8.e) Staff Report-Eckberg Lammers ���-�
ECKBERG LAMMERS
MEMORANDUM
TO: Honorable Mayor and City Council Members
FROM: Nicholas J. Vivian, City Attorney
DATE: March 13, 2013
RE: Staff Report for March City Council Meeting
Please be advised our office is presently working on the following matters on behalf of the City
of Scandia. If you have any questions regarding these matters, please feel free to contact me.
Simonson Minor Subdivision—DeveloUment Agreement
The Council will receive a draft of the Development Agreement associated with the Simonson
application for minor subdivision at its March meeting. If the minor subdivision is approved, the
Development Agreement is a requirement of the City's Development Code. It will be presented
for the Council's consideration along with the application for minor subdivision.
Tiller Cornoration / Zavoral Conditional Use Permit
Over the course of the last month, I have been working with Kristina to monitor the requirements
of approval imposed by the Council including those contained within the Conditional Use Permit
and the Conditional Use Permit Compliance and Reclamation Agreement. I will continue to
provide support to Kristina in monitoring these requirements and obligations.
Economic Development Authoritv
Attorney Andy Pratt has been working with Kristina to compile and present information to the
Council regarding the creation of an Economic Development Authority in the City of Scandia.
Andy met with the Council at its workshop on March 12, 2013 to further discuss the concept and
to review a draft Enabling Resolution and Bylaws.
Personnel Policv Review
Kristina asked our office to review four draft personnel policies for the Council's consideration.
Jennifer Nodes, our employment attorney, worked with Kristina to review and comment on
policies related to communications, electronic communications, CDL drug testing and Non-CDL
drug testing. The policies were discussed at the Council's March 12 work session.
Open Meetin�s Letter
On March 11, 2013, I prepared and sent a letter outlining the requirements of Minnesota's Open
Meeting's Law for each council member's consideration. The letter was generated at no expense
to the City. From time to time, you will be receiving informational letters and memoranda from
our office with recommendations for best practices in complying with Minnesota law. The
letters and memoranda will generally focus on those laws which commonly create issues or
subject Cities to liability.
Comments Re�arding Transition
The transition doesn't appear to have created any issues as our team has worked very well with
Kristina. All matters previously in process with the City's prior counsel have been effectively
transitioned. We appreciate the opportunity to represent the City of Scandia. The efforts of both
the City and our team have allowed us become familiar with current issues very quickly.
Please call with any comments or questions.