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B. Spreadsheet Review of Sample ContractsReview of Waste & Recycling Contracts 2/15/2023 Topic/Issue Afton (draft) (Highland) Bayport (Tennis) Stillwater (Waste Management) Scandia (Expired/ SRC) Services MSW, recycling & yard waste MSW, recycling & yard waste, residential only MSW, recycling & yard waste, residential only Residential recycling only Term of Agreement 1/1/22 through 6/30/26 (4.5 yrs.) 1/1/21 through 12/31/23 (3 yrs.) 7/1/16 to 6/30/21, extended through 6/30/26 (5 yrs.) Annual MSW Days of Collection/ Routes 2 days/ routes specified for residential; commercial between hauler and customer Contractor furnishes city with route map Contractor furnishes city with route map; all collections on same day 2 days/routes specified by city Hours of Collection 6:00 a.m. to 8:00 p.m., exceptions may be approved by city 7:00 a.m. to 8:00 p.m.; may postpone for severe weather 7:00 a.m. to 7:00 p.m.; may postpone for severe weather 6:00 a.m. to 5:00 p.m. Missed Collections by 4:00 p.m. next business day next business day 24 hours by 4:00 p.m. next business day Spills or Leaks if not cleaned up immediately city may bill if not cleaned up immediately city may bill Carts and Dumpsters contractor provides, no charge contractor provides contractor provides contractor provides, no charge Walk-up/Valet Service / Extra Assistance 3 options (section 3.11) must offer accommodations with aged or physically impaired instead of curbside (6.5) must offer accommodations with aged or physically impaired instead of curbside (6.5) Page 1 of 5 Review of Waste & Recycling Contracts 2/15/2023 Topic/Issue Afton (draft) (Highland) Bayport (Tennis) Stillwater (Waste Management) Scandia (Expired/ SRC) City property served at no cost locations & size of containers specified (section 3.12) Specified locations (15.1) Street cans, park barrels, specified city owned facilities; includes demolition roll-offs at public works 2x/yr. (15.1) recycling at city buildings at no charge Annual clean-up No fee to pick up bags on roadside for annual cleanup 1 city-wide clean-up day, charges billed to city Holiday trees picked up at no charge first two weeks of January Special Community Events 1 large dumpster at no charge, 3 events (more if negotiated) Lumberjack Days and 4th of July events at no charge; natural disasters at negotiated price Insurance $1 m/ $2m, $5m umbrella $2m / $4m (specifies gen. liability, workers comp & auto, Sec. 22) $2m/ $2m (specifies gen. liability, workers comp & auto (Sec.22) $1 m/ $2m Performance Bond $10k $50k $300k $3k + $50k (Article 9) Equipment and Personnel labor and equipment responsibility of hauler; compliance with weight restrictions, performance standards for personnel (5.4) equipment & personnel requirements (sec. 16 & 17) includes background checks equipment & personnel requirements (sec. 16 & 17) includes background checks labor and equipment responsibility of hauler; compliance with weight restrictions, performance standards for personnel (5.4) Page 2 of 5 Review of Waste & Recycling Contracts 2/15/2023 Topic/Issue Afton (draft) (Highland) Bayport (Tennis) Stillwater (Waste Management) Scandia (Expired/ SRC) MSW (Trash) Collection All premises must be served; report to city all premises that refuse or discontinue service; notice to premises and city if items are refused City agrees to make mandatory plus other regulations/requirements by ordinance; reports premises that discontinue to city City agrees to make mandatory plus other regulations/requirements by ordinance; reports premises that discontinue to city MSW Containers (Res)three sizes: 90, 65 and 30 gallons 3 size options, S/M/L; may change size quarterly 3 size options, S/M/L; may change size at intervals of two billing quarters Extra/ Overflow Bags Extra cost to customer Extra cost to customer Extra cost to customer Recyclables Collection- Frequency Weekly collection Weekly collection, same day as MSW Every other week, same day as MSW Every other week Recyclables to be Collected Single sort, minimum Washington County List Single sort, minimum Washington County List Single sort, minimum Washington County List Single Sort, city list + minimum county list Recycling Carts/Quantity Additional carts/ pickup of bundled materials next to cart at no extra charge 65 gal, resident chooses number and size of carts Resident may choose number and size of carts 65 or 96 gal carts; extra 65 gal cart at no charge, pickup of bundled materials next to cart at no extra charge Recycling Education Two education/ outreach actions per year Annual brochure to residents Annual brochure; link to website with recycling calendar Two education/ outreach actions per year Yard Waste Collection Separate subscription service from April through November; weekly Optional seasonal yard waste cart rental or one-time pickup option Optional 96 gal cart for $2/month or one-time user fee of $48 Page 3 of 5 Review of Waste & Recycling Contracts 2/15/2023 Topic/Issue Afton (draft) (Highland) Bayport (Tennis) Stillwater (Waste Management) Scandia (Expired/ SRC) Carts supplied or premise supply own containers (not plastic bags) Problem Materials Collection Bulky waste and consumer electronics at request; collect and process problem materials from illegal dumping Curb side pickup for appliance, consumer electronics and bulk items; extra charge per fee schedule Curb side pickup for appliance, consumer electronics and bulk items; $15, quantity limits Source Separated Organics Collection Make available to commercial customers; separate negotiation may contract with others Billing Contractor collects all charges; may offer other services excluded from agreement Contractor does billings, compensated by city. City pays contractor for delinquent charges. City annually assesses unpaid charges (Sec 4.3) Contractor does billings, compensated by city. Detailed procedure for city to assess unpaid charges (see p. 2 of amendment) Vacation Credits Must offer 1 week credit up to 6 times per year If absent 90 days or more (Sec. 8.6) If absent 90 days or more (Sec. 8.6) Cancellations refund unearned fees; no fees to remove bins (except for non-payment) Prices Collection prices fixed through term of agreement; annual adjustment for tip fees and problem materials 4% annual adjustments plus 8% of tip fee increases Fee schedule- see amendment. Based on 3 cart sizes + "Senior Cart" Page 4 of 5 Review of Waste & Recycling Contracts 2/15/2023 Topic/Issue Afton (draft) (Highland) Bayport (Tennis) Stillwater (Waste Management) Scandia (Expired/ SRC) Customer Service Phone answered by live person during business hours (M-F, 8-4:30) Office hours to accept calls (M- F, 8-4:30) Office hours to accept calls (M- F, 8-4:30) Phone answered by live person during business hours (M-F, 7-5, Sat 8-Noon) Notify city monthly of all customer complaints Notify city monthly of all customer complaints Notify city monthly of all customer complaints Notify city monthly of all customer complaints Liquidated Damages Liquidated damage/payments to city for failure to perform (15.2) Liquidated damage/payments to city for failure to perform (15.2) Fee Schedule None provided in draft contract Appendix A See amendment for detailed schedule. Allows adjustments for tipping fee change. 2.5% yearly increases. City paid $2,320.50/mo, $27,846 yr; residents billed $10.00/mo (recycling only) Page 5 of 5