12.05.2022 PRC Minutes City of Scandia Parks and Recreation Committee Monday, December 5,2022
A meeting of the Scandia Parks & Recreation Committee was held on the above date at the Community Center
and via Zoom. Attended by Terry Gorham (Chair), Greg Zauner(Vice-Chair),Tom Hinz, Dustin Hegland, Kimberly
Johnson, Patti Ray (Council Representative), Emily Herold (MSA), Chris Janson (MSA via Zoom), Charles Fischer
(Public Works Director) and Brenda "Bee" Stignani (Office Assistant). Gorham called the meeting to order at
7:00 p.m., a quorum was present.
PUBLIC FORUM
None
APPROVAL OF AGENDA
Motion to approve the agenda by Zauner,seconded by Hegland. Motion carried unanimously.
APPROVAL OF MINUTES
Gorham called for any additions or corrections to the November 7, 2022 minutes. No additions or corrections
were submitted. The minutes stand approved.
REPORTS
Chair Report
Gorham provided a written report regarding the November 22, 2023 Special City Council Meeting, in relation to
the park capital improvement plan.
Public Works Report
Fischer provided a written report. Fischer responded to questions that he is working with a potential vendor to
provide different signs in Wind in the Pines Park, that some of the vandalized signs were restored, and MnDOT
has removed some of the debris in their Right of Way in Lilleskogen Park, but the dead tree remains. Fischer
continues to communicate with MnDOT, but the city cannot act in MnDOT's ROW.
OLD BUSINESS
Playground Updates
Dedication Coordinator: Ray reported Heather Benson has stepped forward to coordinate this event.
Donation update: Ray has a meeting scheduled with the Scandia Marine Lions club to consider options for
receiving donations from Martin Marietta for the playground. PW waiting for more communication from Martin
Marietta regarding in material donations. Gorham still intends to contact Wal-Mart &Target.
MSA Update
Emily Harold and Christopher Janson presented the draft prepared by MSA at the conclusion of Phase 4 of their
proposal. MSA conducted 10 stockholder interviews in addition to the community survey and open house event.
Harold highlighted points of their developing proposal and asked for feedback and clarification — discussion
included: Gateway Trail project in 2023 MN legislator's session but with a financing gap, bike trails on city rural
roads requiring ROW agreements with landowners before creating bicycle friendly shoulders, a notable lack of
requests for organized sport leagues to utilize existing facilities,the emphasis on the Village Center development
and connections with the future Scandia Heritage Alliance Water Tower Barn project, the strong pickleball
contingent, and options for recommendations in working with Washington County and MnDOT for safe crossing
signage or upgrades. Cammilleri requested consideration of the approved Park Plan to be proposed as a chapter
amendment to the City's current Comprehensive Plan. Gorham provided Harold with written comments which
guided some of the open discussion. PRC members added feedback, including suggestions to utilize T-Ball or
Hay Lake flat areas for universal playing fields (soccer?) and adding easily accessible water to patrons of the
playground and courts at the Community Center Park and requesting specific recommendations for funding
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Scandia Parks and Recreation Committee
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sources to pursue in order to build community credibility by following through on resident's input in the face of
funding challenges from only tax levies and subdivision park fees. Harold concluded by requested coordinating
of a joint PRC and Council meeting in early January. MSA will update this draft based on PRCs discussion and
complete the tables in Chapter 5: Recommendations by filling in the Priorities,Timeframes, and Cost Estimates.
Lilleskogen Park Dinner Event
Johnson presented a written report. Discussion concluded Johnson will continue to gather information about
organizing a park fundraiser of some variety, but moving away from the initial concept of a dinner in Lilleskogen.
Vinterfest Planning
Zauner requested staff to confirm with Bolton-Menk their sponsorship of the Vinterfest Snow Sculpture contest.
All in attendance voted on the 28 completed button entries. 1st place winner—Greta Langreck, 2nd place winner
— Riley Schuldt and 3rd place winner— Payton Pearson. Suggested a press release for the winners to the local
newspapers. Zauner reported the Minnesotan Cup will be on Saturday only, staff confirmed Roberts needs to
submit a Special Event Permit application for Council to consider at the December 20t" meeting. Zauner has
contacted Eric, in the graphics department of the Osceola Sun for a background template to use for Vinterfest
posters.
Park Ambassadors'Reports
Nothing to report by any committee member.
PRC Operational Calendar
Nothing to address.
NEW BUSINESS
Outings Coordinator
Johnson tabled the discussion for a future meeting in the interest of time.
Lilleskogen's Children's Story Path Coordinator
Ray passed to staff material to laminate the stories submitted and instructions of where the project is currently.
Scandia Elementary School staff are supportive and classes regularly prepare projects for display in the story
boards.
AGENDA FOR NEXT MEETING
The proposed agenda for the Thursday,January 5, 2023 meeting:
1. MSA Follow Up
2. Outings Coordinator—remain in new business
3. Park Dedication Coordinator& Donations
4. Dinner in the Park
5. Vinterfest Planning
6. Ambassadors Update
7. Operational Calendar
ADJOURNMENT
Motion to adjourn the meeting by Zauner,seconded by Hegland. Motion carried unanimously.
The meeting adjourned at 9:10 p.m.
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Scandia Parks and Recreation Committee
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Respectfully submitted,
Brenda 'Bee"Stignani, Office Assistant/Parks and Recreation Coordinator