9.g) Staff Report-2014 Budget Prep Calendar �� `j
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SCANDIA
srarrRepoT:
Date of Meeting: April 16,2013
To: City Council
From: Kristina Handt,City Administrator
Re: 2014 Budget Prep Calendar
Agenda Item#: 9.g)
Background:
Each year the Council adopts a calendar to meet and work on the following year's budget. The
preliminary levy must be set by September 15th. Once this levy is certified to the County,the
levy may decrease but may not increase above that amount.
Issue:
When should the Council meet to work on 2014 budget?
Proposal Details:
Included in your packet is a proposed set of ineeting dates to work on the 2014 budget and
Capital Improvement Plan. The maintenance superintendent would like to take the Council on a
road tour and share with you some of the public works issues facing the City.
For the most part,the proposed meeting dates coincide with already established work session or
regular Council meetings. Additional dates proposed are Monday, May 20, Tuesday, August 27,
and Tuesday, October 22. This assumes the public hearing will be held during the December
work session as previously done.
Fiscal Impact:
NA
Options:
1) Approve the proposed 2014 budget prep calendar
2) Amend and then approve the 2014 budget prep calendar.
Recommendation:
Option 1.
City of Scandia
2014 Budget/Capital Improvement Plan Calendar
Dates Action
Monday,May 20 Road Tour
Tuesday,June I 1 Council work session(s)on Capital Improvement Program(CIP)
Tuesday,July 9
June/July Staff prepares draft budget
Tuesday,August 13 City Council budget workshop(regular,���k session)
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Tuesday,August 27 City Council budget workshop(special meeting)
Tuesday, September 10 Regular work session date; sp�ial Council meeting to adopt proposed
budget by resolution and certify�roposed levy to county auditor; set
date for public meeting on levy and budget
Sunday, September 15 Last date to certify proposed(maacimum)t�levy to county auditor
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October 1 (approximate) Include information on proposed budget in City newsletter
Tuesday, October 8 City C�uncil budget workshop(regular work session)
Tuesday, October 22 City Couri il budget workshop(spec�al meeting, optional)
Wednesda November 6 Plannin C�'tnission hearin on Ca ital Im rovement Pro ram(CIP)
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November � _'� ashington Co ty mails property tax statements
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Tuesday,November 26 or Public meeting on `�t�get and t�levy (could combine with December
Tuesday,December 10 10 work s ,�on -�et a special meeting beriveen dates TBD)
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Tuesday,�mber Budget hearmg/adopt final property tax levy and budget
�ast regular Council meeting of 2013)
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Friday, December 27 �'�` Last date to certify final tax levy to county auditor
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January,2014 �,��; Publish summary budget in legal newspaper .