3. draft report on 2018 - 2022 Capital Improvements� o.t
SCANDIA
City of Scandia
Capital Improvement Program
2018-2022
Recommendations from Capital Improvement Committee
July 20, 2017
CONTENTS
Introduction
Whatis a CIP?.................................................................................................................. 1
Scopeof the Draft CIP..................................................................................................... 1
FundingSources.............................................................................................................. 2
ProjectPriorities.............................................................................................................. 3
2018-2022 CIP Overview................................................................................................4
2018-2022 CIP by Fund
Capital Improvement Fund............................................................................................. 5
Equipment Replacement Fund........................................................................................ 6
Park Improvement Fund................................................................................................. 7
Local Road Improvement Fund...............................................................................................8-9
201 Sewer Fund.........................................................................................................................10-11
UptownSewer Fund.................................................................................................................12
CIP Summary Data
Project Listing by Department (All Years)....................................................................... 6
Projects by Year, 2018 thru 2022.................................................................................... 8
Sources and Departments Summary, 2018 thru 2022 .................................................... 10
Projects by Year, 2021 thru 2025.................................................................................... 11
Sources and Departments Summary, 2021 thru 2025 .................................................... 12
Projects by Department, 2018 thru 2025....................................................................... 13
Projects by Source, 2018 thru 2025................................................................................ 15
Equipment Replacement Fund, Replacements by Department ..................................... 18
Equipment Replacement Fund Cash Flow, 2018-2025 ................................................... 19
Appendix
Project Details, All Projects............................................................................................. 20
INTRODUCTION
The Capital Improvement Program (CIP) for the five-year period of 2018 through 2022 is the eighth such
document prepared by the City of Scandia. It would amend the CIP included in the March, 2009
Comprehensive Plan (as amended through December 17, 2014) replacing Appendix F of the plan in its
entirety.
What is a CIP?
A capital improvement plan (CIP) is a multi-year plan identifying capital projects to be funded during the
planning period. The CIP identifies each proposed capital project to be undertaken, the year the assets
will be acquired or the project started, the amount of funds expected to be expended in each year of the
CIP and the means of funding the expenditures. A CIP is not a static document. It should be reviewed at
an appropriate cycle to reflect changing priorities, unexpected events and opportunities. The CIP should
include the maintenance, repair and rehabilitation of existing infrastructure as well as the construction
of new infrastructure. Including a project in a CIP does not commit the city to that project. The City
Council must specifically authorize each project and the associated funding before any project may
proceed. The basic function of a CIP is to provide a formal mechanism for decision making, a link to long
range plans, a financial management tool and a reporting document.
The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive
Plan include a CIP for major infrastructure needs (transportation, wastewater, water supply, parks and
open space) for a five-year time period. Cities often expand the scope of their CIPs to include other
capital needs (major equipment replacements, for example) and sometimes look beyond the five-year
time period, up to 20 years in the future for some projects. Such projects represent more of a "wish -
list" that can be evaluated each time the plan is updated.
As a part of the Comprehensive Plan, the CIP has some legal standing. Minnesota Statutes Chapter
473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device
which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is
important that the plan and CIP be kept up to date and in synch with city budgets. Once the CIP has
been completed, it will be reviewed by the Planning Commission for consistency with the
Comprehensive Plan
Scope of the CIP
Scandia's CIP includes all capital projects that cost at least $10,000 and have a useful life span of five
years or longer. Projects include all capital needs including major repairs to buildings and equipment
purchases and replacements. Any projects not meeting these parameters would be reviewed as part of
the annual operating budget, but would not be included in the CIP.
Funding Sources
The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as
follows:
Capital Improvement Fund
The City has been levying $30,000 per year in property
tax to fund these general capital projects.
Equipment Replacement
Most major equipment purchases are funded through
Fund
the issuance off debt which is then repaid with
property taxes. Other sources of funding include the
sale of unused assets and transfers from General Fund
operating budgets.
General Fund
Annual operating budget, primarily funded by property
tax revenues.
Park Improvement Fund
The primary sources of funds are from park dedication
fees paid by developers as a part of any subdivision,
revenues generated by the park facilities, such as
advertising revenues, and grant revenues.
