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2. Bolton & Menk, Inc.-Proposal for General Engineering Services w. ,�,�r, ��y:,•��. ., "r �1� ��-�€ . -�,> `�i � j ~� �` "" �, � ,.�.. a�* .M � � � - �. �, �� ,.`+ ";; t �,�� '�, .�� q� �� §'� �� ,��' i .� �� "' ,�' ty G�,.� �. � �� , t ,�� ' . �,N � t:� �^, lij ,, Y,, J�� $� . K.ti' � �I�� ( , i� � � ".•��. � !i �� .� � � �� r. .�.� � � �� i �� I � �,'. �..�w, :�., �.� ,� �.. .� ,, �x - ,'�, . .,. d ,�'" �; �� . '�- rt, ��'1 ,�+. �; ��# .R i' � �g _ °� .i� _ '� ''�� . > , s, ":� ..a,r a`.�.:..�r..�._._. . ..,.,�.«..,'+�v� . . . - . . . � . Proposal for General Engineering Services City of Sca nd ia -�� t�-- �;,�___ � � M a rc h 1, 2 013 5��D� Submitted by: Bolton & Menk, Inc. 2035 County Road D East, Suite B Maplewood, MN 55109 P: 651-704-9970 F: 651-704-9971 Contact: Ryan Goodman, P.E. 612-597-7140 BOLTON 8.- M�N K, I f'�lC. Consulting Enqineers&Surveyors � � - = BOLTON 8� M �N K , I NC� + . Consulting Engineers & Sunreyors " 2035 County Road D East•Suite B•Maplewood, MN 55109-5314 � Phone(651}704-9970• Fax(651)704-9971 • www.bolton-menk.com � March 1, 2013 � Kristina Handt � City Administrator � 14727 209t" Street North Scandia, MN 55073 � � Re: General Engineering Services for the City of Scandia � Dear Ms. Handt: � � Bolton & Mcnk, Inc. is pleased to submit the attached proposal for general engineering services for the City of Scandia. We have preparcd our response in accordance with your request and are confident that � you will find our proposal to be comprehensive, well defincd, and in strict compliance with the stated � schedule and goals. We believe Bolton &Menk would bc an excellent fit as your City Engineer for tbe following reasons: � � MUNICIPAL& LOCAL EXPERIENCE-Our team of professionals brings a solid understanding and � extensive experience working directly with and for municipalities such as Scandia. Bolton & Menk also brings extensive experience working within the St Croix River Valley and with local agencies. � • FUNDING KNOWLEDGE AND RESOURCES- We have strong working relationships with funding • agencies as wcll as other key playcrs and resources working in the municipal financing area. Our teams wark diligently and successfully on bchalf of municipalities to identify, pursue, and secure � available grants, low interest loans,partnerships, and other project funding support from various � � federal, state, and local agencies. � COST EFFECTIVENESS AND CONTROL- We have proposed a rate structure that saves the City • money on general engineering along with increasing the value received. We would perform no work � without the awareness and authorization of the City—there will be no surprises on the invoices far our services. � , Ryan Goodman, P.E. will serve as your City Engineer and will actively oversee all of Bolton&Menk's services for Scandia. Ryan has been working in Scandia since 2003 and will "hit the ground running"to � proactively meet all your engineering needs. With Ryan's vast knowledge of the City's needs and � comprehensive plans, it makes the transition to Bolton&Menk a smooth process. Thcre will be no ` learning curve that other consultants would have to overcome. � We appreciate the opportunity to submit this proposal for general engineering services. If you have any � questions,please contact me at 612-597-7140. � Sincercly, • BOLTON & MENK, INC. � • �� -�.�--- ��'��-- � Ryan J. Goodman, P.E. Mark D. Kasma, P.E. � Client Contact Manager Senior Principal Engineer � � DESIGNING FOR A BETTER TOMORROW � Bolton & Menk is an equal opportunity employer � — - � � � TABLE OF CONTENTS � • � Cover Letter � � TITLE SECTION PAGES � � Company Background 1 1 - 3 � � Key Personnel and Commitment 2 4 - 8 � � Municipal Experience and References 3 9 - 13 � � Scope of Services 4 14 - 18 � Community Involvement 5 19 � � Fees 6 20 - 21 � � Disclosures and Assurances Appendix 1 - 12 � � � � � � � � � � � � � � � � � � � . � . � �� • General Engineering Services � City of Scandia, Minnesota � .;:;�� COMPANY BACKGROUND • • Firm Name: Bolton & Menk, Inc. Top 500 Design Firms . Office Address: 2035 County Road D East, Suite B Since 1996,the firm has received Maplewood, MN 55109-5314 recognition from ENR (Engineering �' Telephone: (651) 704-9970 News-Record) ranking it among the • Fax: (651) 704-9971 Top 500 Engineering and Surveying • Federal Tax ID: 41-0832249 Firms in the United States. Year Established: 1949 . � . . ,-�-- . - � Total number of Staff: 279 �R'',� � City Engineer/Primary Contact: Ryan J. Goodman, P.E. '�' �`"�"'",'° "°`�� Cell Phone: (612) 597-7140 ' �`•. � � °' � Email: ryango@bolton-menk.com - • ; �,:�.:� �. a ,� �.�; i; • At Bolton & Menk, our staff is traincd to consider ncw and innovative �p tcchnologies in designing,planning, and building for tomorrow. Ever since ; ��' � John Bolton and Martin Menk founded the company over six decades ago, i � , .�� ` ` `� YHE .'' we have bcen committed to improving quality of life through enginecring " �� excellence and client service. � .�FIRMS �� Bolton& Menk, Inc. was founded in 1949, incorporated in 1960, and , �� + is owned and operated cxclusively by the professionals and technicians PIIBLIC PROIECTS IIG, � on the staff. Today, Bolton & Menk, Inc. has 279 employees including s�roaRE;�o� a professional staff of over 100 engineers, planners, and licensed � � surveyors. The firm has provided a broad range of engineering, planning, ! environmental, and surveying scrvices to mare than 230 communities and agencies in Minnesota. • Bolton &Menk, Inc. is focused on providing professional enginecring Baxter � services to meet the needs of municipalitics. In 2012, munitipalities • accounted for over 75%of the firm's business. Over the past 60 ycars, the firm has continued to grow and expand its expertise based on the Q�� o � needs and challenges facing Minnesota cities. In addition to engineering witlmar Ram • in support of basic community services such as reconstruction, expansion, ' Map� and maintenance of public infrastructure, we offer specializcd expertise in Chaska • many practice areas. This complete range of municipal services enables our Burn vi�te Sleepy Eye • firm to rcadily accommodate thc diverse needs of our many clients. • Mankato � Rochester • Bolton & Menk's areas of specialty include: Fairmont • Municipal and Civil • Transportation Services � Engineering • Land Surveying and • • Water and Wastewater Mapping(GIS) Office Locations . Engineering • Environmental Review • Water Resources Services • Engineering . Thc table below provides a summary of all Bolton&Menk personnel by expertise: ,� � • �a��y � .c�e e� • �� `c� o< < �c �e hQ .c `� c� J�, e�° \�c° `,� ��a'o • ��c\ �c.�•�o a�'e ��• y�� ac yQ `ac �Q �2 `c��, �� o �oc ��3 J�c. `y,� ca •�� cc c.� `y,� `oca Q,�r acc • °O�� °c o�,a �ay ey� �040 �,a r° °,��e'c `�a eq, Q� ��P \�c`��o �yQ �� ra�o cy�a o�y�� yQ� �c�Q-ay�a o`a� � L�J PJ �� S�� P�� c.P� c.°c �� V`y J� �,ac Lo�Q • � � • •• 85 9 13 18 li 2 15 15 37 20 5 6 4 39 � � • u • General Engineering Services � City of Scandia, Minnesota Section 1-Page 1 � . � �. : - � � � COMPANY BACKGROUND • � STATEMENT OF QUALIFICATIONS � Bolton &Menk,Inc. is an eminently experienced enginecring firm that is prepared and fully qualified to meet the • municipal engineering needs of the City of Scandia. Our approach to providing services focuses on teamwork and cooperation and emphasizes our ability to provide high quality enginecring and surveying services in a timely and � efficient manner to mcct the necds of all citizens, fostering a safe, attractive, and fiourishing community. � Although the residential home-building market has slowed, it has certainly not stopped entirely, and in � communitics such as Scandia, which offer the amenities sought by individuals,families, and businesses looking � to live and work, we still anticipate continued changes in its business and residential environment through new development and redevelopment efforts. We realize that the construction of a better community entails much more � than new buildings and attractive gathering places. The City's public infrastructure is critical to providing the � quality services that the citizens descrve and visitors expect. Our engineering team is experienced in all of these critical areas and is anxious to partner with the City in addressing these needs. � � SUMMARY OF SERVICES � A. MUNICIPAL AND CIVIL ENGINEERING SERVICES � Streets, Highways, Infrastructure � Storm Water Managemc»t � Services Rclating to Subdivision Development Water System Engineering � Wastewater System Engineering . Construction Scrvices Design of Recreational and Service Facilities � Urban/Rural Development and Design � Comprehensive Planning � B. WATER RESOURCES ENGINEERING � Storm Water Compliancc Wetland Delineation/Mitigation � Storm Watcr Managemcnt and Flood Control � Sustainable Solurions (Bioretention Basins/Rain Gardens, Impervious Pavers, etc.) Storm Water System Design and Modeling � Watershed District Compliance � Storm Water Best Management Practices (BMP) � C. TRANSPORTATION AND TRAFFIC SERVICES • Transportation and Corridor Planning Bike Trails/Grant Applications � Project Environmental Studies (EIS, EAW,AUAR) � Traffic Operations (Interscction Evaluations, Roundabouts, Modeling, Signals,Impact Studies) Interchange Studies � Pedestrian and Bicycle Safety i Roadway Lighting Design Freeway Modeling • D. WATER AND WASTEWATER ENGINEERING � Water(Facilities Design, Water Supply Systems, Wellhead Protection Plans, and Water Distribution � Modeling) � Wastcwater(Treatment Plants, Rehabilitation of Lift Stations, Control Systems, and Drainfields) ' � � • �� • General Engineering Services � City of Scandia, Minnesota Section 1-Page 2 � k � � � � COMPANY BACKGROUND • � E. LANDSCAPE ARCHITECTURE SERVICES Urban Dcvclopment and Design � Transportation Corridor Landscaping � Design of Recreational and Service Facilities Downtown Streetscape Revitalization � Storm Water Management/Suitable Design � F. LAND SURVEYING AND GIS MAPPING SERVICES � Surveying(GPS, Engineering, Drainage and Floodplain, Construction Control, Boundary, and As-Built � Surveys) Geographic Information Systcros � Subdivisioil Plat Review/Preparation � Alternatives Investigation/Analysis Maintenance Support � Mapping (zoning, street parccl maps, utility maps, etc.) � Digital Orthophotos and Vcctor Data Sets � G. ENVIRONMENTAL REVIEW SERVICES � Phase I Environmental Assessments Environmental Assessment Worksheet(EAW) � Environmental Impact Studies (EIS) � Alternative Urban Area-Wide Review (AUAR) Forms of Environmental Review � Cultural Resources Studies � H. GENERAL SERVICES � Financial Planning Assistance • Public Participation Proccsses Assistance in Dcveloping(Or Reviewing) Spccial Asscssment Policies and Procedures � Equity Programs for Low-income Homeowners • Incentive Programs for Property Owner Governmental Liaisons/Interagency Agreements � USDA Rural Dcvclopment � Minnesota Pollution Control Agency and Minnesota Department of Health, i.e. PFA Funding Capital Improvement Planning and Budgeting � Direct Mail Surveys � Public Informational Meetings � RESEARCH CAPABILITIES � � Bolton& Menk has established a formal committee and training structure for planning, monitoring and � maintaining quality throughout its services.Procedures and performance are regularly reviewed by standing committees; standards are developed and updated; annual training sessions and workshops are held to implement � and critiquc standards and practices as they apply to actual projects. Standing Committees include: � • Survey & Data Collection/Delivery Practices • Plan Standards • • Specifications & Contract Documcnts � • Project& Design Management("Guidelines to Practice") • Computcr Practices � • Construction Services • • Document Management • Utility Coordination • � � • u • General Engineering Services � City of Scandia, Minnesota Section 1-Page 3 � �, � � � r KEY PERSONNEL AND COMMITMENT � � PROFESSIONAL SERVICES APPROACH � Bolton & Menk,Ine. will provide professional services to the City of Scandia utilizing a Municipal Services � Team approach. Utilizing this team approach, our