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06.j Consent - PW Purchase of new Parks Mower Purchase Consent Date of Meeting: 2/21/2023 For: Honorable Mayor and Council From: Charles Fischer – Director of Public Works Subject: PW/Parks Mower and Snow Removal Attachment Purchase Action Requested: Consent the purchase of a new PW/Parks mower with snowblower and sweeper listed in the 2023 Equipment CIP: budgeted for $65,000. Background: Public Works utilizes an out front 72” mower for year-round use. The current piece of equipment is seasonally converted Spring and Fall. Summer Use • Mowing • Mulching leaves • Sweeping road intersections Winter Use • Skate rink prep – sweeping out debris before base flooding • Sweeping snow off the ice rink after ice establishment • Sweeping sidewalks • Snow blowing the ice rink after 2” or more of snow accumulation • Snow blowing sidewalks The current machine is a 2017 model and has reached its seven-year life cycle for replacement (the unit was operational in the year 2017). The current machine from the time of purchase has required expensive maintenance due to the early generation of diesel exhaust particulate filtering system available at the time of manufacturing. Extensive repair expenses have been paid sending the machine to the dealer for repairs to the emissions failures. Recently Public Works sent the mower deck in for a repair estimate, after a gear box failure, and the cost to repair and continue the use of the mower deck is more than $3,700. If the City were to decide to keep this machine the mower deck repair along with other repairs (electrical, new tires, and new brushes for the sweeper) will total over $6,000. The Public Works/Parks General Budget are unable to support the required repairs. The ability to order the equipment immediately following consent or approval will allow the new equipment to be delivered before the growing season. If the purchase consent or approval is delayed Public Works will be required to rent mowing equipment until a new unit arrives or repair the existing machine that the General Fund is unable to support. Recommendation: Public Works recommends consenting the purchase of the John Deere 1575 with a 72” mowing deck, sweeper and snowblower at a total cost of $63,018.78 and the current machine and attachments to be auctioned through an authorized government auction or traded with purchase, whichever deemed to bring higher value. Quote Comparison: John Deere 1575 Cost of Tractor: $42,284.61 Cost of Mowing Deck: $4,934.93 Cost of Sweeper: $5,824.69 Cost of Snow Blower: $9,974.55 Total: $63,018.78 Toro 3310 Cost of Tractor: $46,877.00 Cost of Mowing Deck: $4,008.78 Cost of Sweeper: $8,219.00 Cost of Snow Blower: $9,645.00 Total: $68,749.78 Consent To Purchase: Public Works requests consent to purchase the John Deere 1575 with attachments and auction or trade existing equipment. Attachments: John Deere 1575 – Midwest Machinery Quote and Toro 3310 – MTI Quote Picture of Current mower w/snowblower attached: Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address (no PO box) Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Kevin Carver Midwest Machinery Co. 13824 Lake Drive Columbus,MN 55025 Tel: 651-464-5776 Fax: 651-464-1592 Email:kcarver@mmcjd.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract Date:06 February 2023 Offer Expires: 28 February 2023 Confidential Quote Id: 28176582 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 651-464-5776 sales@mmcjd.com Prepared For: CITY OF SCANDIA Proposal For: Delivering Dealer: Kevin Carver Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 sales@mmcjd.com Quote Prepared By: Kevin Carver kcarver@mmcjd.com ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 651-464-5776 sales@mmcjd.