7. state performance measurement
Staff Report
Date of Meeting: June 1, 2016
To: City Council
From: Neil Soltis, Administrator
Re: Auditor of State Performance Measurement program
Background: Participation in the Performance Measurement Program by a city or a county is
voluntary. Counties and cities that choose to participate in the standard measures program must
officially adopt and implement the ten minimum performance measures and system developed by
the Council on Local Results and Innovation (Council).
A county or city that elects to participate in the standard measures/performance measurement
program is eligible for a reimbursement of$0.14 per capita in local government aid, not to exce ed
$25,000. A participating entity is also exempt from levy limits under Minnesota statutes sections
275.70 to 275.74 for taxes payable in the following calendar year, if levy limits are in effect.
In order to receive the per capita reimbursement and levy limit exemption in 2016, counties and
cities must file a report with the Office of the State Auditor by July 1, 2016. This report will consist
of:
1) A resolution approved by the city council or county board declaring that:
A) The city/county has adopted and implemented the minimum 10 performance
measures from each applicable service category and the system developed by the
Council.
B) The city/county will report the results of the measures to its residents before the
end of the calendar year through publication, direct mailing, posting on the entity's
website, or through a public hearing at which the budget and levy will be discussed
and public input allowed.
2) A document showing the actual results of the performance measures adopted by the
city/county. For those entities certified for the program last year, please also include the
results of the measures in a PDF format attached to the same e-mail.
Issue: Should the City participate in the State’s performance measurement program?
Proposal Details: Attached is a copy of a sample resolution and the 29 standard measures that
have been identified for cities. In order to participate in the program the City would need to
commit to reporting on 10 of these measures. The city already has or could easily obtain
information on at least 10 of the measures. Due to the timing the City would not be able to
report on the qualitative measures that would be derived from citizen surveys.
Fiscal Impact: Depending on the measures selected the cost to report on the measures would
be minimal since that information is on record. The requirement to reporting to residents could
be accomplished via the fall newsletter. The City would receive approximately $550 annually for
participating.
Options:
1. Authorize preparation of a resolution for review at the June 23 meeting and
development of recommendations for measures that will be reported.
2. Take no action.
Recommendation: There is a value to track performance over time in order to get a better
sense of issues facing the community. While the standard measures may not be the best
measures of the City’s performance, there is a value to reporting to the public on the standard
measures and the changes over time to provide a big picture view of the City.