Local Road Improvement
This fund was established in 2014 to segregate funds
Fund
for major road improvement projects. The property
taxes levy is the primary source of funds with a base
levy in 2016 of $581,000. Pursuant to the City's fund
balance policy any general fund balance in excess of
50% of budgeted expenditures can be transferred to
this fund. The 2017 transfer to this fund totaled
$523,200. Additionally any special assessments on
the 2007 road improvement projects received after the
associated debt was retired are transferred to this
fund.
201 Sewer
Funds come from fees paid by users on the 201
Wastewater System which serves the Anderson
Erickson and Bliss subdivisions.
Uptown Sewer
Funds come from fees paid by users on the Uptown
Wastewater System
In addition to these sources, it is possible that future projects could be funded from donations, grants,
user fees or other sources not listed. Projects benefiting the utility funds, which are intended to
operate as stand-alone businesses supported by user fees, would be paid from the appropriate fund.
2
Project Priorities
Capital improvement projects should be prioritized in some way so that limited funding can be allocated to
those which are most important. This is difficult because the varying nature of the projects and their benefits
and objectives are so disparate as to be essentially not comparable. Some public agencies have developed
elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some
disadvantages because they may give a false sense of objectivity or precision to the priority setting process.
Others use simpler systems, or simply do not try to compare projects that are like "apples and oranges."
There is no accepted system or "industry standard" for prioritizing projects.
The following priority rating system was identified in 2008 and have been used in subsequent updates.
1 Critical or urgent, high-priority projects that should be done if at all
possible; a special effort should be made to find sufficient funding for all
of the projects in this group.
2 Very important, high-priority projects that should be done as funding
becomes available.
3 Important and worthwhile projects to be considered if funding is
available; may be deferred to a subsequent year.
4 Less important, low -priority projects; desirable but not essential.
N/A Used for replacements of existing equipment.
In reviewing the 2018 — 2022 plan the Committee identified a scored evaluation criteria to be used if
evaluating projects if sufficient funding is not available:
• Does the project help meet the goals of the Comprehensive Plan or City Priorities?
• Does the project eliminate or prevent an existing health, environmental, or safety hazard?
• Does the project protect and preserve the City's infrastructure?
• Does the project will have a positive, neutral, or negative impact on the City's operational Finances?
• Does the project leverage outside funding?
• Does the project tie into other projects?
• Can the project be completed in partnership with another organization?
• Is the project mandated to comply with environmental standards?
• Does the project support the City's Green Cities efforts?
• Project directly the allows the City to meet environmental compliance standards or meet sustainability
goals, where applicable?
• Does the project help stimulate development or redevelopment of properties and/or encourage
economic development in the City corridors?
0 Does the project improve and/or increase the level of service provided by the City?
2018-2022 CIP OVERVIEW
For 2018 through 2022, the draft CIP includes projects with a total estimated cost of $11,186,200. All cost
estimates are preliminary and based on current dollars. No assumptions have been made about inflation. Project
costs will need to be updated annually, especially for projects in the first year or two of the plan.
Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are
replacements for existing equipment and vehicles at the end of their expected useful life.
Just as for other capital projects, the decision whether or not to replace a particular piece of equipment, and what
to replace it with, will need to be made by the City Council at the time of the purchase. The City could decide to
keep some equipment longer than planned. Or, equipment could wear out more quickly than expected. It is
likely that some items will not be replaced, or that new technology or equipment could alter plans to replace a
particular item.
