09.d PW - Staff Report
Staff Report
Date of Meeting: 2/21/2023
For: Honorable Mayor and Council
From: Charles Fischer – Director of Public Works
Subject: PW - Staff Report
Roads/ROW
Snow events in the last month dramatically reduced from the previous month. Smaller less frequent
events allowed Public Works staff to work on other projects.
The snowflake decorations have been removed and the American Flags will be re-installed in May prior
to Memorial Day.
Parks
Public Works assisted with the cleanup of the Community Center grounds following the Vinterfest
event. Carpet from the tent and the runners are yet to be removed from the site after they thaw out
and dry.
The hockey and pleasure rink officially closed February 11th. Due to the extended period of warm
weather between February 11th through February 15th. The warm weather with full sun melted the
north end of the hockey rink down to the concrete creating unsafe skating conditions.
Sewer
The inoperable valve previously reported in the A/E system has been replaced and accurate flow rates
to the drain field are now able to be recorded. So far, even with the warm weather and rain, we have
not experienced any major flooding into the septic tanks. With the slow snow melt and reduced snow
pack, conditions are looking favorable to not experience major issues. True Spring rains and snow melt
are still yet to happen and we will be monitoring conditions closely.
The County Septic Permits for the A/E and Uptown systems have been submitted to Washington
County and will provide permitting for the systems through March of 2024.
Equipment:
Due to the break in snow events Public Works staff have been able to make minor repairs to plow
equipment and to fully service all of the trucks. Factory springs on the pickup trucks have been
upgraded to heavier duty springs able to handle the additional weight of the snow plows. This was an
oversight at the time of the original truck purchases in 2018 and 2020. The new springs will extend the
life of the front suspension components reducing potential down time at critical times during snow
events.
Since adoption of the 2023 Budget, Public Works has been working with vendors to complete the
equipment CIP purchases. This year the 2017 Kubota Mower and 2011 Mack Tandem Plow truck are
scheduled for replacement. Recommended purchases are based on replacing existing equipment
inventory, best durability, and longevity before potential major or minor repairs. Ordering the
equipment soon is critical to delivery times before the end of the year. Depending on equipment
availability by the time the order is placed may push delivery of the complete Tandem Truck with plow
equipment to 2024.
Street Lights:
The street light repairs south of Olinda Trail have been rescheduled with the completion of cleaning
out the windrows through the Village Center. Waiting for the windrows to be cleared will reduce labor
time by the contractor to make repairs.
Buildings
Along with completing required equipment repairs, during the break in snow events, Public Works staff
have been reorganizing the Public Works garage and inventory creating more usable space in the
garage and storage areas. Public Works will be addressing surplus equipment at the next Council
meeting for approval to auction parts and supplies no longer matching existing equipment, replaced
equipment, or no longer usable based on application standards. Further information will accompany a
list presented to Council for surplus sale approval.