5.a Rustic Roots CUPA - PC Packet
Date of Meeting: May 2, 2023
To: Chair Loeffler and Planning Commission
From: T.J. Hofer, Consultant City Planner
Re: Rustic Roots Conditional Use Permit Amendment Public Hearing
BACKGROUND
The City received an application on April 7, 2023, from Greg Sandager for a Conditional Use
Permit Amendment. The City has 15 days, which would be April 22, 2023, to review
applications to deem them complete or incomplete. On April 17, 2023, a public notice was
published and letters were sent to landowners as required by the Unified Development Code
(UDC). The City deemed the application incomplete and sent an incomplete letter that noted
elements missing on the plans to the applicant on April 20, 2023.
Due to the public notice being published and letters being sent to nearby landowners, the City
choose to hold the public hearing to receive comments related to the property.
When the application is complete, a public hearing will be scheduled to discuss the application.
RECOMMENDATION
The Planning Commission should open the public hearing and receive comments.
After holding the public hearing, the Planning Commission may wish to discuss public
comments, however, City staff recommends that the application and project not be discussed as
the application is incomplete.
Attachments
A. Overall Plan View
B. Incomplete Letter dated April 20, 2023
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935 955960965970975980980975970STSSTSSTSSTSGENERAL NOTES:1.LIGHT-TRACKING CONSTRUCTIONEQUIPMENT SHOULD BE USEDFOR CONSTRUCTION OF ALLSTORMWATER BASINS.2.SOIL DECOMPACTION ISREQUIRED IN ALL DISTURBEDAREAS. DECOMPACT SOIL WITHA BACKHOE RIPPERATTACHMENT OR OTHERAPPROVED METHOD TO A DEPTHOF AT LEAST 18" BELOWSUBGRADE.H:\JBN\10900\10927\10927-0001\CAD\Plans\10927_BMP Plans rev.dwg-OVERALL PLAN VIEW-4/4/2023 2:58 PM-(adargay)ByDateRevisionNo.1 OF 6 PROJECT NO. 10927-0001SHEETScaleDrawn byDateChecked byKJLKMOVERALL PLAN VIEW4-01-2022RUSTIC ROOTS WINERY20168 ST. CROIX TRAIL NORTHSCANDIA, MNAS SHOWNFeetScale0N1206060HEI NO. 10927-0001NW BIO-FILTRATION BASINNORTH BIO-FILTRATION BASINNW INFILTRATION BASINSW STORMWATER MANAGEMENTSE BIO-FILTRATION BASINPROPOSED BUILDINGPROPOSED DRIVEPROPOSED PARKING LOTBORING 5BORING 6BORING 7BORING 8BORING 3BORING 4BORING 2BORING 1BORING 11BORING 10BORING 9BORING 12CAP DRAINTILE PIPERECENTLYCONSTRUCTEDBUILDING1ADDED RECENTLY CONSTRUCTED BUILDINGS04/04/2023APD1
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April 20, 2023 THIS LETTER SENT ONLY ELECTRONICALY
Greg Sandager
Rustic Roots Winery
20168 St. Croix Trl. N.
Scandia, MN 55073
RE: Incomplete Application for Conditional Use Permit Amendment (PID 240322041001,
2403220440002, 2403220440001)
Dear Mr. Sandager
Thank you for your application for Conditional Use Permit Amendment on April 7, 2023. The
City has found that is incomplete and missing the following exhibits and information.
Conditional Use Permit Amendment
The following materials are required for a complete submittal:
• Plan Set, including but not limited to:
o Site Plans that meet the requirements of Section 153.500.070 Subd. 2 (C).
o Grading/Storm Water Drainage Plan that meet the requirements of Section
153.500.070 Subd. 2 (C).
o Landscaping Plan that meet the requirements of Section 153.500.070 Subd. 2 (C).
I have included in with this letter Section 153.500.070 Subd. 2 (C) with items highlighted that
are either missing or have issues. Please refer to this document in updating your plans. If you
have specific questions about elements of the plans that must be included, please contact me.
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City Staff published notification and sent letters to property owners setting a public hearing for
the May 2nd, 2023 Planning Commission meeting. At this meeting, the Planning Commission
will announce that the public hearing is canceled. Once the above materials are submitted, your
application will be scheduled for a public hearing at the Planning Commission.