objective is to be a readily available extension of the City's staff, accomplished through regular communication and coordination activities. Our designated Consultant City � Engineer will be the primary contact person between City staff and the Municipal Services Tcam. Our proposed � team consists of expericnced professionals with expertise in municipal and transportation engineering, storm water management, water supply, water storage, water distribution and treatment, wastewater collection and � treatment, surveying and GIS mapping and construction services. Due to the page limitations, detailed resumes for �, the key personnel assigned to serve the City of Scandia are available upon request. � MUNICIPAL SERVICES TEAM PROFILES � � CONSULTANT CITY ENGINEER � ��, Ryan Goodman, P.E. is a Senior Project Manager in the firm's Maplewood Office. Mr. �,� .ti,� �r� Goodman is a registered professional engineer in the State of Minnesota and graduated with � ,� � � :�� a B.S. in Civil Engineering from North Dakota State University. Mr. Goodman will be the � �� designated City Engineer and will be the primary contact for the City of Scandia. Mr. Goodman �; � �� has been working in Scandia since 2003 and has extensive knowledge of past, present, + 3nd future engineering needs. Mr. Goodman will work closcly with City staffand ciccted � �'�`"�' ufficials to see that the goals and objectives on infrastructure improvements are completed in a timely aild cost effective manner, all while keeping the residents and business owner's best interest at hand � during the entire project. He has helped design and implement new developments and rehabilitation improvement � projects in several communities. Mr. Goodman has over 12 years of experience which includes preparing plans, writing spccifications and feasibility studies, preparing engineering standards, working on design requirements, . issuing permits, site plan review, preparing and overseeing budgets, supervising development projects, assisting � with Capital Improvement Planning, preparing pavement management plans, overseeing construction, and preparing project schedules. He is skilled in managing clicnts and working with residents and business owners � through the entire project process and planning for future impacts. � Mr. Goodman is also experienced in the planning, designing,permitting, and construction management of � various public works projects including street, storm sewer, sanitary sewer, water supply, subdivisions and � site development projccts. He has prepared projects that use multiple sources of funding including Municipal and County State-Aid, MnDOT Cooperative Agreements, DNR Grants, Minnesota Statute 429, USDA Rural � Development, and local funds. He also has direct experience working with the City of Scandia, Scandia � Businesses (Critical Connections, Peterson Excavating, Roger Rydeen),Washington County, MnDOT, BWSR, CLFLWD, CMSCWD, MnDNR, and MPCA within the Ciry of Scandia. � � Mr. Goodman currently serves as the Consultant Engineer for the Cites of Forest lake and Marine on St. Croix and also the Township Engineer for Franconia Township. Whilc with a previous employcr, Mr. � Goodman was the City Engineer in the City of Scandia and provided project engineering services for the Cities � of Scandia, Centerville,Plymouth,Apple Valley and Eagan. Mr. Goodman is always looking to be innovative in projects. Whether it's working with City staff, residents and business owners, or other Governmental Agencies, he � is always thinking outside the box to incorporate what is best for the Ciry. ` � � � � • � � * u • General Engineering Services � City of Scandia, Minnesota Section 2-Page 4 � �� ...._, � - - � � � KEY PERSONNEL AND COMMITMENT • � PRINCIPAL-IN-CHARGE Mark Kasma, P.E. is a Senior Principal Engineer and the Office Manager of the Maplewood � �' office of Bolton& Menk, Inc. He will allocate time to ensure that the City is completely satisfied �' �"' �"with the services being provided by Bolton &Menk and will be available to assist the City in � '"�� ` the event that Ryan is out of the office. Mr. Kasma has 26 years of experience and is responsible � tor technical supervision and Qualiry Assurance/Quality Control of municipal projects. He has � ��xtensive municipal experience in streets and highways, reconstruction projects, storm water management facilitation, water distribution networks, wastewater collection systems, new � subdivisions, parks and trails, recrcational facilities and downtown redevelopment, including buildin� cicmolition. Mr. Kasma is familiar with funding opportunitics and requirements of County State Aid, � MnDOT cooperative agreements, Federal Aid, Rural Development Authority, Minnesota Statute 429, bonding, � FEMA and enterprise funds. � LEAD CONSTRUCTION OBSERVER • Gary Garr is a senior engineering technician with over 28 years of experience and will serve � as the Lead Construction Observer for Scandia. Mr. Garr has a grcat dcal of experience which includes street reconstruction projects, development construction obscrvation, signal and � - : , ��' lighting improvcments, along with numerous utility and pavement managemcnt projects. His � � cxperience also includes working on park grading, ball field layouts, gravel road shape and pave � ��% �.�i-ojects, and pavement rating. His responsibilities include construction management, field � �_�bscrvation,field computations,record keeping, and construction staking for a wide variety ��f municipal infrastructure projects, including sanitary sewer systems, watermain installation, � ,turm �c��cr »>t�ms, street reconstrucrion, State-Aid improvement projects, signals and lighting, and lift • station improvcmcnts. Mr. Garr is a MnDOT certified construction observer and has the following MnDOT Certifications: � • Aggregate Production—Level I • Erosion/Sediment Control—Inspector/Installer � Bituminous Street—Levels I &II • Concrete Field—Levels I & II/Bridge � • Grading and Basc—Lcvcls I&II Construction Inspecrion II � • Signals and Lighting—Levcls I& II � WATER RESOURCES ENGINEER/PROJECT MANAGER • William Douglass, P.E.joincd the firm in 1983 and is a Manager of both the Water Resources Group and the Environmental Review Group for Bolton&Menk, Inc. He specializes in � � -� � �"f hydrologic and stonn water design and management services. These services have included � ; , �� ite planning and layout,hydrologic analysis for storm water management including infiltration ' practices, rain gardcns, low impact development, and retention/detention basin design. His � l�ydrologic expertise has been instrumental in comprehensive storm water analyses as part � � f.�f Storm Water Master Plans (SWMPs)for several NPDES Phase II communities including � Ilamsey, Saint Peter,New Ulm,Fairmont, and Buffala Mr. Douglass has hydrologic experience • dcsigning public and private improvements in numerous communities and jurisdictions throughout Minnesota, including Inver Grove Heights, White Bear Lake,Northfield,New Prague, Waseca, Fairmont and the Blue Earth � River Basin Initiative. � SANITARY SEWER TREATMENT SYSTEMS SPECIALIST/PROJECT MANAGER � Brian Malm, P.E. is a Senior Project Manager with over 17 years of experience in the planning, � �- dcsign, and construction of public works projects. He is a licensed Professional Engineer, a ,� «+,. � MPCA licensed SSTS Advanced Designer and Inspector, and currently serves on the MPCA's � _ � SSTS Advisory Committee and Technical Advisory Panel. Mr. Malm holds a bachelor's degree • in Civil Engineering from North Dakota State Univcrsity and a Master's Dcgree in Infrastructure Systems Engineering from the University of Minnesota. Over the past seven years he has � i��en responsiblc for the evaluation,planning, design, or inspection of seven large soil based �.�astcwater treatment systems. Included in his experience is the City of Scandia's Uptown � Wastewater System Master Plan and recommended improvements, which were completed in 2012. � . � � • u • General Engineering Services � City of Scandia, Minnesota Section 2-Page 5 � � � � � � KEY PERSONNEL AND COMMITMENT • • SENIOR TRAFFIC/TRANSPORTATION ENGINEER Chris Chromy, P.E., P.T.O.E. is the Transportation Services Manager for Bolton & Menk, � �F� Inc. He has 19 years of transportation engineering experience, including transportation system �� planning, corridor planning, traffic engineering, and roadway/trail design and construction. His � �� cxperiences range from freeway operations to neighborhood traffic control; from transportation � �� ystem planning to detail roadway and trail design. He is experienced in project scoping and � identifying funding opportunities,preliminary and final design, intersection control studies, and traffic flow modeling. Mr. Chromy routinely manages multi-agcncy stakeholdcrs and public � involvement activities on multi-disciplined transportation initiatives,leading them to sustainable � decisions that are technically feasible, environmentally compatible, publicly acceptable, and economically viablc. � � SENIOR ENVIRONMENTAL ENGINEER Seth Peterson, P.E., is responsible for environmental projects and began with Bolton & Menk � � �; in l 995. He serves as the Environmental Manager of Bolton & Menk for the Metro Arca. Mr. �„�. � _- �� Pcterson holds a Master of Science Degree in Civil and Environmental Engineering and a �' Bachelor of Science Degree in Civil Engineering,both from South Dakota State University. Mr. � �� Peterson has extensive experience with all rypes of lift stations and has been the projcct manager � � for over 30 lift stations. Mr. Peterson has significant experience with rehabilitation of existing lift stations and this cxperience, along with a creative approach to design, leads to projects that are � completed on time and on budget. � GEOGRAPHIC INFORMATION SYSTEMS (GIS) PROJECT MANAGER � John Shain, GISP, is a GIS Project Manager with more than 13 years of experience working � �� with Gcographical Information Systems (GIS). He is responsible for the data creation, �''� ' ,� customization and implementation of various GIS. While at Bolton & Menk, Inc. he has � �r�anaged and worked on a wide variety of GIS projects that include municipal implementations �� f GIS systems, public utility and infrastructure mapping, storm water management, and web � upplication developmcnt. His primary project management responsibilities include client � ;nteraction, designing GIS warkflows, developing database architecture, data analysis, evaluating � (;IS infrastructure and executing GIS initiatives. � LANDSCAPE ARCHITECT • lames Harbaugh, PLA,ASLA is the lead Landscape Architcct for Bolton&Menk, Inc. with u��er 17 years of expericnce in downtown redevelopment, master planning, trail, parks and � `n� rccreation, and construction. He has worked on a number of successful projects; from initial � - � � concept generation,public involvement, and through construction completion. Mr. Harbaugh understands the long-term investment required for successfu] projects and approaches all of his � ` �icsign work with an approach to long-term maintenance. He is adept at working with City Staff • ' �4 `, and the public to effectively garner public support. This process has led to numerous successful �� '��'�� municipal streetscapc revitalizations,parks and open space planning, construction of multiple � trails, transportation corridor enhancements, public artwork, and streetscape lighting. Mr. Harbaugh has worked • on a number of projects requiring the use of innovative storm water management practices. These have included the use of native vegetation to reduce maintenance and provide greater protection against runoff, integration of � rain gardens and bioswales to trcat and manage storm water, and streambank restoration techniques. � � � � � • � � • u • General Engineering Services � City of Scandia, Minnesota Section 2- Page 6 � � � � � KEY PERSONNEL AND COMMITMENT • � AVAILABILITY AND COMMITMENT � Mr. Goodman will dedicate the timc necessary to meet the Ciry's expectations for providing City Engineering � services and will be availablc to attend City Council meetings on the