9.h) Staff Report-2013 Aggregate Road Surfacing Project Staff Report
To: City Council
From: Tim Kieffer, Maintenance Superintendent � � '
Date: May 21, 2013 � �
Re: 2013 Aggregate Road Surfacing Project SC�!�D�
Agenda Item #: 9.h)
Background: Gravel roads naturally lose aggregate over time. Staff solicited bids from
several contractors to supply aggregate to resurface a portion of the City's
gravel roads to help maintain safe and smooth roads.
Proposal: Staff is proposing to apply aggregate to Old Marine Trail from 185tn
Street to the City's Southern border and Parade Ave.
Fiscal Impact: The 2013 budget has $25,650 for aggregate road resurfacing. The low bid
is $7.90 per ton for a base bid of$24,253.00
Options: 1) Award the Aggregate Road Surfacing Project to MJ Raleigh Trucking.
2) Do not add aggregate to any gravel roads.
Recommendation: Option 1
Attachments: • Map of proposed roads
• Quote from MJ Raleigh Trucking
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�- CITY OF SCANDIA
2013 AGGREGATE ROAD SURFACING PROJECT
OUOTES DUE BY 11:00 AM MAY 10,2013
City of Scandia
14727 209`� Street North
Scandia,MN 55073
Fa�No. (651)433-5112
e-mail: t.kieffer@ci.scandia.mn.us
BID FORM
Name of company or l �
Individual submitting bid: ^ `�
Address: ,� b
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Point of Contact:
Telephone Number: I -.
In accordance with your request for bids for the above referenced project and in compliance with the
plans and specifications on file in the Office of the City Clerk,the undersigned Bidder hereby certifies
that the undersigned is the only person interested in this proposal as a principal,that this bid is made
without collusion with any person,firm or corporation,that the undersigned has examined the plans,
specifications and locations where this work is to be performed, and do hereby, agree to provide all
materials, labor, equipment and incidentals necessary to perform the work as prescribed at ONE of the
foilowing prices: �
TTEM.NO. ITEM iJNIT UNIT QTY PRICF�/TON TOTAL PRICE
���"22�11�1�`��LASS 5 MODIFIED TON 3 0 $ $ �
GG. 60%CRUSHED � ���v�/''L-� -'� �
�o� .�le�c�� ( )
��� 2211.501 TON 3,070 $ .�� $ �J��b
tr �� �a� �.� P���� � � � �
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The undersigned agrees that the quantities to be delivered may be adjusted by the City of Scandia based
on availability of funds and the direction of the City Council or their appointed representative.
Furthermore,the undersigned agrees to execute, within ten(10)da.ys of the City Council accepting this
proposal,the required contract and bond forms prescribed by the City, and provide the City of Scandia a
certificate of insurance in ACCORD 25 format in the following amounts,with the City named as an
additional insured:
$1,000,000 in general liability
$ 60U,000 in automobile liability
Workers compensadon as required by state law