4.b) Staff Report-Warning Siren Locations �� �-)
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SCANDIA
s:arrReporr
Date of Meeting: Apri19, 2013
To: City Council
From: Kristina Handt, Administrator
Re: Warning Siren Locations
Agenda Item#: 4.b)
Background:
At the March work session the Council indicated they were willing to accept donated warning
sirens from the City of Forest Lake. The City of Forest Lake will be decommissioning two 1988
Federal Thunderbeam outdoor warning sirens. These sirens are AC sirens and have been fully
maintained throughout the years. They function very well and should continue functioning for
many years to come. Forest Lake is upgrading to "report back" software when their new sirens
are installed and these would not be compatible with that programming.
The sirens require phase three power to operate. There are very limited locations in the City of
Scandia that have phase three power currently.
Issue:
Where should the two warning sirens be located?
Proposal Details:
City staff inet with representatives of the utility companies (Xcel and Connexus) and Ready Watt
Electric on April 5, 2013. Ready Watt Electric will be installing the new sirens in Forest Lake so
it makes most sense to use them to install the sirens in Scandia at the same time.
There is currently phase three power and a transformer at the Big Marine Store on Manning Ave.
Chief Finnegan spoke with both of the owners of the store and they indicated they were willing
to grant the City an easement to locate the siren behind their store. While this location is slightly
north and east of the original location proposed in the Bliss area in 185th St., staff believes it will
still provide coverage over the lake area where most of the population is located. Additionally, it
saves roughly $10,000 it would cost to place a transformer on 185th St.
Since the current siren at the fire hall is single phase, staff is proposing to move that siren to the
property the City owns on Lofton Court(across from Neil Hanson's) and then install the other
donated siren from Forest Lake at the fire hall.
Fiscal Impact:
Scandia would be responsible for removing the sirens from Forest Lake and the installation in
Scandia. It will cost$3,800-4,000 to install each of the sirens donated by Forest Lake, $1,500 to
move the siren from the fire hall to Lofton Court and approximately $1,000 for some upgrades
needed to the fire hall electrical system to accommodate the phase three power siren. Total
project costs are estimated to be $10,100-10,500. Staff is in the process of getting written quotes
from Ready Watt Electric but these were the number discussed at the April 5, 2013 meeting.
The budget does include $7,500 that would have been used this year for the grant match but
could be redirected to cover some of the costs associated with getting the sirens from Forest Lake
and installing them in Scandia. This was the only planned expenditure from the Capital
Improvement Fund for 2013.
Included in your packet is the schedule of projects from the Capital Improvement Fund per the
2013-2017 CIP. As you can see, the cost of sirens were planned over a number of years. Given
that FEMA has indicated they will no longer be funding sirens,this will decrease planned
expenditures from this account by $7,500 a year for the next four years.
The Capital Improvement Fund is expected to have a balance of around $160,000 by the end of
the year if spending is to plan. As you can see, it would be possible to take the extra$2,600-
3,000 from the Capital Improvement Fund needed to complete the siren project this year and still
have funds to apply towards next year's projects. Additional funding would be needed in 2015
in order to complete the Ozark Ave extension project, if the CIP is not changed.
Options:
Included in your packet is a map of possible siren locations that was completed a number of
years ago. The Council may use this as a guide in determining locations for sirens. Further
follow up may be needed with the utility companies to determine transformers in the area if the
Council does not want to locate the sirens in areas 3 and 6.
Recommendation:
Install the phase three sirens at the Big Marine Store and the Fire Hall. Move the single phase
siren to Lofton Ct. Staff will have the City attorney prepare the easement for the Big Marine
Store location and draft the resolution for final approval at the April 16�h meeting.
City of Scandia, Minnesota
Capital Improvement Program
2013 thru 2017
PROJECTS BY FUNDING SOURCE
Source Project# Priority 2013 2014 2015 2016 2017 Total
Ca ital Im rovement Fund
Civd Defense Sirens F-009 2 7,500 7,500 7,500 7,500 7,500 37,500
Liphted Ball Field Improvem�ts—Ir�fiekl PR-007 3 7,500 7,500
Sidewalk,209th to South Baii Field PR-015 3 34,OQ0 34,000
Sidewalk,Ballfield to Olinda Lane PR-016 3 79,ODD 79,000
OzarkAve.Extensbn PW-003 3 333,333 333,333
Capital Improvement Fund Total 7,500 128.D00 340,833 7,560 7,500 491,333
GRAND TOTAL 7,500 128,000 340,833 7,500 7,500 491,333
DRAFTfor 7013-2017 Update Fridav,Apri!O5,2013
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