06.i Staff report - Park User Permit approval
Staff Report
Date of Meeting: February 21, 2023
To: Scandia City Council
From: Brenda Eklund, City Clerk
Re: Park User Permit for Scandia Athletic Association for June 23-25, 2023
Background: Dan Lindgren, on behalf of the Scandia Athletic Association, has applied for a Park
User Permit to conduct a Fastpitch Softball Tournament at the Wayne Erickson Lighted Ballfield
on June 23-25, 2023.
Proposal Details: Because the event is expected to draw over 100 people, Council approval of
the park user permit is required. The application states that up to 200 players and spectators
are expected over the course of the weekend. The tournament begins on Friday, June 23rd at
5pm, with set up beginning at noon, and plans to run until midnight. Games begin at 8am on
Saturday, June 24th and run until midnight. Sunday, June 25th games begin at 8am and conclude
no later than 9pm. This tournament has been held every year since 2018 with no complaints or
incidences reported.
The organizer proposes that local business Meisters Bar & Grill will run the concessions stand as
they did last year. If the business plans to sell beer, a temporary off-premises liquor license will
need to be approved by the City Council prior to the event.
Staff recommends that the following conditions be attached to approval of the park user
permit:
• The event shall be held as described in the application.
• Event organizers shall request any utility locates that may be required for the location of
any tents, stakes, or signs.
• Event signage must be placed out of the road right-of-ways and be removed at the end
of the event.
• Event organizers shall provide trash containers and remove and properly dispose of all
waste during the event.
Options:
1) Approve the Park User Permit with the recommended conditions.
2) Amend the conditions and then approve the permit.
3) Do not approve the Park User Permit.
Recommendation: Option 1.