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: CITY OF SCANDIA 14727 209TH ST NSCANDIA, MN 55073Business: 651-433-2274 Delivering Dealer: Midwest Machinery Co.Kevin Carver13824 Lake DriveColumbus, MN 55025 Phone: 651-464-5776kcarver@mmcjd.com Quote ID:28176582 06 February 2023 06 February 2023 Created On: Last Modified On: Expiration Date:28 February 2023 Equipment Summary Selling Price Qty Extended JOHN DEERE 1575 TerrainCut™ with ComfortCab Commercial Front Mower (Less Mower Deck) $ 41,959.61 X 1 =$ 41,959.61 2024 Turf Team Commercial Mowing Package: Service Special Performed Nov 1st 2023 - March 15th 2024 $ 325.00 X 1 =$ 325.00 Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: February 5, 2023 Sub Total $ 42,284.61 JOHN DEERE 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck $ 4,934.93 X 1 =$ 4,934.93 Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: February 5, 2023 Equipment Total $ 47,219.54 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 47,219.54 Trade In SubTotal $ 47,219.54 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 651-464-5776 sales@mmcjd.com Confidential Salesperson : X ______________Accepted By : X ______________ Est. Service Agreement Tax $ 0.00 Total $ 47,219.54 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 47,219.54 Quote Id: 28176582 Customer Name:CITY OF SCANDIA Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 651-464-5776 sales@mmcjd.com JOHN DEERE 1575 TerrainCut™ with ComfortCab Commercial Front Mower Hours: Stock Number: Contract:Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date:February 5, 2023 Selling Price * $ 41,959.61 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 2449TC 1575 TerrainCut™ with ComfortCab Commercial Front Mower (Less Mower Deck) 1 $ 50,749.00 23.00 $ 11,672.27 $ 39,076.73 $ 39,076.73 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Dealer Attachments/Non-Contract/Open Market UC13263 Quik-Tatch Weight, 42 lb (19 kg) 6 $ 77.52 23.00 $ 17.83 $ 358.14 $ 358.14 TCB10303 Rear Weight Mounting Kit 1 $ 160.66 23.00 $ 36.95 $ 123.71 $ 123.71 AR87167 Engine Coolant Heater (110 V) 1 $ 100.41 23.00 $ 23.09 $ 77.32 $ 77.32 BUC10893 Drive Tire Fender Kit 1 $ 227.91 23.00 $ 52.42 $ 175.49 $ 175.49 BTC10685 Slow Moving Vehicle (SMV) Kit 1 $ 123.59 23.00 $ 28.43 $ 95.16 $ 95.16 TCU38442 Bracket, Right-Hand Front Tie Down 1 $ 110.81 23.00 $ 25.49 $ 85.32 $ 85.32 TCU38441 Bracket, Left-Hand Front Tie Down 1 $ 106.55 23.00 $ 24.51 $ 82.04 $ 82.04 BTC10531 Hydraulic Weight Transfer Kit 1 $ 445.11 23.00 $ 102.38 $ 342.73 $ 342.73 SWJHD16 30 Stereo with AM/FM, Weatherband, SIRIUS Satellite and iPod Ready 1 $ 322.54 23.00 $ 74.18 $ 248.36 $ 248.36 BTC10677 Radio Mount Kit (Cab Only)1 $ 173.03 23.00 $ 39.80 $ 133.23 $ 133.23 LVB24852 Beacon Light Kit (Cab Only)1 $ 339.90 23.00 $ 78.18 $ 261.72 $ 261.72 TCU35319 Tire - TIRE, 18X8.5-10 6PLY MULTI TRAC RS 1 $ 195.35 0.00 $ 0.00 $ 195.35 $ 195.35 Quote Id: 28176582 Customer Name:CITY OF SCANDIA Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 651-464-5776 sales@mmcjd.com TCA51181 Rim And Wheel Center - WHEEL RIM ASSEMBLY 7X10 1 $ 147.76 0.00 $ 0.00 $ 147.76 $ 147.76 TCU38617 Tire - TIRE,23X10.50-12 4PR TURF MULTI 1 $ 208.45 0.00 $ 0.00 $ 208.45 $ 208.45 AM123673 Wheel - WHEEL, WELDED 12 X 8.5 1 $ 214.47 0.00 $ 0.00 $ 214.47 $ 214.47 M806419 Oil Filter - OIL FILTER, SERVICE OIL FILTER 1 $ 10.41 0.00 $ 0.00 $ 10.41 $ 10.41 M131802 Filter Element - ELEMENT, AIR CLEANER PRIMARY 1 $ 27.68 0.00 $ 0.00 $ 27.68 $ 27.68 M131803 Filter Element - ELEMENT, AIR CLEANER 1 $ 29.53 0.00 $ 0.00 $ 29.53 $ 29.53 MIU80312 7 Fuel Filter - FUEL FILTER 1 $ 35.57 0.00 $ 0.00 $ 35.57 $ 35.57 TCU15882 Blade - BLADE, BLADE, 72" COMMERCIAL HIGH L 1 $ 30.44 0.00 $ 0.00 $ 30.44 $ 30.44 Dealer Attachments Total $ 3,475.29 $ 592.41 $ 2,882.88 $ 2,882.88 Value Added Services 2024 Turf Team Commercial Mowing Package: Service Special Performed Nov 1st 2023 - March 15th 2024 1 $ 325.00 $ 325.00 $ 325.00 Value Added Services Total $ 325.00 $ 325.00 $ 325.00 Total Selling Price $ 54,224.29 $ 12,264.68 $ 41,959.61 $ 42,284.61 JOHN DEERE 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck Equipment Notes: Hours: Stock Number: Contract:Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date:February 5, 2023 Selling Price * $ 4,934.93 * Price per item - includes Fees and Non-contract items Quote Id: 28176582 Customer Name:CITY OF SCANDIA Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Midwest Machinery Co. 13824 Lake Drive Columbus, MN 55025 651-464-5776 