third Tuesday's of each month. He is � also available to attend City Council Wark sessions,Wastewater Advisory Committee meetings, and other City meetings as needed. Because Bolton&Menk's Maplewood Office is located close to Scandia and Mr. Goodman • works in other communitics near the City, attcnding meetings on short notice and on a frequent basis can be casily � scheduled.A summary of Mr. Goodman's commitment's to the City of Scandia follows: � • 24/7 availability via mobile phone and emails • Will respond in person within one hour of notification � • Attend all necessary meetings � • Guaranteed availability to mect with City Council, City staff, residents and business owners � In an effort to ensure cost-effective field observation and assistance, Mr. Garr, who works side-by-side with � Mr. Goodman in the communities of Forest Lake, Marine on St. Croix, and Franconia Township, will be the � designated field observer. Mr. Garr will be immediately available to the City of Scandia for any services the City may need. � In addition to Mr. Goodman, Bolton &Menk will commit the necessary staff mcmbers, as required, to meet � commitments to the City of Scandia. Staff inembers as referenced in this proposal are available for the appropriate • projects, as are the remaining 279 personnel within our organization as necessary. Should additional staff be required, we will routinely utilize the capabilitics of our other professional and technical staff members. Direct � contact with members of the community would be coordinated between the Consultant City Engineer and City � stafF. Usually this contact would be through project infonnational meetings or to address individual concerns as needed. Our staff is at the disposal of the City of Scandia to meet these needs 24 hours a day, 7 days a week. In � addition, with the proximity of our office and staff to the Ciry of Scandia, we will be able to respond to the City's � needs in a timely and efficient matter and can be available for face-to-face meetings in a timely matter. We are � confident that you will bc fully satisfied with our staffing and availability for thc City of Scandia. � � � � � � � � � � � � � � � • � � • u . General Engineering Services � City of Scandia, Minnesota Section 2-Page 7 � � - � � � � ,,, �. ` � �`" �' . � .,. .: � _, ... ." , � .; N � . � a 0�0 N� V LL � � � N C l7 � N V � 7 • N �c� n N � �� C C c �Vl J � J OD ` N C �. 01 .0 v G�i O O� Gl C Q � • � �'^ Q C N 'O C O U • N c � � � � L �°N a�i �� N � Z�^ ao ;; v • � a Z J ~ � v • � • ,� . ' ...�e� . s. . 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N J �_ � .: � � ., ., - W �n L -a ui.._ � � u v v Z Z � O�> � � > � °fl�� ui_a i O • z O a � � rm . a ai O ui v�i w a� c ui a,a�� i v N 0 � y'� a o °°� wa o�°-�° °' c c=on 0�'� � c • � Q � Z >'� c.v ac v 'ao � L° E ;� � o ena,� v c �-' r u fl- °� � N �vf o o�a c �'m E u � v � °°w c r° t� L p, Y�F- Z`� Qin ua '�"O • W Z `� N C � f7.r+ C l0 y� W d � C a . �- � � � �a'.7 � �� ; o� g~� z � �% 0° � o � Y O cT vY (7 U • • • � � r MUNICIPAL EXPERIENCE AND REFERENCES • � Bolton &Menk's success with cities similar to Scandia is not only grounded in creativity and sound engineering, but also in customer service and effective relationships with partnering agencies and communities. In addition to � our technical expertise, we offer a commitment to client satisfaction. The City of Scandia will find that Bolton � & Menk excels in responsiveness, as well as the ability to listen to and understand the unique needs of the Ciry. We also recognize that the City of Scandia's residents and business owners are clients of ours as well, and that � effective communications with them are critical to project successes. � Our firm has worked on numerous municipal projects that involve multiple governmental agencies. This � experience is essential in understanding each agency's perspectives and needs. We understand the proccss � required in completing a successful project,building upon this experience and trusted relationships to assure that the City's objectives and needs are achieved through collaboration and consensus building. � • Within the state of Minnesota, Bolton & Menk provides on-going municipal engineering services to over 230 communities and serves as the designated Consulting City Engineer for more than 120 communities. For � confidentiality purposes, we prefer not to publish that comprehensivc list of clients,but we would gladly share � that infarmation with you on a more private basis. � The following is a smaller client listing of communities that Bolton&Menk serves as the Consulting City • Engineer for within a 60-mile radius of Scandia: • Big Lakc • Franconia Township • Ossco � • Chisago City • Greenwood • Randolph � • Coates • Hampton • Randolph Township • Dccphavcn • Isanti • St. Bonifacius ` • Douglas Township • Louisvillc Township • St. Francis � • Elko New Markct • Marinc on St. Croix • Taylors Falls • Empire Township � Mound • Woodland � • Forest Lakc • Orono • Zimmcrman � UPTOWN WASTEWATER SYSTEM MASTER PLAN, CITY OF SCANDIA, MINNESOTA � References:Tim Kieffer, Public Works Superintendent, 14727 209`h Street North, Scandia, MN 55073, . 651-433-2274 Key Personnel Involved: Ryan Goodman, Brian Malm � The City of Scandia operates a large subsurface sewage treatment system serving 12 businesses and 1 residence � with a maximum daily flow of 7,500 gpo located in the"Uptown" area. In 2011, the City hired Bolton & Menk, Inc. to complete a Master Plan for the system to evaluate the system and makc recommendations for � improvements. The study revealed several issues related to operation and maintenance problems, soil treatment � system vertical separation, and the presence of high strength waste. The plan included recommendations for implementing proper operation and maintenance procedures, improving the treatment train to account for a high strength waste, and implemcnting a user charge system to ensure adequate funding for the proposed � improvements and the additional operation and maintenance procedures. Bolton& Menk completed the Master Plan in September 2011, followed by plans and specifications for the proposed improvements in July 2012. The � improvements to the system were completed in Octobcr 2012. � ENVIRONMENTAL IMPACT STATEMENT, 3,600 ACRES MINING SITE, EMPIRE i TOWNSHIP, MINNESOTA • References: Terry Holmes,Town Board Chair, 3390 197th Street West, Farmington, MN, 55024, 651- 463-3091 � Key Personnel Involved: Mark Kasma, Bill Douglass, Chris Chromy � Beginning in 2004, Bolton &Menk was put in charge of coordination, oversight, and compilation of an Environmental Impact Statement(EIS)that studied approximately 3,600 acres of land to be mined that had the � potential to produce 200 million tons of gravel over a 30-40 year period. Bolton& Menk worked with a mining • consortium to devclop a phased mining plan and reclamation plan. . , � � u • General Engineering Services � City of Scandia, Minnesota Section 3-Page 9 � �. . � � � � MUNICIPAL EXPERIENCE AND REFERENCES • . Upon completion of these plans, Bolton and Menk completed a Scoping Environmental Assessment Worksheet and prepared an RFQ to solicit a consultant to prepare the detailed technical portions of the EIS (air, traffic, . noise, groundwater, surface water). Bolton & Menk provided oversight to this consultant, managed and oversaw � project expenses, and compiled all of the technical documents into the Final EIS. Continuous coardination and mcetings were held with Empire Township and sevcral government agencies (MPCA, Dakota County,MnDOT, � DNR, Metropolitan Council). We also prepared a detailed mitigation plan that includcd several local and regional � transportation improvements for Empire Township during the life of the mining, as well an extensive groundwater and surface water monitoring program to make sure the nearby Vermillion River(designated trout stream)and � other local creeks and ponds were not negatively impacted by the mining. The elaborate detail and coordination � was appreciated by Empire Township and all of the commenting agencies and resulted in approval by the Environmental Quality Board in late 2005. This area is currently being mined and providing a valuable resource � to the entire region. The Township was also vocal in getting legislation to allow a local host fee for Townships � and this fee is helping to complete transportation i�nprovements that were identified in thc mitigation plan. � 2011 MILL AND OVERLAY/SEAL COAT AND CRACK SEALING, CITY OF FOREST LAKE, MINNESOTA � Reference: Mike Tate, Public Works Director,220 Lake Street North, Forest Lake, MN 55025,651-755-1209 � Key Personnel Involved: Ryan Goodman � The City of Forest Lake maintains 129 miles of streets, of which l 00 miles are bituminous pavement. Making the best use of the yearly maintenance budget is very critical in the long term inaintenancc and financing of the City's � roadway network. Mr. Goodman has worked on numerous pavement maintcnance projccts with tight budgets • on a yearly basis. Mr. Goodman has been very successful staying within budget and maximizing the allocated funds, thus getting the most lineal feet of roadway resurfaced for the City. He has accomplishcd this by including � provisions within the project Contracts hc has prepared that after Bids are received, he has the flexibility to utilize • the actual Contractor's bid prices to adjust the project scope accordingly, and when bids come in lower, additional lineal feet of roadway can be added to the City's project. However, Mr. Goodinan's efforts don't stop there, � throughout construction he is working very closely with the Construction Crews in the field to ensure project � quantities are staying within the designed tolerances. If not, making field adjustments making sure that the City's budget is being met. With Mr. Goodman's expericnce and insight with roadway surfacing projccts, the City of � Scandia will benefit for years to come. � Mr. Goodman has not only completed this work in Forest Lake but also in the past in the City of Scandia while � warking for a different consultant. In 2013, Mr. Goodman will be administrating the City of Forest Lake Mill � and Overlay/Seal Coat and Cracking Sealing Project, Marine on St. Croix Seal Coating Project, and Franconia Township Seal Coat Projcct. � � � � � � � � � + � � • � � • u • General Engineering Services � City of Scandia, Minnesota Section 3-Page 10 � � - � � � MUNICIPAL EXPERIENCE AND REFERENCES • � FAMILIARITY WITH SCANDIA � Given our efficient use of communication technologies betwecn all offices, Bolton &Menk successfully � orchestrates the full use of the firm's entire staff while maintaining a key focus on customer service. Services provided to the City of Scandia will be conveniently provided from our firm's Maplewood office location, which � is located ]ess than 25 miles from the City of Scandia. The Ciry, however, will have access to all of Bolton & � Menk's staff in order to provide the expertise that is needed on any given task or project. � Mr. Goodman fully embraces Bolton &Menk's approach to providing engineering services with an emphasis • on frequent face-to-face communication with the City Council, staff, residents and business owners. Bolton& Menk takes pride in tailoring our engineering services to meet the specific goals and expectations of the City � Council and staff. We believe that the extent and variety of our municipal engineering experience along with a • comprehensive understanding of local government dynamics separates us from our competition. i Previous project performed by Bolton &Menk for the City of Scandia include: � • 2012 Uptown Wastewater System Improvements � • Prcvious projccts performed by Mr. Goodman for thc City of Scandia with prcvious cmploycr includc: � • 2012 Seal Coat& Bituminous Patching Projcct • • Andcrson-Erickson Drainfield Study • Goosc Lake Ravinc � • Comfort Lake Forest Lake Fish Barrier Project • • Annual Washington County Striping Needs • 2011 Hilltop Water System Connection Report � • Engineering Standards and Detail Specification—Adopted September 20, 2011 � • 2011 Mayberry Trail Erosion