The breakdown of recommended projects is shown by fund below:
Fund
4,400,000 1 $
2018
2019
2020
2021
2022
Capital Improvement Fund
$
40,000 $
100,000 $
30,000 $
- $
-
Equipment Replacement Fund
$
118,500 $
43,000 $
100,000 $
25,500 $
240,000
Park Improvement Fund
$
17,260 ; $
2,320 ; $
22,390 ; $
2,460 ; $
47,530
Local Road Improvement fund
$
6,500,000 , $
- $
620,000 , $
450,000 , $
320,000 ,
$ 6,675,760 $ 145,320 $ 772,390 $ 477,960 $ 607,530
The revenue sources for the projects shown below do not include the use of accumulated fund balances:
2018 2019 2020 2021 2022
Property Tax Levy ! $ 766,050 ! $ 388,208 ! $ 420,340 ! $ 459,429 ! $ 492,220
I Issuance of Debt I $
4,400,000 1 $
- I $
- I $
- I $
200,000 1
Park Dedication Fees j $
6,000 j $
6,000 j $
6,000 j $
6,000 j $
6,000 j
Grants & Donations $
30,400 $
39,700 $
48,700 $
20,700 $
27,700
$ 5,202,450 $ 433,908 $ 475,040 $ 486,129 $ 725,920
A primary consideration in the review of the projects was the impact on the property tax levy, particularly the
funds needed to finance the local road improvement projects. A breakdown of the revenue sources is shown
below:
Fund 2017 2018 2019 2020 2021 2022
General Fund
$
1,545,600 ' $
1,430,600 ' $
1,430,600 ' $1,430,600 $1,430,600 ' $
1,430,600 '
Debt Service Fund
$
116,739 $
152,542 $
559,375 $
558,578 $
505,161 $
505,824
Capital Improvement Fund
$
30,000 ; $
$
- $
- $
$
-
Park Capital Improvement
$
- $
11,000 , $
11,000 , $
11,000 $
11,000 , $
11,0001
Equipment Replacement
I $
- I $
30,000 I $
30,000 I $
30,000 $
30,000 I $
30,000
Local Road Improvement
j $
560,533 j $
725,050 j $
347,208 j $
379,340 j $
418,429 j $
451,220 j
Economic Development Authority
$
5,000 ' $
5,000 ' $
5,000 ' $
5,000 $
5,000 ' $
5,000 '
Total Levy $ 2,257,872 $ 2,354,192 $ 2,383,182 $2,414,519 $2,400,190 $ 2,433,644
M
CAPITAL IMPROVEMENT FUND
The Capital Improvement Fund is utilized to fund projects that are not equipment related, do not have a
dedicated funding source, or rely on donations or grants to be funded.
The projects recommended from 2018 — 2022 are as follows:
2018 2019 2020 2021 2022
Community Building
Tennis court replacement $
40,000
Skateboard ramps
$ 12,000
Chair replacement
$
11,000
Playground equipment
$ 60,000
HVAC replacement
$ 30,000
Fire
Roof replacement
$ 100,000
HVAC replacement
$ 15,000
$ 15,000
Warni ng si rens
$
30,000
$ 40,000 $ 127,000 $ 41,000 $ 75,000 $ 30,000
The projected balance in the fund as of December 31, 2017 is $345,536. Previously the City has levied $30,000
per year for the Capital Improvement Fund. It is recommended that no funds be levied with the levy amount
being redirected to the equipment replacement fund. It is further recommended that grant funding be obtained
for 50% of the cost of the skateboard equipment, 100% of the warning sirens, and 25% of the playground
equipment. If approved as recommended the fund balance is projected to decrease to $275,927 by December 31,
2022.
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
2017 2018 2019 2020 2021 2022
Balance December 31 Revenue Expenditures
5
EQUIPMENT REPLACEMENT FUND
The City created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned
replacement of vehicles and major pieces of operating equipment. Any revenues from the sale of old equipment
being replaced are also deposited into the fund. Beginning in 2015, the revenue to the fund was reduced
significantly which will result in the need to borrow for larger purchases in future years.
The projects recommended from 2018 — 2022 are as follows:
2018 2019 2020 2021 2022
Public Works
Tailgatesarider - Ford F550 $ 7,000
Replace 2008 Ford Ranger $ 36,500
Replace 2008 Ford F350 + plow I I $
43,000 I
I I
Replace grader with used Loader
$
100,000 '
Replace 2010 Tiger ditch rear mower
$
12,000
Replace 2011 Tiger ditch boom mower
$
15,000 ,
Replace 1999 John Deere 6410 Tractor I
1 $
100,000 I I
Replace 2011 Ford F250 +plow
$ 25,500
Replace 2012 New Holland skid loader and trailer
$ 40,000
Replace 2011 Mack dump truck & plow I
I
I I $ 200,000
Fire
Radio replacement $
75,000
Skating rink
Zamboni replacement I I
1$
40,000 1 I
The projected balance in the fund at 12/31/2017 is $269,061. It is recommended that $30,000 per year be levied
for equipment replacement along with the issuance of 5 -year equipment certificates for the replacement of a
plow truck in 2022.
