08.f Draft minutes 05- 24-23 CIPCity of Scandia
Capital Investment Committee
May 24, 2023
A meeting of the Capital Investment Committee was held on the above date. City Administrator
Kyle Morell called the meeting to order at 6:30 p.m. Also present were Committee members
Council member Steve Kronmiller, Parks & Rec Committee Chair Terry Gorham, Dominic
Mitchell, Public Works Director Charles Fischer, Fire Chief Mike Hinz, Engineer Isiah Bubany,
and Treasurer Colleen Firkus. Planning Commissioner Perry Rynders was absent.
A motion by Gorham, seconded by Mitchell, was made to approve the minutes from August
27, 2020, September 23, 2020, and November 1, 2021. Motion passed.
A general consensus was reached to have City Administrator Kyle Morell chair the
committee.
Review of draft Capital Improvement Plan 2023-2027
Morell guided discussion on a review and evaluation of Projects for 2023, then for 2024. The
following corrections and changes were made for 2023 & 2024:
Project No. Amount Notes
A008-Broadband $122,500 reduced from $432,000; $250K for 2024 & 2025
CC-013-Council Chambers $7,475
CC014-CCTV for Park $14,000 moved to 2024 (remove duplicate CC019)
F-014 – Fire Tanker $425,000 increased from $292K and moved to 2024
F032-exhause removal syst. $58,399 moved from 2024 to 2026
PR-045-Gateway Trk parking $35,096 moved to 2026
PR-055-Picnic shelter $46.375 moved to 2026
PR-064-Courts-Tennis/Pickle put $25k in 2024, 2025, 2026
PW-005-Kubota mower $63,000 moved to 2023 from 2024
PW-022-F550 truck $75,000 moved to 2024 from 2023
PW-043-2023 Rd Project $671,745 updated amount based on bid
PW-050-2023 Seal Coat $183,000 updated amount in from 2023 CIP budget
PW-061-Soil Borings $20,000 updated amount to match 2023 budget
US-006-Drainfield LS $2,500 corrected amount
It was agreed that using the PlantIt Priority Rating system past the next budget year is unhelpful
and ratings will be assigned a 1 (Urgent, High priority) or 2 (High priority). Past the next budget
year each project could be assigned either 3 (Worthwhile) or 4 (Low priority) or N/A.
Gorham will submit to staff the park priorities identified by the new Comprehensive Park Plan to
be included for review at the next meeting.
May 24, 2023
Capital Investment Committee
Page 2 of 2
ROAD MAINTENANCE
There was considerable discussion about the needs for planning and funding road maintenance.
City Engineers and Public Works Director reviewed the roads this spring and updated the 2022
Paser street ratings to reflect changing road maintenance needs after a winter brutal on roads.
Engineer Bubany also reported the increase in construction costs due to inflation to $100?/foot
which doesn’t include design or engineering services. The current schedule and costs of road
reconstruction and seal coat/crack filling projects does not reflection inflation but contingencies
are built into the estimates. Babny stressed the importance to stay on the 5-year maintenance
schedule for seal cost/crack filling as a delay would lead to faster deterioration and greater costs
in maintenance. Committee members Kronmiller and Mitchel expressed the desire to quantify
and have a level expenditure plan for annual road reconstruction and maintenance. The current
plan is recommending three large projects over $3 million dollars each over the next three years
to catch up on the worst roads. Borrowing $10 million for all three projects would enable the city
to obtain a favorable interest rate. Annual cost of debt payment/levy would be based on the loan
period as well as the interest rate.
Committee members requested Bolton-Menk update the cost for the Community Center remodel
design study, change priorities to NA for year 2025 and out, and factor in the new $2.2 million
grant for the Arts & Heritage Center. Staff hopes to have a top dollar amount for Capital
Improvements for the 2024 budget.
Next meeting is June 22nd at 6:30 p.m.
The meeting adjourned at 7:55 p.m. with a motion by Gorham, seconded by Mitchell.
Respectfully submitted,
Colleen Firkus, Treasurer