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8. reallocate funds for data security improvements Staff Report Date of Meeting: June 1, 2016 To: City Council From: Neil Soltis, Administrator Re: Budget reallocation for data security improvements Background: The report from the League of Minnesota City Insurance Trust recommended moving the City Hall router to a more secure location. Currently the router and other digital communication equipment is located in the mechanical room which is accessible to the public and which contain the water softener for the community building. Computer Integration Technologies has reviewed the location and has provided a cost estimate of $5,995 to install a rack and move the voice and data connections into the storage room adjacent to the Council Chambers. The 2016 Council budget included $8,000 for the cost of providing an audio system for the Council Chambers. At the April Council meeting, the Council elected not to proceed with the purchase and installation of the audio system. Issue: Should the funds budgeted for the audio system be reallocated for the relocation of the router and digital communication equipment? Proposal Details: The relocation of the equipment is the only recommendation from the League Insurance Trust that is not policy related and will require an outlay of funds. The proposal that was obtains can be utilized as the basis for a 2017 budget request; however, reallocating the funds will allow for the correction to be done on a more timely basis. Fiscal Impact: There would be an outlay of funds; however, the expenditure would be within the total general fund expenditures budget for 2016. Options: 1. Recommend that a resolution approve the budget reallocation be prepared for discussion at the June 23, 2016 Council meeting 2. Take no action at this time. Recommendation: Given the general data security concerns raised by the Insurance Trust, this improvement will show a good faith effort to address their recommendations.