SUITE B, �IIAP��WOOD, MN 55109
�y .�� , PROJ�CT ENGINE€R
S lAN P. ALM, P.E. _ _ __ _. ._.__�.�
Date � ���a�.3 �� -
APPROVE� =NT: � � "�
OWNER: C�TY OF SCAND�A
By
Name Title �15'a'f�e �
And
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