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000 .. . ..................................................................................................................................................................
$150,000 _.._..
$100,000
$50,000
2017 2018 7019 2020 2021 2022
Balance December 32 ■ Revenue ■ Expenditures
71
PARK IMPROVEMENT FUND
The Parks Improvement Fund is set up to use park dedication fees as the primary funding source. Due to the lack
of fees the fund borrowed $35,000 from the Capital Improvement Fund for the Lilleskogen Park parking lot
project. Those funds are being repaid as park dedication funds are collected. Additionally revenues for
advertising at the Wayne Erickson ballfield are dedicated for maintenance and improvements of the field.
At 12/31/2016 the fund had an overall negative balance of $11,559 broken down by sub -fund: Lilliskogen —
($21,907), Wayne Erickson - $10,125, and undesignated $(1,777).
The projects recommended from 2018 — 2022 are as follows:
2018 2019 2020 2021 2022
Lilleskogen
Picnic shelter $ 15,000: '
Other improvements $ 10,000
Wayne Erickson
Playground replacement $ 45,000
Undesignated
Cycling & trails $ 10,000: '
15,000 $ - $ 20,000 $ - $ 45,000
The projected balance in the fund at 12/31/2017 is a negative $13,559. The projections assume that $6,000 will
be received each year in park dedication fees and that 50% of the funding for the Lilleskogen projects come from
grants or donations. It is recommended that approximately 0.5% of the City's levy be dedicated to the Park
Improvement Fund. This would provide an additional 511.000 that could be used to retire the existing loan or to
Lund tuture projects.
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
2017 2018 2019 2020 2021 2022
$(10,000)
$(20,000)
Balance December 31 Revenue Expenditures
7
LOCAL ROAD IMPROVEMENT FUND
In 2008 the City adopted a Pavement Management Plan to extend the life of city streets and to reduce the
lifecycle costs for maintaining them in good condition. The city has endeavored to increase the budget for
contractual road maintenance and repairs. In 2014 the Local Road Improvement Fund was established to address
major repairs (reconstruction, mill and overlays, etc) and is funded by the general tax levy. Regardless of these
efforts the PASER rating of City streets by the City engineer indicated that over 18% of the City streets were rated
very poor or poor and 37% rated fair.
2.1,3io Miles &%of Total
1.3, 2% `� 10, 4%
Very door
Foo r
Fair
27.0,40% 11
Good
■ Very Good
■ Excellect
The Committee worked with Bolton & Menk to look at modifying the 2008 Pavement Management Plan to
address the roads that are in the greatest need. The plan calls for the reclaiming and repaving all of the roads
rated very poor or poor in 2018 and then providing for a mill and overlay of the roads that are currently rated fair
in 2020, 2021, and 2022.
The 2018 improvements are to be funded primarily through the issuance of $4,400,000 of debt. To minimize the
property tax impact the plan calls for $115,000 of the General Fund levy for street maintenance (seal coating) to
be redirected to service the debt. Further, the Committee is recommending that the base levy for the fund, which
is currently $581,000, be increased by 5% each year. Below is a computation of the levy amounts for debt and the
Improvement Fund.
2018
2019
2020
2021
2022
Tax levy computation
Base
$
581,000 $
610,050 $
640,553 $
672,580 $
706,209
Increase in base
1$
29,050 ; $
30,503 $
32,028 ; $
33,629 ; $
35,310
Sealcoat funds from General Fund
1 $
115,000 I $
115,000 I $
115,000 I $
115,000 I $
115,000 I
Debt Service on bonds
i $
- $
(408,345) $
(408,240) $
(402,780) $
(405,300)'
$
725,050 :$
347,208 ; $
379,340 ; $
418,429 ; $
451,220
Based on an estimated 12/31/2017 fund balance of $1,524,453, a levy of $725,050, and the issuance of the
$4,400,000 of debt, the City will be able to fund $6,500,000 in improvements to the roads rated very poor or
poor, and will have a carry-over fund balance at 12/31/2018 of $125,003. No improvements are planned for 2019
to allow the fund balance to accumulate. For the years 2020 through 2022 the accumulated funds and levy will
fund mill and overlay improvements to the roads that are currently rated poor. A detailed cost estimate for the
2018 improvements is provided as an exhibit to this report.