When you are ready to submit, the materials can be submitted to Brenda Eklund at
b.eklund@ci.scandia.mn.us.
If you have any questions, please contact me.
Thank you,
T.J. Hofer
City Planner
City of Scandia
612-271-6984
tj.hofer@bolton-menk.com
cc: Kyle Morell, City Administrator
Anne Hurlburt, Interim City Administrator
Brenda Eklund, City Clerk
Attachments:
• Highlighted Section 153.500.070 of the UDC
153.500.070 SUBMISSION REQUIREMENTS FOR LAND USE APPLICATIONS.
Subd. 1. Submission Requirements for Land Use Applications. All Land Use Applications shall include the
following submission materials. The Zoning Administrator shall provide assistance to the applicant to determine
the applicable application type based on the proposed request. All Land Use Applications shall be submitted both
electronically and hard copy and the number of hard copies shall be determined by the Zoning Administrator.
Requirements for Pre-Application Concept Plan Review. Any applicant for a Land Use Application may
request a Concept Plan review prior to submission of a formal application. The Concept Plan may be
conceptual and may include the following related materials:
A brief narrative of the following:
a. Description of the proposed use and/or request.
b. Statement of proposed density of the project, with the method of calculating the density.
c. Description of proposed sewage disposal facilities, water service, and storm drainage.
d. Proposed schedule of development.
e. Information on the proposed developer.
f. Acknowledgement from the Owner, if the Owner is different than the applicant indicating support
of the applicant’s request.
A drawing to scale of the proposed site, such drawing may include an aerial with parcel boundaries.
General location of proposed structures.
Tentative street arrangements, both public and private.
Amenities to be provided such as recreational areas, open space, walkways, etc.
General location of parking areas.
Topographic contours at 10 foot or 2-foot intervals.
Wetland delineation or general location of wetlands from the National Wetlands Inventory.
Other information or materials useful in reviewing the Concept Plan.
Submission Requirements for all Land Use Applications. All Land Use Applications shall include the
following submission requirements:
All materials as identified in Section [153.500.050 and 153.500.060]
Narrative. A narrative of the proposed project and use shall accompany all Site Plan applications. The
narrative shall include:
g. Description of the proposed Project request and operations. At a minimum, the narrative must describe:
Conditional Use Permit or Interim Use Permit Application. All requests for conditional or
interim use shall include a description of the number of employees, anticipated site activity
including number of visitors, hours of operations, and any other information that descripted
onsite operations and activities.
Variance Application. All requests for variance from this Chapter shall include a description of
the Practical Difficulties of the Project present.
Proposed schedule of development of the Project or phasing, if applicable.
Identification of any other agencies contacted that may have jurisdiction over the proposed
Project.
Site Plan as described in Subd. 2.
An electronic version of the submission materials, and any hardcopies as requested by the Zoning
Administrator.
Subd. 2 Submission Requirements for Site Plan Review. All Land Use Applications require the submission of
a Site Plan as described herein. When no primary Land Use Application is required, the Project shall be classified
as either a Minor Project of Major Project as described below.
Applicability. The Site Plan review process shall be applicable to both Minor and Major Projects as described
herein. If the Site Plan application includes a Primary Land Use Application for conditional use, interim use
or variance then the request will be classified as a Major Project, and the submission requirements shall
include those stated within this Section and the applicable Primary Land Use Application. The purpose of the
Site Plan review process is to verify that the proposed application and project is consistent with the standards
of this Chapter and any other applicable ordinances.
Classification of Project as Minor Project or Major Project. Projects shall be classified as a Minor Project or a
Major Project based on the criteria set forth herein, with the exceptions as noted. Any project, Minor or
Major, may submit a Pre-Application concept plan for review and comment by the Zoning Administrator,
Planning Commission or City Council.
Exceptions to Review. The following shall be exempt from Site Plan Review:
h. Agricultural uses in the AG-C, AP and GR Base Zoning Districts.
i. Single family detached dwellings and related accessory uses.
j. Two family attached dwellings and related accessory uses.
Minor Projects. Projects shall be classified as Minor, provided that:
k. The site and the use are in compliance with the Comprehensive Plan;
l. The use is explicitly classified as a permitted or accessory use on Table [153.300.020-2] Table of
Uses.;
m. The application is complete and in compliance with the standards of the applicable codes,
ordinances, and policies and does not require any variance from those standards;
n. The site is a legal parcel of record at the time of application.