Repair(Storm Sewer Repair) • 2011 Scal Coat Project � • Olinda Trail Sidewalk Cost Estimates • • 2010 Scal Coat& Bituminous Patching Project • 2009 Crack Sealing Project,Phase I&II � • Perkins Avenue Ditch Repairs � • 2008 Pavement Management Plan • Miscellancous Drainage Improvements and Private Utility Permit Reviews � • 223rd Street N Road&Ditch Improvements • • 2007 Drainage Improvements (Novak Ave, 182nd Street Pond) • 2007 Street Improvements (Quentin Ave, 220th Street N,Penrose Ave N, 209th Street N, Quandrant Ave � N, Quality Trail N, Ostrum Ave N, 197th Street N, Hay Lake Parking Lot, Oakhill Court, 228th Street, � 240th Strect N, 232nd Street N, 235th Street N, 228th Street, 223rd Street) • Private Development Projects (Big Marine Lake-Tii Gavo, Wylewood Acres, Natures Walk,The � Sanctuary, Wild Bush Acres, Mannings Overlook, Hillshade Farms) • • 2006 Street Repairs (Lofton Court N, Olinda Lanc North,TH 97 Frontage Road, Ozark Ave N) • 2005 Olsen-Sandgren-Hawkinson Storm Sewer Improvements � • 2005 Oland Avenue Reconstruction • • 2004 Ballfield Lighting � 2003 Culvert and Road Inspections � � � � • � � • u • General Engineering Services � City of Scandia, Minnesota Section 3-Page 11 � � � � � � MUNICIPAL EXPERIENCE AND REFERENCES • • FUNDING FOR MUNICIPAL PROJECTS � Bolton &Menk and our professional services team have significant experience and expertise in the successful • management and administration of public works projects which utilize all types of funding. Our team specializes in working with cities on projects involving local funding sources and processes such as statutes 429, 444,475, � 529, and ]03E. We have excellent working relationships with all of the major financial/bonding consultants • working in the municipal financing arena. � Bolton & Menk has secured federal transportation funding for our clients • through the various programs administered by the Minnesota Department of Bolton & Menk obtained Transportation, including the Transportation Enhanccment Funding Program, over 1/3 of the ARRA � the Statewide Transportation Improvement Program, and other special funding in Minnesota for • funding programs. Wc represent many of our communities on the local Area wastewater and water Transportation Partnerships (ATP's) throughout the state to advocate for prOjeCtS � funding for our client communities througl7 these programs. � We work diligently on behalf of municipalities to identify and secure any available outside grant and low interest � loan funding for projects from various federal, state and local agencies. Representative agencies include the � MN Public Facilities Authority, MN Department of Natural Rcsources, U.S. Environmental Protection Agency, MN Department of Employment and Economic Developn�ent and U.S. Department ofAgriculture-Rural � Development. We have been successful in securing federal and state bonding appropriations and other special � legislative authorizations for our clients, and will pursue thesc grant opportunitics when appropriate. � One examplc that demonstrates our proactive approach and success in securing funding for our municipal clients � is the Minnesota Public Facilities Authority (PFA). Thc PFA has funding programs for wastewater systcros and storm water systems through the Clean Water Revolving Loan program,Wastewater Infrastructure Fund � Grants, Phosphorous Reduction Grants and Total Maximum Daily Load Grants administered in conjunction with • the Minnesota Pollution Control Agency. The PFA also has funding programs for water system improvements through thc Drinking Watcr Funding program administcrcd in conjunction � In 2013, Bolton & Menk with the Minnesota Department of Health. Bolton & Menk assisted clients � assisted in securing in securing over$51,000,000 in funding from the PFA's 2013 Clean Water more than $51 million in and Drinking Water Intended Use Plans.These figures do not include � PFA funding projects that have previously received PFA funding, but are only for the • current funding cycle. � Bolton & Menk, Inc. is also able to identify and quickly adapt to new or one-rime funding opportunities.An � example of this was the Amcrican Recovery and Reinvestment Act(ARRA) of 2009. While this was a brand new program with very short schedule and unique rules, Bolton & Menk staff was able to get up to speed quickly on � the program and identify opportunities far our clicnts. Of the ARRA funds available to Minnesota for water and • wastewater programs, Bolton &Menk obtained over one-third of those funds for clients. � In 2012, only two TIGER Grants were secured by municipalities in Minnesota. � Bolton & Menk,Inc. wrote one of them for S1,000,000 for a trail in the City of Northfield. $1,000,000 TIGER � Grant in the City of • Bolton &Menk has similar successes in many of the other funding programs Northfield previously identified.Additional information can be provided upon requcst. � � � � � � • General Engineering Services City of Scandia, Minnesota Section 3-Page 12 � - � � � � MUNICIPAL EXPERIENCE AND REFERENCES • � Client satisfaction through quality deliverables, cost-effective rates, and timely project delivery are top priorities for Bolton& Menk, Inc. on all projects. Please contact these rcferences to evaluate Bolton & Menk's performance � on related professional services. ` � - �� - . . • City of Forest Lake ; Aaron Parrish ' 220 Lake Street North 651-209-9750 I • City Administrator Forest Lake, MN 55025 � I --! City of Marine on St.Croix Lynette Peterson 121 Judd Street � 651-433-3636 � � ; City Clerk Marine on St. Croix, MN 55047 ' �------ �.�--- --_.�_ _. _--_-.---��__ �_�__ __ _-- -_----. _._--_ ..__�. �_______ � ! Franconia Township Vemer Greene,Jr. 25156 St. Croix Trail North ; 651-500-9439 � Board Chairperson Shafer, MN 55074 • i City of Chisago City ' John Pechman 10625 Railroad Avenue 651-257-0695 � City Administrator Chisago City, MN 55013 � City of Taylors Falls � Jo Everson 637 First Street 651-465-5133 � � ! City Clerk-Treasurer Taylors Falls, MN 55084 • Cit fy o Buffalo ` Merton Auger 212 Central Avenue 763-682-1181 ' ' City Administrator Buffalo, MN 55313 N • � ------- - — – City of Big Lake Todd Bodem 160 Lake Street North 763-263-2107 � City Administrator Big Lake, MN 55309 � City of Woodbury Klayton Eckies, P.E. 8301 Valley Creek Road 651-714-3500 i • ! Public Works Deputy Director Woodbury, MN 55125 � • ', City of Cottage Grove Jennifer Levitt, P.E. ' 7516 80th Street South ' 651-458-2800 I I City Engineer Cottage Grove, MN 55016 � City of Eagan Russ Matthys, P.E. 3830 Pilot Knob Road 651-675-5000 • Public Works Director Eagan, MN 55122 . City of Burnsville Steve Albrecht, P.E. 100 Civic Center Parkway 952-895-4000 ' Public Works Director Burnsville, MN 55337 • City of Prior Lake v; Katy Gehler, P.E. � �4646 Dakota Street Southeast 952-447-9800 � + � Public Works Director ! Prior Lake, MN 55372 ; • City of Stillwater 4 Shawn Sanders, P.E.N�� 216 North 4`hStreet 651-430-8800 Public Works Director �Stillwater, MN 55082 : City of St. Francis Matt Hylen 23340 Cree Street Northwest 763-753-2630 �� ; k City Administrator St. Francis, MN 55070 � Washington County ' Wayne Sandberg, P.E. 11660 Myeron Road North 651-430-4339 ' • County Engineer Stillwater, MN 55082 • Don Theisen 651-430-4304 , , Public Works Director l • � City of Hopkins � John Bradford, P.E. 1010 15S Street South 952-935-8474 • City Engineer Hopkins, MN 55343 • Empire Township Terry Holmes 3385 197th Street West 651-308-1042 • Board Chairman Farmington, MN 55024 � � • � � • u • General Engineering Services � City of Scandia, Minnesota Section 3-Page 13 � � � � ` SCOPE OF SERVICES w ,. BOLTON & MENK CORPORATE VALUES AND PROFESSIONAL PHILOSPHY � The management team of Bolton & Menk, Inc. has gone through a significant effort to define the corporate values � of the firm and has characterized our values into categories of Client Satisfaction, Re�l,�,n�i��lc Lc:l�lrr�hi��. and Employee Excellence. Our corporate values statements relating to � ��.� -�� ;;��.� � � j,,�' ,,- , �-,� � Client Satisfaction are as follows: � , _`^ � � �-��`� ' � • Listen to the Client's needs and desires �-�� :�- ?��'� �� • Provide exceptional, conscientious and devoted scrvice *��; "; �'�� , ' �=� * • Develop effective solutions through consensus building ^ �. ` . .; � • Achieve the Client's vision =a - � .: �� ""J'� � • Exceed the Clicnt's expectations � -�{ , � � • • Foster long-term rclationships � _ ' � Our services to the City of Scandia will be conveniently provided from our firm's Maplewood office. In addition, our efficient use of '` ! communication technologies between all 12 of our offices enables ^ � � us to utilize the full capabilities of the firm's entire staff to obtain the expertise and capacity that is needed on ! any given project. Bolton & Menk's approach to providing engincering services is described below.As your designated Consultant City Enginecr, Mr. Goodinan is extensivcly cxperienced in this approach and places � an emphasis on frequent communication and coordination with the City Council, Staff, business owners, and • residcnts. � APPROACH TO CITY ENGINEERING SERVICES r • Our approach to providing engineering scrvices to the City of Scandia can be subdivided into two general � categories: • General Engineering Serviccs � • Project-Specific Enginecring Services � � GENERAL ENGINEERING SERVICES + Gencral Engineering services can be described as the professional services needs that arise within a community � on a day-to-day basis and are typically not associated with a specific project. Bolton& Menk, Inc. offers the � following overview of general engineering services, but notes that it is not intended to be an e�chaustive detailed listing and could include additional tasks as dctermined by the City. � , • Attendance at City Council Meetings—Mr. Goodman will bc availablc to attend the City Council meetings held on the 3��Tuesday of the month at 7:00 PM. In the occasional event that Mr. Goodman is � unable to attend, Mark Kasma, Principal-In-Charge, will attend. • • Attendance at Other Meetings—We are available to attend other City meetings upon request and � include, but arc not limited to, City Council Work sessions, Wastewater Advisory committee, meetings of � the City Staff,Planning Commission, and Subcommittees. � • City Council and Staff Communication—Bolton& Menk is committed to providing effectivc and � timely communication with the City Council and staff. City concerns will be addressed on a daily basis � with Mr. Goodman being available to meet at City Hall or answer phone calls promptly. Mr. Goodman prides himsclf on his ability to have frequent face-to-face contact with his clicnts and goes the extra mile • to address any questions or conccrns. � � � � u • General Engineering Services � City of Scandia, Minnesota Section 4-Page 14 � � � � � SCOPE OF SERVICES • • • City Maps and Infrastructure Records—Bolton & Menk has widespread cxperience with automated mapping, facilities management, and GIS in working with public and private projects. These projects � cover a wide range of applicarions including, but not limited to,parcel mapping,base mapping, sanitary � sewer, storm drainage, water systems, electric, gas, communications, zoning/land use, and pavement management. With any future improvcments within the City of Scandia, Bolton& Menk will be able to � complete all the mapping updates and utility records. � • Capital Improvement Planning—Bolton &Menk will assist in the development and implementation � of Capital Improvement Plans. This includes warking with the City Council and staff to prioritize � projects, prepare cost estimates for the City's CIPs, and make recommendations on the funding of the improvemcnts. � . • Pavement Management Program - Mr. Goodman has worked on pavement managcmcnt projects for � the City of Scandia since 2003;he has a true understanding of the challenges the City faces with their roadway network. Bolton & Menk will also update and maintain the pavement management plan and will � be ablc to fulfill all the necds the City has with their pavement management planning. � • Development Agreements/Fees—Bolton & Menk has workcd on hundreds of projccts where a � developmcnt agrcement exists between the City and a private developer.As such, we understand the � importance of these documents in protecting the City from the potential issues that can arise if the developer is unable or unwilling to follow through on their commitments. We will work with the City � Attorney to ensure that the agreement documents, developer's responsibilities, and the proper securities • exist to ensure that the City is not exposed to unforeseen costs and ensure the appropriate costs and fees are charged back to the development projects. � � • Grants and Loan Assistanee—Bolton & Menk can assist the City with applications for grants or loans � through governmental agencies, including Washington County, MPCA, DEED, USDA, MDH,FHWA, PFA and MnDOT among others. � • • Liaison with MnDOT,Washington County, CLFLWD,CMSCWD, MnDNR, and Other Local, • State and Federal Agencies on Issues Requiring Engineering Expertise—The staff of Bolton&Menk are active in maintaining professional relationships with MnDOT and other Local, State, and Federal � agencies. We will meet with these various agencies on behalf of the City of Scandia as needed. We will � also attend annual informational meetings held by the various agencies that havc an impact on municipal issucs. � • • Parks/Sidewalk/Trail Planning—Bolton & Menk can work with City Staff and appropriate citizen committces to complete,update, and implement a sidewalk/trail plan and park facilities for the City. � � • Operation and Maintenanee Assistance—Bolton& Menk staff can provide assistance to City Staff in the operation and maintenance of the water system, storm sewer system, and street system. We can assist � City Staff in preparing maintenance programs for cach of these systems. Our enginecrs arc experienced in � the operational aspects of water and wastewater treatment systems and can assist City Staff. • • Policies, Procedures, and Trends—Bolton& Menk supports the continuing cducation of professional � staff members and involvement in professional and public works organizations. This allows us to • maintain our knowledge of current trends,policies, and procedures in the industry. We are also active in organizations that keep up-to-date on legislative activities and pending legislation that may impact public � warks. We will regularly prepare memos to City staff concerning current trends, legislativc changes and • modifications to State and Federal operating proccdures. • � � • u • General Engineering Services � City of Scandia, Minnesota Section 4-Page 15 • � � � � � SCOPE OF SERVICES • � PROJECT-SPECIFIC ENGINEERING SERVICES � This catcgory provides serviccs on specific projects that are initiated • by the City, which would generally be completed under a publicly bid construction contract or by a Private Developer. The scope of services ,�; '��;r_ y � provided is dependent on a number of factors, such as the project size, �� • type of improvements, number of people affccted by the improvement. � �� and the authorization provided by the City Council and Staff. Bolton & . _�.. �"' � � �� . � Menk offers the following descriptions of Project-Specific Engineering � �� • Serviccs: � • Preliminary Design and Feasibility Report—Upon � authorization to proceed by the City Council,prcliminary engineering designs,layouts, siziug and cost cstimates are �""�� performed and prepared by the Municipal Services Team.A Preliminary Engincering/Fcasibiliry Rcpoi-t � will be prepared and presented by the Consultant City Engineer at a meeting of the City Council and other • mcetings as may be required. � • Public Informational Meetings—Informal public informational meetings can be a vcry effective tool • in sharing information regarding a proposed project. This format providcs a less intimidating forum for discussing the project with affected residents and businesses, and allows time to makc project adjustments � prior to thc Improvcmcnt Hearing. � • • Improvement Hearing—In accordance with Statute 429 procedures, a formal public hearing is held before the Ciry Council.At the Improvement Hearing, the Consultant City Engineer presents the � information from thc Feasibility Report to the affected property owners. � • Survey Work for Collection of Field Data—Upon authorization to procced by the City Council, Bolton � &Menk's survey department,under the supervision of the Consultant City Engineer, collects the field � data to be utilized in the design. � • Storm Water Management Analysis and Design -The Municipal Services Team can analyze, � model and design storm water management components for stand-alone projects or incorporation into • other improvement projects. Our staff utilizes various automated design tools, including HydroCAD, StormCAD and XP-SWMM. � � • Surface Water System Analysis and Design,Wetland Delineation and Mitigation - Bolton&Mcnk • has extensive experience in preparing engineering and technical documents including surface water system analysis and design, and wetland delineation and mitigation. � • • Preparation of Plans and Specifications—The Consulting City Engineer prepares plans and specifications for use in public bidding or soliciting quotes. The Engineer will meet with the City Council � and Staff on a regular basis to review the progress, solicit input and ensure project goals are being met. � � • Bidding—Upon approval of plans and specifications by the City Council and Staff, the Consulting City Engineer submits the advertisements for bids for publication as required. The Team addresses questions � from Contractors during advertisement and, if required, issues an addenda. The Team assists City Staff in • opening bids, verifies and tabulates the bids and provides a recommendation regarding the award. � . � � • u • General Engineering Services � City of Scandia, Minnesota Section 4-Page 16 � � � � � SCOPE OF SERVICES ! • • Assessment Roll Preparation—We can assist in the preparation of the Assessment Roll based on the City's assessment policy. The Consultant City Engineer can provide overall supervision for the � assessment roll preparation and present the assessment information to the affected property owners at an • Assessmcnt Hcaring. � • Weekly Construction Meetings—The Consultant City Engincer will hold regular construction meetings � on projects to discuss schedulc, public conccrns, and construction issues with the Contractar and City � staff. � • Construction Related Activities—Mr. Garr, a qualified Senior Engineering Technician with extensivc � project inspection experiencc will be assigned to perform construction observation, monitor construction staking, and coordinate quality control testing. Mr. Goodman will perfarm the construction administration � (contractor's pay estimates, change arders, escrows and letter of credits, communication with staff, • etc.) and supervise the construction staking and observation. Mr. Goodman and Mr. Garr will work to address concerns from property owners during the course of construction. The construction technician is � responsible for preparing record drawings of the completed construction. The record plan information will � also be transferred to the City maps and infrastructurc records at the conclusion of the project. Depending on size and scope of projects, Bolton &Menk will draw from other qualified staff to accomplish City � workload dcmands. � • Utility Rate Studies—Bolton & Menk has prepared numerous rate studies for municipal water, � wastewater, and stormwater systcros. We can assist thc City in evaluating consumption rates, system � O&M costs, debt retirement costs, and other factors. This information can be used to devclop rate � structures that will provide adequate revenues for current capital costs as well as future system improvements. We also have experience in establishing and implemcnting several stormwater utilities in � Minnesota communities. � • Permitting-The Municipal Scrvices Team can assist in the preparation and submittal of required project � permit applications (e.g. Minnesota Department of Health, BWSR, MPCA, MnDOT, Washington County, � CLFLWD, CMSCWD, and MnDNR). � • Review Land Use Application and Construction Plans - Bolton & Menk will revicw and prepare � enginccring memos for land usc applications and construction plans for private development for � consistency with City engineering standards and specifications. Mr. Goodman has extensive experience performing reviews and preparing letters of engineering recommendation for residential and commcrcial � private devclopment. • • Land Surveying - Legal descriptions and drawings for easements and property acquisitions can be � preparcd as needed for general city or project-specific needs. We can also perform research to determine • ownership. � • Traffic Studies/Signage -Bolton &Menk staff is available for consultation on all traffic and safety � issues. Our transportation specialists maintain a current understanding of traffic and safety issues through � attending continuing education opportuniries sponsored by MnDOT, the local chapter of the Institute for Traffic Engineering (ITE), and the American Society of Civil Engincers (ASCE). Our cxpertise includes � traffic calming, traffic modeling, signalization, and forecasting. � � � . � � • �� • General Engineering Services � City of Scandia, Minnesota Section 4- Page 17 � �� SCOPE OF SERVICES • � CITY OF SCANDIA GOALS � Bolton &Menk has a wealth of experience with City Engineering services. � To help better understand the City of Scandia's goals we have reviewed � the Capital Improvement Program,Adopted 2013 Budget, and Meeting � Minutes. Bolton &Menk will work cndlessly with thc City to develop all � their goals and provide outlines on how the goals can be accomplished. � • Water Resource Engineering and Stormwater Management— �'� � � Our staff is very familiar with MS4 NPDES requireinents as we :_,.._,�,�:., � �� assist other communities in administering their permits. The staff of� � �,- �� - ..� �._:� � � ��x __ � Bolton& Menk is active in maintaining a professional relationship � � with Washington County, the Carnelian-Marine-St. Croix Watersbcd �� °� � �� District and Comfort Lake Forest Lake Watershed District, and othcr Local, Statc, and Fedcral agencies. � We will meet with agencies on behalf of the City of Scandia, as required, and will also attcnd annual � informational meetings hcld by the MPCA, MHD, and BWSR in ardcr to kcep current on agency issues � that may affect the City. We will also identify opportunitics for non-traditional engineering techniques. We have LEED`"�certified staff inembers that can assist in designing storm water enhancements that fit � with the area land use, soils, and maintenance practices. Bolton & Menk has the expertise to administer � the City's compliance with the Wetland Conservation Act, including coordination of all wetland application reviews with the City and outside agencies. Wc currently serve as the Local Governmcntal • Unit's Agent (LGU) for 24 of our client communities. • • Zavoral Mine Reclamation Project—Bolton& Menk has extensivc cxperiencc working with mines in � Minnesota. With our vast knowledge and expericnce we can provide assistance to the City to ensure all � the requirements outlined in the Conditional Use Permit are fulfilled. � • Lilleskogen Park Improvements/Resurfacing Tennis Courts—The adoptcd 2013 Budget identifies � improvements to the Lilleskogen Park, however a lack of funding is a current hurdle. Bolton& Menk can � assist the City in preparing grant applications to help fund the project. The City also identified the local tennis courts necd resurfacing. Bolton & Menk can assist the City in obtaining a Contractor to complete � the work so residents can fully utilize the facilities. • • Roads—Pavement Management—Mr. Goodman's institutional knowledge of the local roadway system � and diffcrcnt techniques of pavement preservation will be a huge asset for the City. Mr. Goodman � will assist with evaluating all City streets and utilizing the information to assist the City with various maintenance and improvcment projects. Improvements include seal coating, cracksealing, overlays, � reclamation, and reconstructs. � • • 201 Sewer Systems (Anderson-Erickson & Bliss),Uptown System, and Hilltop System—Bolton &Menk will work closely with EcoCheck and City Staff on any necessary maintcnance and system � repairs. We will also guide and assist the City in providing and creating innovated solutions to correct � the issues with existing infrastructure and any necessary future improvements; whether using traditional construction methods or trenchless technology, the experience and skills our team can provide will be a � great benefit to the Cities infrastructure. • • Industrial/Commercial Park Development—We can assist the City of Scandia with expanding their � Industrial and Commercial areas with cost estimating, project development,phased approach as funding � is available, and marketing. Bolton& Menk has extensive experience in Community Development and � Planning that would be beneficial to the long term vision of the City. . � � ! u • General Engineering Services � City of Scandia, Minnesota Section 4-Page 18 � � � � � COMMUNITY INVOLVEMENT � � COMMITTED TO THE CITY OF SCANDIA � Bolton&Menk is dedicatcd to client satisfaction. Over the last 60 years,we have developed a long list of satisfied � municipal clients. Our staff strives to be proactive, contributing members of the communities in which we work. We take pridc in building long term relationships with our client communities and plan to do the same with the � City of Scandia. � � � ��-..