sales@mmcjd.com Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 034NTC 72 In. 7-Iron PRO Commercial Side Discharge Mower Deck 1 $ 6,409.00 23.00 $ 1,474.07 $ 4,934.93 $ 4,934.93 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 6,409.00 $ 1,474.07 $ 4,934.93 $ 4,934.93 Date:25 October 2022 Offer Expires:31 October 2022 Confidential 27678710Quote Id: Prepared For: CITY OF SCANDIA Prepared By:Kevin Carver Midwest Machinery Co. 13824 Lake Drive Columbus,MN 55025 Tel: 651-464-5776 Fax: 651-464-1592 Email:kcarver@mmcjd.com Salesperson : X ______________Accepted By : X ______________ Confidential Quote Summary Prepared For: CITY OF SCANDIA14727 209TH ST NSCANDIA, MN 55073Business: 651-433-2274a.hawkinson@ci.scandia.mn.us Prepared By: Kevin CarverMidwest Machinery Co.13824 Lake DriveColumbus, MN 55025Phone: 651-464-5776kcarver@mmcjd.com Quote Id:27678710 25 October 2022 25 October 2022 Created On: Last Modified On: Expiration Date:31 October 2022 Equipment Summary Selling Price Qty Extended PRONOVOST 52" SNOWBLOWER - 56207 $ 9,974.55 X 1 =$ 9,974.55 MB BROOM FOR A 1500 SERIES - MB-07590 $ 5,824.69 X 1 =$ 5,824.69 Equipment Total $ 15,799.24 Quote Summary Equipment Total $ 15,799.24 SubTotal $ 15,799.24 Total $ 15,799.24 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 15,799.24 Selling Equipment Quote Id: 27678710 Customer:CITY OF SCANDIA Confidential PRONOVOST 52" SNOWBLOWER - 56207 Hours:0 Stock Number:274664 Selling Price $ 9,974.55 Code Description Qty Unit Extended ---PRONOVOST 52" SNOWBLOWER 1 $ 10,751.00 $ 10,751.00 Other Charges Setup 1 $ 450.00 $ 450.00 Other Charges Total $ 450.00 Suggested Price $ 11,201.00 Customer Discounts Customer Discounts Total $ -1,226.45 $ -1,226.45 Total Selling Price $ 9,974.55 MB BROOM FOR A 1500 SERIES - MB-07590 Hours:0 Stock Number:542730 Selling Price $ 5,824.69 Code Description Qty Unit Extended ---MB BROOM FOR A 1500 SERIES 1 $ 5,815.00 $ 5,815.00 Other Charges Setup 1 $ 450.00 $ 450.00 Other Charges Total $ 450.00 Suggested Price $ 6,265.00 Customer Discounts Customer Discounts Total $ -440.31 $ -440.31 Total Selling Price $ 5,824.69 City of Scandia Quote Expiration Date:12/3/2022 Charles Fischer 651-433-5223 Qty Model Number Description Quote Price Each Quote Price Extended 1 31903 Groundsmaster 3310 4WD $37,922.82 $37,922.82 1 31972 72 Inch Side Discharge Deck $3,941.34 $3,941.34 3 110-0621-03 Medium Sail Blade (24.5 Inch)$22.48 $67.44 1 31993 LED Light Kit - CAB $681.72 $681.72 1 31966 Auxillary Hydraulic Kit $826.02 $826.02 1 31994 Accessory Control POD $369.72 $369.72 1 139-2339 SMV Kit $85.28 $85.28 1 31999 Hose Kit $665.34 $665.34 1 31991 Road Light Kit (ROPS/CAB)$1,567.80 $1,567.80 1 31996 Beacon Kit - CAB/ROPS $329.94 $329.94 1 137-2590 Front Tire And Rim Assembly $213.40 $213.40 1 137-2592 Rear Tire And Rim Assembly $144.25 $144.25 1 114-4096 Weight Kit (42 Lbs)$104.36 $104.36 Allied products 1 qh-3300 Quick hitch $3,195.00 $3,195.00 1 RAB-QH- 3300 60"60" Hydraulic broom $8,219.00 $8,219.00 1 SBLR-QH 3300-53 53" Snowblower $9,645.00 $9,645.00 1 WTK 3300 Weight kit $1,129.00 $1,129.00 Subtotal $69,107.43 Sales Tax 7.375%exempt Total $69,107.43 Quote is valid for 30 days; pending product availability Net 30 Terms with qualified credit New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery and set-up at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank Mandi Prinsen Commercial Sales Rep Inside Sales Representative 612-877-0837 763-592-5641 I commit to the purchase as detailed on quote above. I reserve the right to opt out of intended purchase at any time prior to scheduled delivery. I understand that the quoted pricing above is not guaranteed and that I will be provided a new proposal when product becomes available. Name: Signature: Date: MTI Distributing Equipment Quote November 3, 2022 MTI Distributing, Inc. • 4830 Azelia Ave N • Brooklyn Center, MN MN State Contract 206789 Quote validity: As a result of supply chain disruptions effecting availability and pricing, the pricing above cannot be guaranteed. Should you commit to a non-binding purchase commitment, a firm quote including finance rates will be provided when product becomes available. Omit Omit $68,749.78