B. Spreadsheet Review of Sample ContractsReview of Waste & Recycling Contracts 2/15/2023
Topic/Issue Afton (draft) (Highland) Bayport (Tennis)
Stillwater (Waste
Management) Scandia (Expired/ SRC)
Services MSW, recycling & yard waste MSW, recycling & yard waste,
residential only
MSW, recycling & yard waste,
residential only
Residential recycling only
Term of Agreement 1/1/22 through 6/30/26 (4.5
yrs.)
1/1/21 through 12/31/23 (3
yrs.)
7/1/16 to 6/30/21, extended
through 6/30/26 (5 yrs.)
Annual
MSW Days of Collection/ Routes 2 days/ routes specified for
residential; commercial
between hauler and customer
Contractor furnishes city with
route map
Contractor furnishes city with
route map; all collections on
same day
2 days/routes specified by city
Hours of Collection 6:00 a.m. to 8:00 p.m.,
exceptions may be approved
by city
7:00 a.m. to 8:00 p.m.; may
postpone for severe weather
7:00 a.m. to 7:00 p.m.; may
postpone for severe weather
6:00 a.m. to 5:00 p.m.
Missed Collections by 4:00 p.m. next business
day
next business day 24 hours by 4:00 p.m. next business
day
Spills or Leaks if not cleaned up immediately
city may bill
if not cleaned up immediately
city may bill
Carts and Dumpsters contractor provides, no
charge
contractor provides contractor provides contractor provides, no
charge
Walk-up/Valet Service / Extra Assistance 3 options (section 3.11) must offer accommodations
with aged or physically
impaired instead of curbside
(6.5)
must offer accommodations
with aged or physically
impaired instead of curbside
(6.5)
Page 1 of 5
Review of Waste & Recycling Contracts 2/15/2023
Topic/Issue Afton (draft) (Highland) Bayport (Tennis)
Stillwater (Waste
Management) Scandia (Expired/ SRC)
City property served at no cost locations & size of containers
specified (section 3.12)
Specified locations (15.1) Street cans, park barrels,
specified city owned facilities;
includes demolition roll-offs
at public works 2x/yr. (15.1)
recycling at city buildings at
no charge
Annual clean-up No fee to pick up bags on
roadside for annual cleanup
1 city-wide clean-up day,
charges billed to city
Holiday trees picked up at no
charge first two weeks of
January
Special Community Events 1 large dumpster at no
charge, 3 events (more if
negotiated)
Lumberjack Days and 4th of
July events at no charge;
natural disasters at
negotiated price
Insurance $1 m/ $2m, $5m umbrella $2m / $4m (specifies gen.
liability, workers comp &
auto, Sec. 22)
$2m/ $2m (specifies gen.
liability, workers comp & auto
(Sec.22)
$1 m/ $2m
Performance Bond $10k $50k $300k $3k + $50k (Article 9)
Equipment and Personnel labor and equipment
responsibility of hauler;
compliance with weight
restrictions, performance
standards for personnel (5.4)
equipment & personnel
requirements (sec. 16 & 17)
includes background checks
equipment & personnel
requirements (sec. 16 & 17)
includes background checks
labor and equipment
responsibility of hauler;
compliance with weight
restrictions, performance
standards for personnel (5.4)
Page 2 of 5
Review of Waste & Recycling Contracts 2/15/2023
Topic/Issue Afton (draft) (Highland) Bayport (Tennis)
Stillwater (Waste
Management) Scandia (Expired/ SRC)
MSW (Trash) Collection All premises must be served;
report to city all premises that
refuse or discontinue service;
notice to premises and city if
items are refused
City agrees to make
mandatory plus other
regulations/requirements by
ordinance; reports premises
that discontinue to city
City agrees to make
mandatory plus other
regulations/requirements by
ordinance; reports premises
that discontinue to city
MSW Containers (Res)three sizes: 90, 65 and 30
gallons
3 size options, S/M/L; may
change size quarterly
3 size options, S/M/L; may
change size at intervals of two
billing quarters
Extra/ Overflow Bags Extra cost to customer Extra cost to customer Extra cost to customer
Recyclables Collection- Frequency Weekly collection Weekly collection, same day
as MSW
Every other week, same day
as MSW
Every other week
Recyclables to be Collected Single sort, minimum
Washington County List
Single sort, minimum
Washington County List
Single sort, minimum
Washington County List
Single Sort, city list +
minimum county list
Recycling Carts/Quantity Additional carts/ pickup of
bundled materials next to cart
at no extra charge
65 gal, resident chooses
number and size of carts
Resident may choose number
and size of carts
65 or 96 gal carts; extra 65 gal
cart at no charge, pickup of
bundled materials next to cart
at no extra charge
Recycling Education Two education/ outreach
actions per year
Annual brochure to residents Annual brochure; link to
website with recycling
calendar
Two education/ outreach
actions per year
Yard Waste Collection Separate subscription service
from April through
November; weekly
Optional seasonal yard waste
cart rental or one-time
pickup option
Optional 96 gal cart for
$2/month or one-time user
fee of $48
Page 3 of 5
Review of Waste & Recycling Contracts 2/15/2023
Topic/Issue Afton (draft) (Highland) Bayport (Tennis)
Stillwater (Waste
Management) Scandia (Expired/ SRC)
Carts supplied or premise
supply own containers (not
plastic bags)
Problem Materials Collection Bulky waste and consumer
electronics at request; collect
and process problem
materials from illegal
dumping
Curb side pickup for
appliance, consumer
electronics and bulk items;
extra charge per fee schedule
Curb side pickup for
appliance, consumer
electronics and bulk items;
$15, quantity limits
Source Separated Organics Collection Make available to commercial
customers; separate
negotiation may contract with
others
Billing Contractor collects all
charges; may offer other
services excluded from
agreement
Contractor does billings,
compensated by city. City
pays contractor for
delinquent charges. City
annually assesses unpaid
charges (Sec 4.3)
Contractor does billings,
compensated by city. Detailed
procedure for city to assess
unpaid charges (see p. 2 of
amendment)
Vacation Credits Must offer 1 week credit up
to 6 times per year
If absent 90 days or more
(Sec. 8.6)
If absent 90 days or more
(Sec. 8.6)
Cancellations refund unearned fees; no fees
to remove bins (except for
non-payment)
Prices Collection prices fixed
through term of agreement;
annual adjustment for tip fees
and problem materials
4% annual adjustments plus
8% of tip fee increases
Fee schedule- see
amendment. Based on 3 cart
sizes + "Senior Cart"
Page 4 of 5
Review of Waste & Recycling Contracts 2/15/2023
Topic/Issue Afton (draft) (Highland) Bayport (Tennis)
Stillwater (Waste
Management) Scandia (Expired/ SRC)
Customer Service Phone answered by live
person during business hours
(M-F, 8-4:30)
Office hours to accept calls (M-
F, 8-4:30)
Office hours to accept calls (M-
F, 8-4:30)
Phone answered by live
person during business hours
(M-F, 7-5, Sat 8-Noon)
Notify city monthly of all
customer complaints
Notify city monthly of all
customer complaints
Notify city monthly of all
customer complaints
Notify city monthly of all
customer complaints
Liquidated Damages Liquidated damage/payments
to city for failure to perform
(15.2)
Liquidated damage/payments
to city for failure to perform
(15.2)
Fee Schedule None provided in draft
contract
Appendix A See amendment for detailed
schedule. Allows adjustments
for tipping fee change. 2.5%
yearly increases.
City paid $2,320.50/mo,
$27,846 yr; residents billed
$10.00/mo (recycling only)
Page 5 of 5