� . . -�`- ,� �;'� � {`�� ,� . "' NIGNWAY� • � �. �` .� A�.s� v � r � � � *�� t9 6 y�., • �'�' � �` * , �.' . m � . � , � � ; • F i = � _ � NO �' -- - - • ING - _ __ ,....- ._.._� „, . , _ �. ; _ ;,� � _ - � � � , � x , .. � w ,�. ,.. � , • �" ��—_ �t?�!� -�.._�. � -..a �."'—� --'�`�.' �-—__=� � _ �"T' � .. �,. • �— .. " —l� . . ... . . . . . . . . . � ._ � Gary Garr, Mark Kasma and Ryan Bolton & Menk Staff help keep � Goodman participated in the Forest our communities clean. , Lake Polar Plunge February 23, 2013! � • � ..- �1..� k �,- +�+`�;'- W.� ,. ¢.� i � f��;� ..� ��`� `� `� # �'� � ��1 • � � ;t ^ ' `, 'k.s M ,M. - ��` � ��_ �" � CY'. R � .1 • � '�" rJ2 �ilk �a�� w�� a� �� • _� '` _ . .� �;:�.�- � � �� . , ';.;rj� �.:;-%' ;��r,' „ ! � � � l:6Y � _ - ) ,�; C ., , , �> , � � � �. . : i' _� � � ° , 4t , �t� �� t� � . . , , ,;.: _ � : _, .., :.. � Bolton & Menk staff volunteers at Bolton & Menk proudly supports � the Annual Minneapolis Bike Race. local schools through sponsorships. � � � � � � • '� , � �� • General Engineering Services � City of Scandia, Minnesota Section 5-Page 19 � �, �Rpr � � � � FEES � � GENERAL ENGINEERING SERVICES General Engineering Services are the professional service needs that occur within a community on a day-to- � day basis and are not associated with a specific project. Typically the projects that fall into this category do not � require the preparation of detailcd designs and plans and specifications and are usually funded by the general fund. We also understand that City Staff can be hesitant about requesting information or asking qucstions of their � Consultant City Enginccr for concern of recciving significant bills for these day-to-day scrvices. With this in • mind, we understand the need to minimize these costs and maximizc the community's bcnefit. Thcrefare, for these � types of services, Bolton &Menk, Ine. proposes the following fee structure: • Reduced HourlV Rate A�reement: Bolton & Menk, Inc. will offer a reduccd billing ratc for your City Engineer � for the first fixed number of hours per montl� as prescntcd in the table below: • . . . . . , _, . . • Ryan Goodman,P.E � Consultant City Engineer $60/Hour 24 • - . - . - . . � � � Transition Costs: All wark associated with transitioning from the City's currcnt engincering firm will be � provided at NO CHARGE from Bolton &Menk. This work includes familiarizing ourselves with the City's � infrastructure system; existing base mapping; projects in-process; pertinent City policies and ordinances; and � other issues and documents that are pertinent to providing inunicipal enginecring services. � Additionally we propose to build and deploy a GIS mapping system using the City of Scandia's existing data, mapping information, and data from Washington County. This interactive system will be hosted on the Bolton & � Menk, Inc. servers and will be made available to the City Staff through a secured intemet connection. Since our � GIS, is a web-based system, the City will not have to purchase software. This setup, initial deployment, and on site City staff training will be completed at NO CHARGE. Bolton &Menk will also review every paved City � Street and update the Pavement Road Ratings within the existing Pavement Management Plan. Upon completing � the field assessment we will prepare a map outlining the updated Road Ratings and will be completed at NO • CHARGE. � City Council Meetings/Workshops:We propose to attend City Council Meetings at NO CHARGE to the Ciry, if attcndance is required at City Council Workshops this would be provided at NO CHARGE as well. � • Reimbursement for Expenses: Mileage, reproduction of documents, and faxed documents will be completed at NO CHARGE. � � PROJECT-SPECIFIC ENGINEERING SERVICES For Project-Specific Engineering Services, we recommend that a Project Scope and Fec Proposal be developed to � define the scope of services and the associated fees for the project-specific work. For those projects with a well- • defined scope and few unknowns, the Fee Proposal could be provided on a lump-sum percentage-of-construction basis. Whcre a definitive scope of services is difficult to develop due to the number of initial unknowns on a � project,we recommend an hourly fee basis. We will bc happy to accommodate the Fee Proposal structure desired • by the City on a project-by-project basis. � PRIVATE DEVELOPMENT ENGINEERING SERVICES � For engineering services associated with development-funded projects, we propose that each project be reviewed with the Staff and City Council so that a thorough and accurate scope of services can be developed and the � appropriate level of services to be provided is defined. We would anticipate that all costs associatcd with • development-driven projects would be the responsibility of the developer either as a pass-through of costs or by established city fecs.All private development projects will be accounted and . • invoiced separately for ease of pass-through billing by the City. • • �� • General Engineering Services � City of Scandia, Minnesota Section 6-Page 20 � � � � � FEES � • � SCHEDULE I�F FEES � We propose to utilize a tcam approach to providing services,but will utilize the full capaciry of the firm to meet . the needs and requirements of the City of Scandia. The following Schedule of Fees is based upon competent, • responsible engineering and survcying services and is the minimum, below which adequate professional standards cannot be maint,�ined. � . . . . - . . � . . . • � � � � � . � • Sr.Project Manager-Sr. Principal Engineer/Surveyor $120-150/Hour $120-150 $122-150 $122-150 $124-150 • Sr.Project Ma�nager-Principal Engineer/Surveyor $100-I50 $100-150 $102-150 $102-150 $104-150 • Project Manager(Inc. Landscape Architect) $100-145 $100-145 $102-145 $102-145 $104-145 • Project/Design I:ngineer/Planner/Landscape Architect $60-135 $60-135 $61-135 $61-135 $62-135 Licensed Surveyor $70-135 $70-135 $72-135 $72-135 $74-135 • Project5urveyor $60-100 $60-100 $61-100 $61-100 $62-100 � Specialist(Nat. R;esources;GIS;Traffic;Graphics;Other) $70-120 $70-120 $72-120 $72-120 $74-120 � Seni��r Technician(Inc.Surveyl) $70-120 $70-120 $72-120 $72-120 $74-120 • Technician(Inc.Surveyl) $50-90 $50-90 $51-90 $51-90 $52-90 • Administrative Support&Clerical $35-80 $35-80 ; $35-80 $35-80 $35-80 • GPS/Robotic Survey Equipment NO CHARGE • CAD/Computer Usage NO CHARGE . Ftoutine Office Supplies NO CHARGE Routine Photo Copying/Reproduction NO CHARGE � Field Supplies/Survey Stakes&Equipment NO CHARGE � Mileage NO CHARGE � ' No separate charges will be made for GPS or robotic total stations on Bolton&Menk, lnc. survey assignments; the cost of � this equipment is i�icluded in the rates for Survey Technicians. � Charges are based on hours spent at hourly rates in effcct for the individuals performing the wark. The hourly � rates for Principz�ls, Senior Associates,Associates and members of the staff vary according to skill and experience. • The Schedule of Fees shall apply for projects for the period through December 31, 2017. • These rates include labor, general business, and other normal and customary expenses associated with operating • a professional business. The above rates include vehicle and personal expenses, mileage,telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and • materials.The only expenses bcyond the above stated hourly ratcs will be the cost of reproducing bidding � documents, which will be invoiccd separatcly at cost. Rates and charges do not include sales tax,if applicable. � We are very fiexible within our billing system and are able to provide you with a tailored billing that will fit your � needs. Specifical_�y, far the City of Scandia, we will itemize the date of services, identify the engineer providing services, provide a detailed description of services and hours of work performcd, and summarize the fee for thosc • specific services. � � . i . � „ • General Engineerir�g Services � City of Scandia, Minnesota Section 6-Page 21 � - � � � � � DISCLOSURES AND ASSURANCES • � INSURANCE CLAIMS + As is the case with any large professional services provider in today's contentious society, at any given time our � firm is involved in various disputes and claims. In our municipal practice, claims are typically an outgrowth of our involvement in projects for our clients, such as construction co�npensation disputes with contractors,but may also � include direct claims against our firm by third parties. Wc have found that the types of disputes and claims that we � experience are very similar to those received by municipalities and often occur as a consequence of"simply being there". � � Effective risk and claims management,both for us and on behalf of our clients, is an important part of our business. Our policy is to proactively deal with disputes and address contentious issues prior to initiation of � costly and time-consuming litigation. In the uncommon instances that litigation is unavoidable on project related � disputes, we have worked as closely as possible with the municipality and its insurers and legal staff to provide access to appropriate engineering resources for resolving the dispute in the best interest of the public. � , At the present time, the firm is not involved in any litigation as a defendant. No judgments have been entcred against the firm in the last 5 years. We take great pride in our internal quality assurance and risk management � processes. These procedures have been established to help protect the firm and our clients against unnecessary • claims and expenses and are a major factor in the very low claims history enjoyed by Bolton &Menk, Inc. � ETHICS � • We are not aware of any active or pending ethics claims against the firm or our staff currently being investigated � by the Minnesota Board of Architecture, Engineering, Land Surveying, Landscape Architecture, Gcoscience and Interior Design, nor of any past adverse findings against our firm or staff. Complaints to the Board and related � investigations are generally handlcd in a confidential manner and the firm may not necessarily be notified or � be entitled to notification of complaints or investigations against individual licensees unless there is an adverse finding in the case.As noted, we are not aware of any past adverse findings. � • We take great pride in our internal quality assurance and risk management processes. These procedures have been established to help protect thc firm and our clients against unnecessary claims and expenses and are a major factor � in the very low claims history enjoyed by Bolton &Menk. � � CONFLICT OF INTEREST � In providing