9.k) Staff Report-Ford F-550 With Dump Box Purchase w
Meeting Date: 3/19/2013
Agenda Item: 9.k)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve the purchase of a Ford F-550 with dump box.
Deadline/ Timeline: N/A
Background: • Problems have occurred with vehicle deficiencies which have
resulted in postponing various jobs or using personal vehicles.
• Current vehicles are over worked when pulling heavy loads like
the skid steer and patching trailer.
• A truck with a dump box is more versatile and allows for work to
be performed more efficiently.
• When using the patching trailer, old asphalt pieces can be shoveled
into the back and dumped out later.
• Towing the skid steer will allow for small road repairs or ditch
work to be performed with one vehicle.
• A plow could be attached in the future if the need arises.
• A chipper box can be attached for tree trimming operations.
• A lower dump box will allow for easier shoveling of materials and
removal of roadside trash and branches.
• The chassis and dump box are both on the state contract.
• At the March work session, Council decided to go with the Triton
V-10.
• The different motor comes with a 5 speed transmission and a
stationary PTO
• The stationary PTO is not appropriate and therefore staff
recommends an electric hydraulic pump which is an extra $1,007.
• Per the dealer, other options not available with the V-10 are the
19,500 GVWR, high capacity trailer tow, and the shift on the fly
4x4.
• The 2013 budget has $50,000 for this purchase.
• If Council decides to go with the diesel, the extra $3,553.59 may
come from engineering services or available fund balance.
Options: 1) Purchase the Ford F-550 and dump box and fewer options with the
Triton V-10 for$46,140.59.
Page 1 of 2
03/14/13
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2) Purchase the Ford F-550 and dump box with the diesel motor and
options discussed at the March work session for$53,553.59.
Recommendation: Option 2.
• Quotes from Midway Ford
Attachments/ . E-mail from Midway Ford
Materials provided: . Motor Specifications
• Quote from Truck Utilities
Contact(s):
Prepared by: Tim Kieffer, Maintenance Superintendent
Page 2 of 2
03/14/13
.
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. � tswansonCa�rosevillemidwavford.com
Roseville MN 55113
Fax#651-638-4880
C-98 Contract#55058
2073 F550 4X4-Regular Cab-Cab � Chassis (DRV1n 60"Cab to Axle XL
Vehicle will include the following required OEM equipment if not part of standard base package.
Automatic Transmission Cab Lights
Upfitter Switches Air Conditioning
AM/FM Radio Wide Load/Trailer Tow Type Mirrors
Block Heater
Options Code Price Select
Back-Up Alarm 76C $105 x Exterior Colors Select
Brake Controller 52B $193 x Blue Jeans Metallic N1
Snow Plow packa e 473 $72 x Vermillion Red F1
Cab Steps 186 $269 x Green Gem Metallic W6
Power Group 90L $752 x Pale Adobe Metallic LQ
225/70Rx19.5 AT THB $160 x Tuxedo Black Metallic UH
Limited Slip 4.88 Axle X8L $303 x Sterlin Grey Metallic UJ
Cruise Control 525 $197 x Ingot Silver Metallic UX
WeatherTech Mats $105 x Oxford White Z1
Interior Colors
Steel only�color for XL
Extended Service Contracts Cost Select
5yr/100000m F450/550 Gas 4x2 $1,420
5yr/100000m F450/550 Gas 4x4 $1,615
5yr/100000m F450/550 Diesel 4x2 $1,830
Option Total $2,156 5 r/100000m F450/550 Diesel 4x4 $2,370
More time and mileage options available
Base Price Totals You must have a active FIN code to participate in this
6.8L V10 $30,025.84 purchase contract: FIN code # �
Options Price Totals $2,156.00 Purchase Order required prior to order placement
Extended Warranty Payment due upon agreed vehicle acceptance
Transit Impr Excise Tax $20.00
Tax Exempt Lic $45.75 Cit of Scandia
6.5% Sales Tax $2,091.82 Name of Organization
Document fee(if Midway to title) $75.00
Sub total per vehicle $34,414.41 Address
Number of Vehicles 1
Grand Total for all units $34,414.41 City, State,Zip
PO#
Tim Kieffer 651-325-5278
Contact Person/Phone#
Acceptance Signature
t.kieffer(a�ci.scandia.mn.us
ContacYs e-mail address and fax#
Print Name and Title Date
Midway Ford Acceptance Signature Date
..
Midway Ford Commercial ■ - Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. � tswansonCo�rosevillemidwavford.com
Roseville MN 55113
Fax#651-638-4880
C-98 Contract# 55058
2013 F550 4X4-Regular Cab-Cab&Chassis (DRW) 60" Cab to Axle XL
Vehicle will include the following required OEM equipment if not part of standard base package.