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
2017 2018
2019
2020
2021
2022
Balance December 31 $1,524,453 $125,003
$472,710
$232,550
$201,479
$333,199
Revenue $1,200,433 $5,139,750
$347,708
$379,840
$418,929
$451,720
Expenditures $50,000 $6,500,000
$-
$620,000
$450,000
$320,000
Balance December 31 Revenue Expenditures
9
201 SEWER SYSTEM
Improvements to the 201 Sewer System are intended to be funded through user fees. The projects
recommended are shown below.
2018
Anderson / Erickson
2019 2020
2021
2022
Drainfield
I $
200,000
Bliss
Bliss Lift Station 1 - control panel
$ 31,000
Bliss Lift Station 2 - control panel I
$ 31,000
Bliss LS 1 Pump 1
Bliss LS 1 Pump 2
Bliss LS 2 Pump 1
$
6,000
Bliss LS 2 Pump 2
; $
6,000 i
Bliss LS 3 Pump 1
$
6,000
Bliss LS 3 Pump 2
$
6,000
Bliss LS 4 Pump 1
$
6,000
Bliss LS 4 Pump 2
$
6,000
Nitrate treatment
I $
960,000
$ -
$ 62,000: $ -
$
36,000 $
1,160,000
• The control panel projects in 2019 are to replace the panels that were originally installed in 1986.
• The lift station pumps are a scheduled replacement at the end of the useful life for pumps that were
installed in 2014.
• The Anderson Erickson drainfield improvement would be used to make improvement to the drainfield and
to potentially add capacity.
• The MPCA permit for the Bliss addition requires the City to submit by September, 2019 a plan to address
the high levels of nitrate at one of the test wells. It is anticipated that there will be a time limit placed on
the City in the permit renewal process and the 2022 date is an approximation of when construction is
anticipated.
At the end of 2017 the cash balance in the 201 Sewer Fund is projected to be $73,610 and $25,610 after the 2019
projects. With the current rate structure there will not be sufficient funds for the improvement to the Anderson -
Erickson drainfield or for the Bliss nitrate remediation projects scheduled for 2022. There is no immediate need
for the E-A drainfield improvements and the amount shown can be a placeholder for future improvements. The
Bliss improvements will be required as a part of the operation permit for the Bill system that expires in February
2020. Low interest rate debt and grant assistance may be available for the nitrate remediation project; however,
at current interest rates, the annual cost to service the full amount of debt for the nitrate radiation project over a
10 -year period would be roughly $72,000 / year, which would require rates to roughly double the current rates.
10
$1,500,000
$1,000,000
$500,000
$
$(500,000)
$(1,040,000)
$(1,500,000)
2017
2018
2019
zOza
zozl
zazz
Cash balance 12/31
$73,610
$84,110
$25,610
$36,110
$10,610
$(1,138,890)
Revenue
$77,900
$72,500
$72,500
$72,500
$72,500
$72,500
Expenditures
$72,500
$62,000
$131,000
$62,000
$98,000
$1,222,000
UPTOWN SEWER SYSTEM
Improvements to the Uptown Sewer System are intended to be funded through user fees. The projects
recommended are shown below.
2018 2019 2020 2021 2022
Drainfield blower $ 3,000
Replace Uptown pump 1 $ 5,800
Replace Uptown pump 2 $ 5,800
Replace Drainfield pump 1 i 5,800
Replace Drainfield pump 2 $ 5,800
$ 3,000 ; $ - ; $ - ; $ - $ 23,200 i
The replacement of the pumps in 2022 is a schedule replacement at the end of the projected useful life for the
pumps that were installed during the 2012 upgrades.
The projected cash balance at 12/31/2017 is $2,782. After the drainfield blower is replaced in 2018, there will not
be a sufficient cash balance. While the small negative cash balance may be acceptable in the short term, funds
will need to be generated for the replacement of the lift station or drainfield pumps.
