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7.a)1) Staff Report-Bike Route Map Signage at Lion's Shelter � � 1 � ( � � �—. ,-� . •��. r.�. �' SCANDIA Staff Report Date of Meeting: June 18, 2013 To: City Council From: Kristina Handt, City Administrator Re: Bike Route Map Signage at Lion's Shelter Agenda Item #: 7.a)1) Background: In July 2012 the Friends of Scandia Parks and Trails (Friends) made a presentation to the PRC regarding bike route signage. They sought approval to place approximately 40 trail signs along the route referred to as Sand Lake Trial on the attached map. The Friends received a $3,500 grant from the MN Parks and Trails Council to purchase those signs. The signs were installed last fall by City staff. The next step is to place a map of the bike routes at the Lion's Shelter. Since the proposed routes differed slightly from the City's Master Trail Plan, the revised map was brought back to the PRC for approval. The PRC reviewed a map sign proposal from the Friends of Scandia Parks and Trails at the May and June meetings. The PRC is recommending the approval of the map to the Council with the following stipulations: Log House Landing be depicted on the map, the City would be responsible for replacing the map should it be damaged, the City could decide to remove the sign if it was no longer of use. Issue: Should the Council approve the Bike Route Map signage for the Lion's Shelter? Proposal Details: The Friends would like to place a 30" x 40" map inside the Lion's Shelter on the west back wall. The map would be constructed of aluminum laminated material with a specific coating to protect against vandalism or graffiti. It will not need a frame and will be secured with screws to the wall. City park locations have been added to the map as well as public boat landing locations. Log House Landing has been added as requested by the PRC. Sample bike rules are included to the right of the map. The items recently required on other parks signs such as "City of Scandia" and City of Scandia Ordinances Apply" do not appear on the map signage. The Friends indicated they felt it wouldn't be right to call them City of Scandia Bike Routes since some routes go through May Township and Marine on St. Croix. A copy of the donation form completed by the Friends is included in your packet. As you will note, there were no restrictions requested by the donor. Staff would recommend that the additional stipulation requested by the PRC to require the City to replace the sign not be included in the Council's final adoption. The City should reserve its rights as noted at the top of the second page. This doesn't prohibit the City from replacing the sign in the future, should they choose to do so but most importantly it doesn't require that they do. Fiscal Impact: While the Friends are purchasing the initial sign, additional cost to the City would only be realized if and when the City chooses to fix or replace the sign. The Parks and Rec Committee is recommending that the City be responsible for replacing the sign should it be damaged in the future. Options: 1) Approve the map as presented and retain City responsibilities as noted on the donation form. 2) Require changes of the map or the stipulations on the donor form, then approve. 3) Do not approve a map at the Lion's Shelter Recommendation: Option 1 s y � N �, � R �$� � � �? L w " ' Q�p � �� ���p ;E � A r�x � � N a Iv i. � ��p b ;� �,� �i g;E�E� N� �� e�� �O � g °' a; `0 q � " `� �g! $e � E '� � cY a" o�i� r 4 $� °6 S s�' V �t y TZ � � a_�i � V 3 � ��B � a 6�p g� : ��as�� � oid i � O ... ... 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Phone: �s� �-.3�— �3a t�, Email: '�� c.t�� r�z�B 5 s�L�s �: s Hereby makes a proposal to fund andlor construct a Public Improvement Project,memorial, tribute, or work of art consisting of s;kE ��,v:� H.�.P Pa�� Ao" x 3�t� The intended purpose of this donation is ?�,��o s ���. ��v-�6 i ti�r--c�:-r�� �OCL C31 C L( G L.i ST 5 �_ Proposed location w��� ,�, ,ti�r��ora a� ►-�o�`S S�+e �.T-�.ae 'Donation subject to the following restriction(if any): Condition,Conservation and Maintenance Requirements: What type of materials will be used in the proposed Project? �.�u��r,,,�� �p.�v rt�..�v�-1 �At���Az� w 1Ttr GR-E�F�-t-r� P�o�� c�.a-��N�. What is the intended life span of the Project? f c:� -E �i�-5 Wha.t short and long-term maintenance may be required and what is the anticipated cost of such maintenance? tv� np,�„-c�t�� s�.-�.�..r� [� ��-..� ��c-�.'�-- -t+-�a�� �v �p�Ncr -r�-�� ►-t�P P a,�.�:QL c�-,�ra �F iT ti � t-ti AR�c._�D l,u�TN PP•►�T o3z N�A2K-� �P�35 s The City of Scandia will make reasonable efforts to accommodate the intended purpose of the donation but reserves the right to utilize,relocate and/or dispose of any item through donated funds as the City of Scandia may desm fit. This agreement shall not take effect until the City Council for the City of Scandia has specifically accepted this donation by a resolution receiving and affirmative vote of two-thirds of the Council. � ,��5 � s���,A ��.,�5 � z��,� �s �j� I i-� Donor � � Date e Donor D� Recommended: Department Head Date Accepted: Ci#y Administrator Date y