engineering services to well over 230 communities in Minnesota, Bolton &Menk, Inc. occasionally • represcnts clients with compcting interests. Bolton &Menk has been able to successfully represent the best interests of all its clicnts by providing intcrnal separation of the wark performed. Bolton& Menk, Inc. hereby � takes the position that we will refrain from working for developers working within the Ciry to avoid any concerns � or appearance of impropriety in providing engineering scrvices. Generally, the developers work through the City for plan review and construction. We will support the City and provide assistance as requested. w ` Although a minor part of the firm's total business, Bolton &Menk, Inc. does provide service to some private developers with industrial, commercial, and residential interests. In 2012, work with real estate developers � was less than 3% of the firm's total billings.At this time, we are not aware of any current clients with active � projects within or adjoining the City. Similarly, Bolton&Menk does not currently represent any other local unit of govcrnment having jurisdiction within, or contiguous to, the City. Bolton & Menk, Inc. will notify the Ciry � prior to accepting project assignments in the City that would create an actual conflict of interest arising from our � services with the City, such that appropriate steps could be arranged to mitigate any impacts on the City. � • � � . u • General Engineering Services � City of Scandia, Minnesota Appendix-1 � �� : � � � � DISCLOSURES AND ASSURANCES • � Appropriate steps may include refusal of private assignments; completion of private assignment by a different consultant; or temporary use of other consultant for City involvement with affected project. Bolton& Menk � recognizes the importance of its municipal relationships and is committed to working with all of its municipal • clients to minimize actual or perceived confiicts. � Bolton & Menk, Inc.recognizes the importance of its municipal relationships and is committed to warking with � all of its municipal clients to minimize actual ar perceived con$icts. � APPLICANT AUTHORITY � • Ryan Goodman, P.E., Mark Kasma,P.E. and I have the authority to makc representations on the behalf of the firm � for this proposal to the City of Scandia. � � 03/O1/13 � Bradley C. DeWolf,P.E., CEO/President Date � � � INSURANCE COVERAGE � Documentation of current insurance coverage and limits, including professional liability insurance,has been � provided on the following page, as requestcd in the RFP. � � � � � � � � � � � � � � � � � � . � � • u • General Engineering Services � City of Scandia, Minnesota Appendix-2 � � • �� BOLTO-7 OP ID: MP • '`��Ro CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) • 02/27/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 507-388-2010 CONTACT Brown 8 Brown of MN/Mkto NAME: 530 W Pleasant St 507-388-5492 Pti"c°No e:t: ac No: Mankato,MN 56001 E-�'�A�� Mary E.Portner,CISR ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# iNsuReRn:Westfield Insurance Company 24112 INSURED Bolton and Menk� IflC. INSURER B:WeStfl@ICI NBtIOf18I IIlSU�8f1C@ 24120 1960 Premier Dr Mankato, MN 56001 INSURER C: INSURER D: INSURER E: INSURER F: � COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 7ypE OF INSURANCE L UBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DDlYYYY MM/DD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ �,OOO,OO A X COMMERCIAL GENER,4L LIABILITY CMM 3 406 737 i O7IO'II'I2 O7IO'IN$ AMAGE 'I,OOO,OO , � PREMISES Ea occurrence $ CLAIMS-MADE � OCCUR � �' MED EXP(Any one person) $ �0,�0 A X XCU Coverage IBLKT CONTRACTUAL LIAB 07/01/12 07/01/13 PERSONAL 8 ADV INJURY $ 1,000,000 A X Blkt Addl Insured �&BLKT WAIVER SUBROGATION Q7/��/�2 07/01/13 GENERAL AGGREGATE $ Z,��0,0�� GEN'L AGGREGATE LIMITAPPLIES PER: PRODUCTS-COMP/OP AGG $ Z�OOO�OOO POLICY X ! PRO- LOC � ��Emp Ben. $ 1,000,00 � AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ��OOO,OO � Ea accident $ A X ANY AUTO CMM 3 406 737 07/01N 2 07/01N 3 � BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODI�V INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIREDAUTOS AUTOS Peraccident $ X Blkt Waive !of Subro s UMBRELLA LIAB �, X ! OCCUR EACH OCCURRENCE $ S,OOO,OO A X EXCESS LIAB CLAIMS-MADE CMM 3 406 737 07/01112 � 07/01N3 AGGREGATE $ rJ,OOO,OOO DED X RETENTION$ �O- $ WORKERS COMPENSATION X TORY LAMITS ER AND EMPLOYERS'LIABILITY B ANY PROPRIETOR/PARTNER/EXECUTIVE Y�N ��WCP S OHO JH7 O�IO'INY O7/O'II'I$ E.L.EACH ACCIDENT $ SOO�OO OFFICER/MEMBER EXCLUDED? � N�A (ro►andatory in NH) �'BLANKET WAIVER OF SUBR E.L.DISEASE-EA EMPLOYEE $ $OO,OO If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ SOO,OOO B Professional Liab AFE 11 401 97 18 12/31/12 12/31/13 Claim 5,000,00 Errors 8 Omissions RETROACTIVE DATE 12/31/97 Aggregate 5,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 107,Additional Remarks Schedule,if more space is required) RE: UPTOWN WASTEWATER SYSTEM MASTER PLAN PROJECT CERTIFICATE HOLDER CANCELLATION CITYSCA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Scandia ACCORDANCE WITH THE POLICY PROVISIONS. Kristina Handt City Administrator AUTHORIZED REPRESENTATIVE 14727 209th St. North /,(n,�„/ c� �(��,�� candia, MN 55073 ✓`��'��`� O 1988-2010 ACORD CORPORATION. All rights reserved. •ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD � � � � � PROFESSIONAL AGREEMENT � � GENERAL ENGINEERING SERVICES � • SCANDIA, MINNESOTA � � This Agreement, made this _ day of March, 2013 by and between BOLTON & MENK, INC., a � Minnesota Corporation, 2035 County Road D East, Suite B, Maplewood, Minnesota 55109 hereinafter • referred to as CONSULTANT, and the CITY OF SCANDIA, a Minnesota Municipal Corporation, 14727 209`" Street North, Scandia, Minnesota 55073 hereinafter referred to as CITY. � � WHEREAS, the CITY wishes to obtain professional municipal engineering services for general • engineering matters and the CONSULTANT agrees to furnish the various professional services required by the CITY. � � NOW,THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, � it is hereby agreed: � SECTION I - CONSULTANT'S RESPONSIBILITIES � � A. GENERAL � • 1. The CONSULTANT agrees to perform the various professional general engineering services � as hereinafter stated. � 2. The CONSULTANT shall serve in the position as City Engineer under the direction of the � City Council. � 3. The CONSULTANT agrees to assign an experienced registered professional engineer from its � staffto be the designated City Engineer and perform the required services and to provide such • other staff as may be appropriate or necessary to complete requested services. Designated � City Engineer shall be Ryan Goodman, P.E. � B. PROFESSIONAL SERVICES - GENERAL ENGINEERING � � The CONSULTANT shall provide the following general engineering services to be compensated as • described in Section III. � 1. The City Engineer shall attend CITY staff meetings as requested and shall assist staff on � engineering related issues. � 2. The City Engineer shall attend CITY Council meetings, and other meetings as requested by � CITY Council. � 3. The City Engineer shall advise and provide engineering services to CITY staffand Council for � general engineering matters in which the CITY becomes involved. � • Appendix—Page 4 � � � � � � 4. The City Engineer shall provide additional administrative and engineering direction as may be � requested by CITY staffto fulfill day-to-day CITY operating requirements. � � 5. The City Engineer shall provide updates of the City plat,zoning and utility maps on an annual basis. � � 6. The City Engineer shall review building and site plans and other documents for conformance � with CITY engineering standards as requested by CITY staff. � 7. The City Engineer shall review permit applications to open, excavate or disturb CITY � infrastructure as requested by City staff. � C. ADDITIONAL SERVICES � � 1. Engineering services requested for specific project related studies, surveys, design, plan and • specification preparation and construction administration may be authorized as Additional Services and shall be compensated in accordance with Section IIIA3. Scope and � compensation for such services shall be documented by separate work order and invoiced as a � separate project number. � � SECTION II - CITY'S RESPONSIBILITIES � A. GENERAL � 1. The CITY agrees to acquire the engineering services of the CONSULTANT. � � 2. The CITY designates the CONSULTANT to serve as the City Engineer during the term of � this A�reement. � B. RESPONSIBILITIES � � 1. The CITY shall compensate the CONSULTANT in accordance with Section III of this Agreement and the CITY'S payment timing procedures. � � 2. The CITY shall furnish all data, records,reports,plans, maps and other pertinent information • or copies thereof, which may be required by the CONSULTANT to perform its services. � 3. The CITY shall reimburse the CONSULTANT for any special costs or expenses incurred by � the CONSULTANT on behalf of the CITY, including reproductions, sub-consultants and � testing. � 4. The CITY shall notify the CONSULTANT promptly whenever it observes or otherwise � becomes aware of any defect in the work of the CONSULTANT. � � � � � • Appendix—Page 5 � � � � + � � SECTION III - COMPENSATION � � A. SCHEDULE OF FEES � 1. The CITY agrees to compensate the CONSULTANT at the rate of$60.00 per hour for the � first 24 hours of general engineering service performed each month by the designated City � Engineer. • 2. Compensation to the CONSULTANT shall be at the rate of$115.00 per hour for each hour in � addition to 24 hours per month performed by the designated City Engineer for general � engineering services. � • 3. Compensation to the CONSULTANT for general engineering services performed by other staffmembers of the CONSULTANT shall be at the following rates: • Sr. Project Manager - Sr. Principal Engineer/Surveyor........................ $120-150/hr � Sr. Project Manager - Principal Engineer/Surveyor ..................................$100-150 � Project Manager......................................................................................$100-145 � Project/Design Engineer/Planner............................................................... $60-135 • Licensed Surveyor.................................................................................... $70-l 35 ProjectSurveyor....................................................................................... $60-100 ` Specialist (Nat. Resources, GIS; Traffic; Other)........................................ $70-120 � Senior Technician (Inc. Survey�)............................................................... $70-120 � Technician (Inc. Survey')............................................................................ $50-90 i Administrative Support & Clerical .............................................................. $35-80 GPS/Robotic Survey Equipment......................................................NO CHARGE � CAD/Computer Usage.....................................................................NO CHARGE � Routine Office Supplies ...................................................................NO CHARGE • Routine Photo Copying Productions................................................NO CHARGE , Field Supplies/Survey Stakes & Equipment......................................NO CHARGE Mileage ...........................................................................................NO CHARGE � � 'No Separate charges will be made for GPS or robotic total stations on Bolton&Menk, • Inc. survey assignments; the costs of this equipment is included in the rates for Survey Technicians. � � Charges are based on hours spent at hourly rates in effect for the individuals performing the � work. The hourly rates for Principals and members of the staff vary according to skill and , experience. The rates shall apply for projects for the period through December 31, 2017. • These rates may be adjusted annually thereafter to account for changed labor costs, inflation ` or changed overhead conditions. � 4. In addition to the foregoing, CONSULTANT shall be reimbursed at cost for the following • Direct Expenses when incurred in the performance of the work. � � � Appendix—Page 6 � a � � � � a. CITY approved travel and subsistence. � � b. CITY approved outside (facilities not owned by CONSULTANT) computer • services. r c. CITY approved outside professional and technical services (ie, soil borings and � geotechnical reports). � d. Other costs for such additional items and services that the CITY may require the � CONSULTANT to provide to fulfill the terms of this Agreement. • 5. The CONSULTANT shall provide a monthly itemization of time spent performing general � engineering services for the CITY. � � SECTION IV - GENERAL � � A. STANDARD OF CARE � Professional services provided under this Agreement will be conducted in a manner consistent � with that level of care and skill ordinarily exercised by members of the Consultant's profession � currently practicing under similar conditions. No warranty, express or implied, is made. � B. CHANGE IN PROJECT SCOPE � � In the event the CITY changes or is required to change the scope of the project from that � described in Section I and/or the applicable addendum, and such changes require Additional � Services by the CONSULTANT, the CONSULTANT shall be entitled to additional . compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CITY of any Additional Services, prior to furnishing such additional services. The CITY may � request an estimate of additional cost from the CONSULTANT, and upon receipt of the � request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of • work. � C. LIMITATION OF LIABILITY � � CONSULTANT shall indemnify, defend, and hold harmless CITY and its officials, agents and • employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act � or omission by CONSULTANT'S employees, agents, or subconsultants. In no event shall � CITY be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive • damages. ` CITY shall indemnify, defend, and hold harmless CONSULTANT and its employees from any � loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of � litigation) arising from, or based in the whole, or in any part, on any negligent act or omission � by CITY'S employees, agents, or consultants. In no event shall CONSULTANT be liable to � CITY for consequential, incidental, indirect, special, or punitive damages. • Appendix—Page 7 � � � � � � � D. INSURANCE � • The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's • compensation coverage. � The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability � insurance coverage insuring CONSULTANT against claims for bodily injury, death or property � damage arising out of CONSULTANT'S general business activities (including automobile use). � The liability insurance policy shall provide coverage for each occurrence in the minimum amount of$1,000,000. � � The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional � Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by � this agreement, providing that such coverage is reasonably available at commercially affordable � premiums. For purposes of this agreement, "reasonably available" and "commercially • affordable" shall mean that more than half of the design professionals practicing in this state in • CONSULTANT'S discipline are able to obtain coverage. The professional liability insurance policy shall provide coverage for each occurrence in the amount of$1,000,000 and annual � aggregate of$1,000,000 on a claims-made basis. � • Upon request of CITY, CONSULTANT shall provide CITY with certificates of insurance, • showing evidence of required coverages. � E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST � • Where provided by the CONSULTANT as part of E�ibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since � the CONSULTANT has no control over the cost of labor, materials, competitive bidding � process, weather conditions and other factors affecting the cost of construction, all cost • estimates are opinions for general information of the CITY and the CONSULTANT does not • warrant or guarantee the accuracy of construction cost opinions or estimates. The CITY acknowledges that costs for project financing should be based upon contracted construction � costs with appropriate contingencies. � • F. CONSTRUCTION SERVICES � It is agreed that the CONSULTANT and its representatives shall not be responsible for the � means, methods, techniques, schedules or procedures of construction selected by the + contractor or the safety precautions or programs incident to the work of the contractor. � G. USE OF ELECTRONIC/DIGITAL DATA � � Because of the potential instability of electronic/digital data and susceptibility to unauthorized • changes, copies of documents that may be relied upon by CITY are limited to the printed � • Appendix—Page 8 � � � � � � copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for � electronic/digital data which is specifically identified as a project deliverable by this � AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all � electronic/digital data developed by the CONSULTANT as part of the PROJECT is • acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CITY shall be on an"AS IS" basis strictly for the � convenience of the CITY without any warranties of any kind. As such, the CITY is advised � and acknowledges that use of such information may require substantial modification and � independent verification by the CITY (or its designees). Provision of electronic/digital data, • whether required by this Agreement or provided as a convenience to the CITY, does not include any license of software or other systems necessary to read, use or reproduce the � information. It is the responsibility of the CITY to verify compatibility with its system and � long-term stability of inedia. CITY shall indemnify and hold harmless CONSULTANT and its • subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital � data provided under this AGREEMENT, unless such third party use and adaptation or � distribution is explicitly authorized by this AGREEMENT. • H. REUSE OF DOCUMENTS � � Drawings and Specifications and all other documents (including electronic versions of any � documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are • instruments of service in respect of the Project and CONSULTANT shall retain exclusive • ownership and property interest therein whether or not the Project is completed. The CONSULTANT shall be deemed the author of these documents and shall retain all common � law, statutory and other reserved rights including the copyright. CITY may make and retain � copies for information and reference in connection with the use and occupancy of the Project • by CITY and others; however, such documents are not intended or represented to be suitable • for reuse by CITY or others on extensions of the Project or on any other project. Any reuse by CITY or any other entity without written verification or adaptation by CONSULTANT for the � specific purpose intended will be at CITY'S sole risk and without liability or legal exposure to � CONSULTANT and CITY shall indemnify, defend and hold harmless CONSULTANT from all • claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle CONSULTANT to further � compensation at rates to be agreed upon by CITY and CONSULTANT. � ` I. CONFIDENTIALITY � CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other � than CONSULTANT'S employees and subconsultants any information obtained from CITY � not previously in the public domain or not otherwise previously known to or generated by • CONSULTANT. These provisions shall not apply to information in whatever form that comes • into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is � information for which the CONSULTANT is required to provide by law or authority with � � • Appendix—Page 9 � � � � � � proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of � any claim or legal action. � • J. PAYMENTS � If CITY fails to make any payrnent due CONSULTANT for services and expenses within thirty � days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent � (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on � any unpaid balance. In addition after giving seven days' written notice to CITY, � CONSULTANT may, without waiving any claim or right against the CITY and without incurring liability whatsoever to the CITY, suspend services and withhold project deliverables � due under this Agreement until CONSULTANT has been paid in full all amounts due for i services, expenses and charges. � K. TERMINATION � � This Agreement may be terminated by either party for any reason or for convenience by either � party upon seven (7) days written notice. � In the event of termination, the CITY shall be obligated to the CONSULTANT for payment of � amounts due and owing including payment for services performed or furnished to the date and � time of termination, computed in accordance with Section III of this Agreement. � L. CONTINGENT FEE � � The CONSULTANT warrants that it has not employed or retained any company or person, � other than a bona fide employee working solely for the CONSULTANT to solicit or secure this � Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, � contingent upon or resulting from award or making of this Agreement. � � M. NON-DISCRIMINATION � The provisions of any applicable law or ordinance relating to civil rights and discrimination � shall be considered part of this Agreement as if fully set forth herein. � � The CONSULTANT is an Equal Opportunity Employer and it is the policy of the • CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, � national origin, disability, age, sexual orientation, marital status, public assistance status or any � other characteristic protected by federal, state or local law. • CITY shall, through the City Attorney, direct CONSULTANT'S required response to any � request for release of information under the Data Practices Act and reimburse the � CONSULTANT, in addition to any other compensation, for CONSULTANT'S reasonable � costs and labor to comply with any such request for release of information. � • Appendix—Page 10 � � � � � � � N. CONTROLLING LAW � � This Agreement is to be governed by the law of the State of Minnesota. � O. DISPUTE RESOLUTION � � CITY and CONSULTANT agree to negotiate all disputes between them in good faith for a • period of 30 days from the date of notice of dispute prior to proceeding to formal dispute • resolution or exercising their rights under law. Any claims or disputes unresolved after good faith ne�otiations shall first be submitted to mediation utilizing the Minnesota District Court � Rule 114 Roster. Disputes not resolved by mediation shall then be submitted to arbitration in � accordance with provisions of the Construction Industry Arbitration Rules of the American � Arbitration Association. CONSULTANT and the CITY agree to require an eguivalent dispute resolution process governing all contractors, sub-contractors, suppliers, consultants, and � fabricators concerned with this project. � • P. SURVNAL � All obligations, representations and provisions made in or given in Section N of this � Agreement will survive the completion of all services of the CONSULTANT under this � Agreement or the termination of this Agreement for any reason. � Q. SEVERABILITY � � Any provision or part of the Agreement held to be void or unenforceable under any law or � regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and • binding upon CITY and CONSULTANT, who agree that the Agreement shall be reformed to • replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. � � � � � � � � � � � � � � • Appendix—Page 11 � � � � � � SECTION V - SIGNATURES � i THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, • conditions or obligation referring to the subject matter other than contained herein. This Agreement � may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. � � IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their � behalf: � CITY: CITY OF SCANDIA CONSULTANT: BOLTON & MENK, � INC. � � Mayor City Engineer � � � City Administrator Senior Principal Engineer � � � � � � � � , � � � � � � � � � S � ` � � • Appendix—Page 12 � �