$50,000
$40,000
$30,000
$20,000
$10,000
$(10,000)
$ ( 20,000)
$(30,000)
2017
2018
2019
2020
2021
2022
Cash balance - 12/31
$2,743
$(142)
$(142)
$(257)
$(487)
$(24,032)
Revenue
$18,000
$18,000
$18,000
$18,000
$18,000
$18,000
Expenditures & Loan
$18,039
$20,885
$18,000
$18,115
$18,230
$41,545
Repayment
12
City of Scandia, Minnesota
Capital Improvement Program
2018 thm 2022
PROJECTS BY YEAR & PRIORITY
Project Name Department Project # Priority Project Cost
2018
Priority 1: Urgent, high priority
2018 Local Road Improvement Project
Public Works
PW -031
1
6,500,000
Road Maintenance - crackfill & seal cost
Public Works
PW -037
1
185,000
Bliss L.S. 2 Control Panel
201 Sewer
Fire Station HVAC Replacement
Total for: Priority 1
6,685,000
Priority 2: High priority
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
Public Works
Priority 3: Worthwhile
2008 Ford Ranger Replacement (10 1 -08)
Public Works
PW -019
2
36,500
Drain field Blower
Uptown Sewer
US -003
2
3,000
Total for: Priority 2
39,500
Priority 3: Worthwhile
Lilleskogen Park Improvements
Parks and Recreation
PR -001
3
15,000
Tennis Court Reconstruction
Parks and Recreation
PR -018
3
40,000
Ford 550 Tailgate Sander
Public Works
PW -039
3
7,000
Total for 2018
2019
Priority 1: Urgent, high priority
Fire Department Radio Replacement
Fire
Road Maintenance - crackfill & seal cost
Public Works
2019 Local Road Improvement Project
Public Works
Priority 2: High priority
Bliss L.S. 1 Control Panel
201 Sewer
Bliss L.S. 2 Control Panel
201 Sewer
Fire Station HVAC Replacement
Fire
Fire Hall Roof Replacement
Fire
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
Public Works
Priority 3: Worthwhile
Skateboard Ramps
Parks and Recreation
F-003
PW -037
PW -041
201S-001
201S-003
F-001
F-024
PW -004
PR -042
Total for: Priority 3 62,000
6,786,500
1
1
1
Total for: Priority 1
2
2
2
2
2
Total for: Priority 2
3
Total for: Priority 3
75,000
185,000
0
260,000
31,000
31,000
15,000
100,000
43,000
220,000
12,000
12,000
Total for 2019 492,000
202
Priority 1: Urgent, high priority
Road Maintenance - crackfill & seal cost Public Works PW -037 1 185,000
DRAFT for 2018-2022 Update Monday, July 10, 2017
Project Name Department Project # Priority Project Cost
Total for 2020
2021
Priority 1: Urgent, high priority
Road Maintenance - crackfill & seal cost Public Works
Priority 2: High priority
2
Bliss LS 2 Pump 1
Total for: Priority 1
185,000
Priority 2: High priority
Bliss LS 3 Pump 1
201 Sewer
Bliss LS 3 Pump 2
201 Sewer
Warning Sirens
Fire
F-009
2
30,000
Tiger Ditch Rear Mower Replacement
Public Works
PW -007
2
15,000
Tiger Boom Mower Attachment Replacement
Public Works
PW -008
2
12,000
1999 JD -6410 Tractor Replacement (302-99)
Public Works
PW -009
2
100,000
2020 Local Road Improvement Project
Public Works
PW -032
2
620,000
60,000
Total for: Priority 2
777,000
Priority 3: Worthwhile
Zamboni Replacement
Ice Rink
IR -002
3
40,000
Lilleskogen Park Improvements
Parks and Recreation
PR -001
3
10,000
Front End Loader
Public Works
PW -040
3
100,000
Total for: Priority 3
150,000
Priority 4: Low priority
Community Center Chairs
