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7.a)3) Staff Report-Tennis Court Resurfacing Project Staff Report To: City Council From: Tim Kieffer, Maintenance Superintendent � � ' Date: June 18, 2013 � +'�-- -�"� � Re: Tennis Court Resurfacing Project SCAND� Agenda Item #: 7.a)3) Background: The tennis courts at the Community Center are used by residents almost on a daily basis and for summer recreation programs. The tennis courts should be maintained for safety and liability purposes. The courts are aging and have cracks. There are some low spots where water collects causing the surface to scale. The Park and Recreation Committee requested that City staff obtain quotes to resurface or reconstruct the tennis courts. Depending on the sub-base,just resurfacing the tennis courts may be a short term solution and the cracks will reappear within a few years. The Park and Recreation Committee discussed several options at their June meeting and decided to have the tennis courts resurfaced. The Park and Recreation Committee also decided to include the reconstruction of the courts in 2018 as part of the Capital Improvement Program. Issue: Should the tennis courts be resurfaced, reconstructed, or left alone? Proposal: The Park and Recreation Committee is recommending the Council award the tennis courts resurfacing to Surface Pro. Fiscal Impact: The 2013 budget has $9,912 to resurface the tennis courts. The low base bid from Dermco-LaVine Construction is $8,700 but an additional charge of$40 per man-hour for excessive peeling will be added. The low bid could potential be $11,100. The second lowest bid from Surface Pro is $9,912. The cost to reconstruct the tennis courts range from $50,000 to $60,000. Options: 1) Award the tennis courts resurfacing to Dermco-LaVine Construction for $8,700 plus $40 per man-hour. 2) Award the tennis courts resurfacing to Surface Pro for the amount of $9,912. 3) Reconstruct the tennis courts when funds become available. 4) Do nothing. Recommendation: Option 2 with the intent to reconstruct the tennis courts in 5 years. Attachments: . Quote from Dermco-LaVine Construction. • Quote from Surface Pro. • Quote from Tennis Court Doctor. • Pictures of tennis courts. DERMCO- LaVINE .�� • • • ; C Recreational & Outdoor Services ! - —� � ��Y �:•, 3417 48th Avenue North • Minneapolis, MN 55429 � �� '. Office: (763) 535-8250 • Fax: (763) 535-8335 � www.dermco-lavine.com Tim Kieffer Job: Resurface Double Tennis Court City of Scandia Location: Scandia, MN 14727 209th St. N Date: 5/9/2013 Scandia, MN 55073 651-325-5218 t.kieffer@ci.scandia.mn.us Ti m, We are pleased to submit a quote for resurfacing the double tennis court for the city of Scandia. Work to consist of the following: : Clean and wash surface as needed. :- Fill all cracks. ➢ Patch all low areas. ➢ Apply a 4-coat color system. (2 coats of black acrylic/asphalt blend with filler: 2 coats of acrylic color with filler.) Finish Color - Dark Green � Re-stripe with 2" white lines according to U.S.T.A. specs. ➢ Clean up site. Total: ------------------------------------------------------------------------------------------ $8,700.00 Notes• y .Water to be supplied by customer. y Structural cracks will begin to reappear within the first year of resurfacing. i- If excessive delaminating and/or peeling occurs, an additional charge of $40 per man-hour will be added. (Not to exceed $1,200 per court) DERMCO-LaVINE, the Midwest's Recreational Expert for Four Generations. Thank you. Prepared by: Jerrod Brunelle Accepted by: Date: If this bid is accepted, please sign and return the copy to us within 15 days. PROPOSAL We have you covered • 3731 Thurston Ave Suite 101 Anoka MN 55303 612-245-0750 www.surfacepromn.com Revised Proposal Date: 5/9/2013 Proposa!Submitted To: Work To Be Performed At: City of Scandia Tim Kieffer 14727 209`'' Street N 651-325-5218 t.kieffer(cr�,ci.scandia.mn.us We propose to preform the following: • Resurface two 120x60 acrylic tennis court including the following: • Power clean and scrape entire surface • Treat court for mold using a environmentally friendly solution spray. • Repair approximately 956 feet of structural cracks(note: cracks will reflect) • Patch and repair low areas known as bird baths • Apply(2)coat of acrylic court resurfacer. • Apply two coats of acrylic tennis court paint with sand. • Paint 2"white U.S.T.A lines. Total for south court project $9,912.00 I Payment information Payment of 50% at Start projeCt (To be received by Surface Pro LLC befare starting project) Final payment of 50 % upon completion. Warranty and Notes: 1. Crack-filling does not imply crack elimination. Hairline cracks will reappear.This is normal,it is called reflection. 2. Surface Pro LLC is Not responsible for existing grades and drainage or compacting existing base. 3. Cracks if not patched will continue to expand over a period of time and conventional repair methods may become unavailable. 4. Surface Pro LLC is not responsible for cracks returning after repair. 5.A monthly finance charge of 2%will be added to any payments past due. *This estimate is based solely on the contractor's observations at the time of entering into this contract. If additional concealed conditions are discovered once the work has commenced, which were not visible at the time of entering into this contract,Contractor will identify the unforeseen conditions and notify the Customer of any additional costs, if any. *Customer agrees to pay far all unexpected or unanticipated extra costs, including but not limited to,soil corrections,protection of the project from weather conditions and all other similar costs. Customer will be responsible for all additional costs and time for work due to concealed conditions. Such conditions may also extend the time for completion of the work under this contract. *Estimate does not include any allowance for hazardous waste removal. All hazardous waste removal will be treated as an unforeseen condition. *The construction site will be a dangerous area. Customer waives all claims against builder for injuries or damages that customer or any member of customers family,friends,or guests may suffer while on or around the property during construction due to these and other hazards. *All unforeseen conditions will be treated on a time and materials basis at the rate of $60.00/hour plus materials. - We will remove all waste generated from our work. - Contractor is not responsible for pets not properly restrained leaving the property. -Direct contact with your job supervisor will be available to you at all times should you have any questions or concerns. All material is guaranteed to be as specified, and the above work to be performed in a substantial workmanlike manner with payments made as follows. All proposed work will be according to code. Pre-Lien Notice a. Any person or company supplying labar or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. b. Under Minnesota law,you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price,or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. Respectfully submitted Mike Langmade This proposal may be withdrawn by us if not accepted within 30 days. Any alteration or deviation from above specifications involving extra costs will be executed only upon written order (minimum change order cost i.s $100.00), and will become an extra charge over and above the proposal price. All agreements are contingent upon accidents, or delays beyond our control. 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