Major Projects. Projects shall be classified as Major, provided that:
a. The project is not classified as an exception or as a Minor Project; and
b. The project is explicitly classified as a conditional or interim use on Table [153.300.020-2] Table of
Uses; or
c. The project results in the exterior alteration of a structure to which Section [153.400.040] Character
Area Standards are applicable, or the Scandia Architectural Design Guidelines (dated September
2009 and as may be amended) are applicable.
Submission requirements. The submission requirements for both Minor and Major Projects are generally the
same, and consist of the materials as identified herein.
Plan Set Requirements. A Plan Set shall accompany all Site Plan application submissions which shall
include, but not be limited to, the following drawings: the Site Plan, Grading/Storm Water Drainage
Plans, and Landscape Plan. All submitted Plan Sets shall include the following information on the Title
Sheet, with individual plans of the Plan Set appropriately labeled with title, scale, date and signature of
licensed preparer:
d. Name and address of developer/owner.
e. Name and address of architect/designer.
f. Date of plan preparation.
g. Dates and description of all revisions.
h. Name of project or development.
i. Scale of plan (engineering scale only, at 1 inch equals 50 feet or less).
j. North point indication
Site Plan. The Site Plan shall include, but may not be limited to, the following:
a. Lot dimension and area.
b. Required and proposed setbacks.
c. Location, setback and dimension of all buildings on the lot including both existing and proposed
structures.
d. Contours, streets, utilities, and structures located within 100 feet of the exterior boundaries of the
property in question.
e. Proposed parking lot layout and configuration clearly identifying the number of standard and ADA
compliant stalls and the dimensions of existing and proposed parking spaces.
f. Location, number, and dimensions of existing and proposed loading spaces
g. Curb cuts, driveways.
h. Vehicular circulation.
i. Sidewalks, walkways.
j. Lighting Plan. The plan shall depict all exterior lighting for the project and must include:
Location of all exterior lighting by type.
Description, including but not limited to catalog cut sheets by manufacturers and drawings, of
the illuminating devices, fixtures, lamps, supports, reflectors, and other devices proposed.
Mounting height of all luminaires.
Hours of illumination.
Photometric data, such as that furnished by manufacturers showing the angle of cutoff or light
emissions. Photometric data need not be submitted when the shielding of a fixture is obvious
to the Zoning Administrator.
k. Signature of registered engineer or certified lighting professional who prepared the plan.
l. Location of recreational and service areas.
m. Location of rooftop equipment and proposed screening.
n. Provisions for storage and disposal of waste, garbage, and recyclables.
o. Location, sizing, and type of water service and sewage disposal facilities and proposed service
connections.
Grading/Storm Water Drainage Plan. The Grading/Storm Water Drainage Plan shall include, but may
not be limited to:
a. Existing contours at 2 foot intervals.
b. Proposed grade elevations, 2 foot maximum intervals.
c. Drainage plan including configuration of drainage areas and calculations.
d. Storm sewer, catch basins, invert elevations, type of castings, and type of materials.
e. Spot elevations.
f. Proposed driveway grades.
g. Surface water ponding and treatment areas.
h. Erosion control measures.
i. Impervious surface areas
j. An explanation of significant changes to site vegetation and tree clearing.
k. Landscape Plan. The Landscape Plan shall contain, but may not be limited to, the following:
Existing landscaping: location, size and common name of all existing significant trees for all
areas of a site that will be disturbed or graded. For changes to developed sites, the location,
size and common name of all existing trees and shrubs on the site all areas of the site that will
be disturbed or graded.
Planting Schedule (table) containing the following Symbols:
1. Quantities.
2. Common names.
3. Botanical names.
4. Sizes of plant material.
5. Root specification (bare root, balled and burlapped, potted, etc.)
6. Special planting instructions.
Tree preservation plan and reforestation plan, if applicable, consistent with Section
[153.400.070] of this Chapter.
Planting detail (show all species to scale at normal mature crown diameter or spread for local
hardiness zone).
Typical sections in details of fences, tie walls, planter boxes, tot lots, picnic areas, berms and the
like.
Typical sections of landscape islands and planter beds with identification of materials used.