Community Center
cc -007
4
11,000
Cycling & Trails
Parks and Recreation
PR -045
4
10,000
Total for: Priority 4
21,000
Total for 2020
2021
Priority 1: Urgent, high priority
Road Maintenance - crackfill & seal cost Public Works
Priority 2: High priority
2
Bliss LS 2 Pump 1
201 Sewer
Bliss LS 2 Pump 2
201 Sewer
Bliss LS 3 Pump 1
201 Sewer
Bliss LS 3 Pump 2
201 Sewer
Bliss LS 4 Pump 1
201 Sewer
Bliss LS 4 Pump 2
201 Sewer
Fire Station HVAC Replacement
Fire
Pickup w/Plow Replacement 2011 Ford F250 (103-11)
Public Works
2021 Local Road Improvement Project
Public Works
Priority 3: Worthwhile
PW -014
Playground Equipment - Community Building
Parks and Recreation
2022
Priority 1: Urgent, high priority
Bliss nitrate treatment equipment
Road Maintenance - crackfill & seal cost
Priority 2: High priority
A/E Drainfield
1,133,000
PW -037 1 185,000
Total for: Priority 1 185,000
201S-007
2
6,000
201S-008
2
6,000
201S-009
2
6,000
201S-010
2
6,000
201S-011
2
6,000
201S-012
2
6,000
F-001
2
15,000
PW -014
2
25,500
PW -042
2
450,000
Total for: Priority 2
526,500
PR -043
3
60,000
Total for: Priority 3
60,000
Total for 2021
771,500
201 Sewer
201S-005 1 960,000
Public Works
PW -037 1 185,000
Total for: Priority 1 1,145,000
201 Sewer
201S-002 2 200,000
DRAFT for 2018-2022 Update Monday, July 10, 2017
Project Name
Department
Project #
Priority
Project Cost
Community Center HVAC Replacement
Community Center
CC -002
2
30,000
Skid Loader and Trailer
Public Works
PW -015
2
40,000
2011 Mack Dump Truck/Plow Replacement (203-11)
Public Works
PW -017
2
200,000
2022 Local Road Improvement Project
Public Works
PW -033
2
320,000
Uptown Pump 1 Replacement
Uptown Sewer
US -004
2
5,800
Uptown Pump 2 Replacement
Uptown Sewer
US -005
2
5,800
Drainfield Pump 1 Replacement
Uptown Sewer
US -006
2
5,800
Drainfield Pump 2 Replacement
Uptown Sewer
US -007
2
5,800
Total for: Priority 2 813,200
Priority 3: Worthwhile
Playground Equipment - Erickson ballfield Parks and Recreation PR -044 3 45,000
Total for: Priority 3 45,000
Total for 2022 2,003,200
GRAND TOTAL 11,186,200
DRAFT for 2018-2022 Update Monday, July 10, 2017
City of Scandia, Minnesota
Capital Improvement Program
2018 thru 2022
PROJECTS BY FUNDING SOURCE
Source Project # Priority 2018 2019 2020 2021 2022 Total
Capital Improvement Fund 0
Community Center HVAC Replacement
CC -002
2
30,000
30,000
Community Center Chairs
cc -007
4
11,000
11,000
Fire Station HVAC Replacement
F-001
2
15,000
15,000
30,000
Warning Sirens
F-009
2
30,000
30,000
Fire Hall Roof Replacement
F-024
2
100,000
100,000
Tennis Court Reconstruction
PR -018
3
40,000
40,000
Skateboard Ramps
PR -042
3
12,000
12,000
Playground Equipment - Community Building
PR -043
3
60,000
60,000
Capital Improvement Fund Total
40,000
127,000
41,000
75,000
30,000
313,000
Equipment Replacement Fund
Fire Department Radio Replacement
F-003
1
75,000
75,000
Zamboni Replacement
IR -002
3
40,000
40,000
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
PW -004
2
43,000
43,000
Tiger Ditch Rear Mower Replacement
PW -007
2
15,000
15,000
Tiger Boom Mower Attachment Replacement