-.-
Automatic Transmission Cab Lights
Upfitter Switches Air Conditioning
AM/FM Radio Wide Load/Trailer Tow Type Mirrors
Block Heater
Options Code Price Select
Back-Up Alarm 76C $105 x Exterior Colors Select
Brake Controller 526 $193 x Blue Jeans Metallic N1
Snow Plow package 473 $72 x Vermillion Red F1
High Cap. Trailer Tow 535 $295 x Green Gem Metallic W6
PTO Provision 62R $235 x Pale Adobe Metallic LQ
225/70Rx19.5 AT THB $160 x Tuxedo Black Metallic UH
Limited Slip 4.88 Axle X8L $303 x Sterting Grey Metallic UJ
OCR 98R $211 x In ot Silver Metallic UX
Cab Steps 18B $269 x Oxford White Z1
Power Group 90L $752 x Interior Colors
Shift on Fly 4x4 213 $156 x Steel only c color for XL
6.7L Diesel Engine 99T $6,552 x E�ended Service Contracts Cost Select
19,500 GVWR 68M $971 x 5yr/100000m F450/550 Gas 4x2 $1,420
Cruise Control 525 $197 x 5yr/100000m F450/550 Gas 4x4 $1,615
WeatherTech Mats $105 x 5yr/100000m F450/550 Diesel 4x2 $1,830
Option Total $10,576 5 r/100000m F450/550 Diesel 4x4 $2,370
More time and mileage options available
Base Price Totals You must have a active FIN code to participate in this
6.8L V10 $30,025.84 purchase contract: FIN code # �
Options Price Totals $10,576.00 Purchase Order required prior to order placement
Extended Warranty Payment due upon agreed vehicle acceptance
Transit Impr Excise Tax $20.00
Tax Exempt Lic $45.75 Cit of Scandia
6.5% Sales Tax $2,639.12 Name of Organization
Document fee(if Midway to title) $75.00
Sub total per vehicle $43,381.71 Address
Number of Vehicles 1
Grand Total for all units $43,381.71 City, State,Zip
PO#
Tim Kieffer 651-325-5218
Contact Person/Phone#
Acceptance Signature
t.kieffer ci.scandia.mn.us
Contact's e-mail address and fax#
Print Name and Title Date
Midway Ford Acceptance Signature Date
I understand that your city council decided on the V-10 gas engine instead of the diesel. Keep in mind
that the V-10 also get a different transmission and PTO.The V-10 is paired with a 5 speed auto
transmission with a stationary PTO.This means that the PTO only can operate in park or neutral.You
also can not get the 19,500 GVWR,the high capacity trailer tow or the Shift on the fly 4x4 options. I have
attached an updated quote with the V-10 instead of the diesel.
Travis Swanson
Midway Ford Commercial
2777 N. Snelling Ave.
Roseville, MN 55113
Main: 651-636-8200
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TRUCK lJT/L/T/ES, /NC.
2370 English Street St. Paul, Minnesota 55109-2098 (651) 484-3305 Fax (651) 484-0076 Since �963
March 8,2013
City of Scandia
ATTN: Tim Kieffer,Maintenance Superintendent
14727—209`�Street North
Scandia,MN 55073
Dear Tim,
Thank you for this opportunity! I have made the changes we discussed last night.
The following are the dump bodies we discussed.This information was taken from MN State Bid Pricing#250-109:
Rugby Dump Bodies—three year warranty.
5.2 Rugby 9' Mild Steel Contractor Body:Double acting tailgate with E-Z latch release lever,tapered bulkhead with cab
shield, 17"fold down sides,23"tailgate,painted factory black. $4,557.00
5.0 Installation of dump body on customer supplied chassis. $530.00
5.11 Mud Flaps. $80.00
5.14 Rubber mounted stop/turn/tail lights in bulkhead uprights. $424.00
5.15 Electric Backup Alarm. $100.00
5.16 Heavy duty 5/8"pull plate with D-rings. $530.00
5.17 Reinforced heavy duty ICC bumper with receiver tube and D-rings. $379.00
5.18 Brake controller with Berg trailer plug. $303.00
(If your truck is ordered with a brake controller the plug comes with the truck)
5.19 Receiver tube installed in pull plate. $51.00
5.20 Combo pintle ba112 5/16". $106.00
5.21 Rugby model HR520-EDM(Electric hydraulic double acting)hoist designed for 8',9'& 10'bodies. $2,007.00
5.23 Installation of Rugby Hoist only. $530.00
5.25 Custom Color. $800.00
526 Undercoat body. $200.00
5.27 LED Light kit. $131.00
Poly fenders both sides. $585.00
LED Strobe light. $350.00
www.truckutilities.com
Beau-Roc Dump Bodies—one year warranty.
5.2 Beau-Roc TJL Ultra Landscaper Body: 9' long,96"outside and 88"inside width,3/16"AR450 one piece floor, 12 gauge
Domex sides and ends, 18"mild steel cab shield with punched window, 12"or 15"or 18"side heights,quick release levers for
sides and tailgate,double acting tailgate,7"channel main-sills,cross-memberless understrucriue,recessed tail lights in rear
corner posts,mud flaps,painted black.
$6,445.00
53 Rugby Model HR-520-EDM(Electric hydraulic double acting)hoist designed for 8',9' & 10'bodies. $2,007.00
5.7 Installation of Rugby Hoist only. $530.00
5.8 Custom paint color. $500.00
Pro Tech Aluminum Box 30"long, 18"deep and 18"high with polished stainless steel cover. $700.00 each
Please review this quotation at your convience and let me know if I have missed any options you need.
Chassis: Ford F550,4x4,gas,standard cab,automatic.
Thanks!
Bernie
Truck Utilities,Inc.
Bernie Bourasa,Utility Sales
2370 English Street
St.Paul,MN 55109
Cell: 651-260-1340
E-Mail:bernieb(a�truckutilities.com
www.truckutilitie s.com