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5. Purchase of Video Conferencing BarsDate of Meeting: February 1, 2023 For: Honorable Mayor and Council From: Colleen Firkus, Treasurer Subject: Equipment for small meetings While preparing for a Microsoft TEAMS meeting between the Sister City Committee and the Mellrud, Sweden counterpart, Anne discovered the Council Chambers is not set up to run a TEAMS meeting through our big AV system. Our technical advisor from EMI suggested adding a Video Conferencing Bar mounted to the top of the big screen TV. This has a camera and a microphone and is appropriate for streaming meetings of small groups within 20 feet of the TV. It simplifies the technical aspects of running a small meeting. Attached is a quote for the cost of two view bars and installation. The quote is for two view bars as the Council may want to consider adding it to the other large TV for small meetings in the hall. Costs would be covered by the Cable TV fund which has a cash balance of $9, 272. The 2023 budget expects Revenue of $20,500 and Expenditures of $9,100. I recommend making this purchase as running the big AV system for small meetings has been a barrier for staff supporting those meetings. 4719 42nd AVE N Robbinsdale, MN 55422 www.EMIAudio.com 612-789-2496 Phone 612-789-2873 Fax CITY OF SCANDIA 14727 209 ST N. Scandia, MN 55073 Salesman: Jeff Geisler Jeff@EMIAudio.com Customer#: 2"11 Phone 651-433-2274 Status: Quote Quote #: g13938 Quote To: Tue 1/2412023 9:OOAM Operator: JEFF GEISLER Terms: On Account This quote will add Bose Video Conferencing Bars (VB-1 s) to your existing TVs They can be mounted on the TV on a cartor on the wall mount. The limitations are that the camera and microphone system work best within 20' of the TV One Computer needs to be the host of the meeting That computer will select the VB-1 as the microphone, camera and speaker. A single USB cable (.included) will need to be connected betwee Qty I Items 2 BOSE V61 MOUNTING BRACKET 2 BOSE VB-1 VIDEO BAR 2 HOSA 5FT 1/8" TO 1/8" AUX CABLE 1 LABOR EMI AUDIO Begin at: Tue 1/24/2023 9:00:OOAM Quote Quote valid for 7 days Quote valid for 7 days Price $258 00 $2,398 00 $9.98 $1,200.00 I Sales: 1 $3,865.98 Subtotal: $3,865.98 Total: 1 $3,865.98 Paid: $0.00 Signature: CITY OF SCANDIA Project Total: $3,865.98 Store Hours: 10-5pm Mon -Sat Modification #1 Pnnted On Tue 1/2412023 3,45:01 PM Software by Point -of -Rental Software www.point-of-rental corn Contract-Paranns.rpt (4)