Details of planting beds and foundation plantings.
Note indicating how disturbed soil areas will be restored through the use of sodding, seeding,
or other techniques.
Delineation of both sodded and seeded areas with respective areas in square feet.
Coverage plan for underground irrigation system, if any.
Where landscape or man-made materials are used to provide screening from adjacent and
neighboring properties, a cross-through section shall be provided showing the perspective of
the site from the neighboring property at the property line elevation.
Other existing or proposed conditions which could be expected to affect landscaping.
Other Plans and Information. The following materials shall accompany the submission if required by
the Zoning Administrator:
a. Legal description of property under consideration.
b. Proof of ownership of the land for which a site plan approval has been requested.
c. Architectural elevations of all principal and accessory buildings (type, color, and materials used in all
external surfaces).
d. “Typical” floor plan and “typical” room plan.
e. Extent of and any proposed modifications to land within any applicable Overlay Districts as
described and regulated by this Chapter, or of Chapters 154, 155 and 156.
f. Type, location and size (area and height) of all signs to be erected upon the property in question.
Subd. 3. Submission Requirements for Administrative Permit. The information required for all
Administrative Permit applications shall include:
A concise statement describing the proposed use, event or activity, including the purpose, type of merchandise
involved, dates and times of operation, number of employees involved, provisions for on-site security,
provisions for on-site parking, and other pertinent information required by the Zoning Administrator to fully
evaluate the application.
A copy of the approved Site Plan for the property or an “as built” survey which accurately represents existing
conditions on the site, including entrances and exits, bona fide parking and driving areas, and which
accurately indicates any proposed temporary structures, including tents, stands, and signs.
An accurate floor plan, when in the judgment of the Zoning Administrator, such a plan is necessary to
properly evaluate the application.
A copy of the current sales tax certificate issued by the State of Minnesota, if applicable.
Information identified in [Subd. 1] of this Section, as may be applicable.
Subd. 4. Administrative Permit for Land Alteration and Grading. Any person, firm, sole proprietorship,
partnership, corporation, state agency, or political subdivision proposing a land disturbance activity within the City
shall apply to the City for an Administrative Permit for Grading, Erosion and Sediment Control. The application
shall include the following:
An application shall be made on the required form of the City.
The first sheet of the plans shall give the location of the work and the name and address of the owner and
person who prepared the plans.
Finished Grade Plan. The grading plan shall clearly indicate the location of the proposed land disturbing
activities. Existing and proposed topography shall be shown at contour intervals not to exceed 2-feet.
Drainage patterns shall be clearly shown using arrows depicting the direction of flow.
Erosion and Sediment Control Plan. The erosion and sediment control plan shall be prepared by a qualified
professional. The plan shall include at a minimum the lot boundaries, name, address and telephone number
of the party responsible for maintenance of the sediment control measures, easement areas, building
locations, drainage directions indicated by arrows, location of construction site access, stockpiles, trash
containers, concrete washout area, and all proposed temporary and permanent erosion and sediment control
measures. The application shall document that the applicant has applied for an NPDES Permit from the
Minnesota Pollution Control Agency, if applicable.
At a minimum, the grading, erosion and sediment control measures shall conform to those for Erosion
Prevention and Sediment Control included in the current version of the Minnesota Pollution Control
Agency’s Manual “Protecting Water Quality in Urban Areas.”
The City may require additional erosion and sediment control measures for sites draining to Outstanding
Resource Value Waters (ORVW) identified by the State of Minnesota, or for slopes leading to a sensitive,
impaired or special water body to assure retention of sediment on site.
A permit fee shall be paid by the applicant prior to issuing any permit. The fee shall cover review of the
application and typical inspections for enforcement. Any inspection and administration of the permit
triggered by a notice of violation are not included in this fee.
The applicant will be required to file with the City an escrow to cover the City’s costs for failure by the
applicant to make repairs or improvements installed on the site, and any costs associated with a Notice of
Violation. The project will be considered complete and the escrow released when the site has reached final
stabilization. The applicant is required to inform the City when the site has reached stabilization and the City
may complete a final compliance inspection.
Grading, Erosion and Sediment Control permit applications will be reviewed by the Zoning Administrator,
and as deemed necessary, by the City Engineer. Applications may also be referred to a watershed district,
watershed management organization, or to other agencies for review and comment.