PW -008
2
12,000
12,000
1999 JD -6410 Tractor Replacement (302-99)
PW -009
2
100,000
100,000
Pickup w/Plow Replacement 2011 Ford F250 (103-11)
PW -014
2
25,500
25,500
Skid Loader and Trailer
PW -015
2
40,000
40,000
2011 Mack Dump Truck/Plow Replacement (203-11)
PW -017
2
200,000
200,000
2008 Ford Ranger Replacement (10 1 -08)
PW -019
2
36,500
36,500
Ford 550 Tailgate Sander
PW -039
3
7,000
7,000
Front End Loader
PW -040
3
100,000
100,000
Equipment Replacement Fund Total
43,500
118,000
267,000
25,500
240,000
694,000
General Fund - Public Works
Road Maintenance - crackfill & seal cost
PW -037
1
185,000
185,000
185,000
185,000
185,000
925,000
General Fund - Public Works Total
185,000
185,000
185,000
185,000
185,000
925,000
Local Road Improvement Fund
2018 Local Road Improvement Project
PW -031
1
6,500,000
6,500,000
2020 Local Road Improvement Project
PW -032
2
620,000
620,000
2022 Local Road Improvement Project
PW -033
2
320,000
320,000
2019 Local Road Improvement Project
PW -041
1
0
0
2021 Local Road Improvement Project
PW -042
2
450,000
450,000
Local Road Improvement Fund Total
6,500,000
0
620,000
450,000
320,000
7,890,000
Park Improvement Fund
DRAFT for 2018-2022 Update Monday, July 10, 2017
Source Project # Priority 2018 2019 2020 2021 2022 Total
Lilleskogen Park Improvements
PR -001
Playground Equipment- Erickson ballfeld
PR -044
Cycling & Trails
PR -045
Park Improvement Fund Total
200,000
Sewer Fund (201)
Bliss L.S. 1 Control Panel
201S-001
A/E Drainfield
201S-002
Bliss L.S. 2 Control Panel
201S-003
Bliss nitrate treatment equipment
201S-005
Bliss LS 2 Pump 1
201S-007
Bliss LS 2 Pump 2
201S-008
Bliss LS 3 Pump 1
201S-009
Bliss LS 3 Pump 2
201 S-010
Bliss LS 4 Pump 1
201 S-011
Bliss LS 4 Pump 2
201 S-012
Sewer Fund (201) Total
6,000
2
6,000
Uptown Sewer
Drain field Blower
US -003
Uptown Pump 1 Replacement
US -004
Uptown Pump 2 Replacement
US -005
Drainfield Pump 1 Replacement
US -006
Drainfield Pump 2 Replacement
US -007
Uptown Sewer Total
GRAND TOTAL
2
3 15,000 10,000 25,000
3 45,000 45,000
4 10,000 10,000
15,000 20,000 45,000 80,000
2 31,000
31,000
2
200,000
200,000
2 31,000
31,000
1
960,000
960,000
2
6,000
6,000
2
6,000
6,000
2
6,000
6,000
2
6,000
6,000
2
6,000
6,000
2
6,000
6,000
62,000
36,000
1,160,000
1,258,000
2 3,000
3,000
2
5,800
5,800
2
5,800
5,800
2
5,800
5,800
2
5,800
5,800
3,000
23,200
26,200
6,786,500 492,000 1,133,000 771,500 2,003,200 11,186,100
DRAFT for 2018-2022 Update Monday, July 10, 2017
City of Scandia, Minnesota
Capital Improvement Program
2018 thru 2022
PROJECTS BY DEPARTMENT
Department Project # Priority 2018 2019 2020 2021 2022 Total
1201 Sewer
Bliss L.S. 1 Control Panel
201S-001
2
31,000
31,000
A/E Drainfield
201S-002
2
200,000
200,000
Bliss L.S. 2 Control Panel
201S-003
2
31,000
31,000
Bliss nitrate treatment equipment
201S-005
1
960,000
960,000
Bliss LS 2 Pump 1
201S-007
2
6,000
6,000
Bliss LS 2 Pump 2
201S-008
2
6,000
6,000
Bliss LS 3 Pump 1
201S-009
2
6,000
6,000
Bliss LS 3 Pump 2
201S-010
2
6,000
6,000
Bliss LS 4 Pump 1
201S-011
2
6,000
6,000
Bliss LS 4 Pump 2
201S-012
2
6,000
6,000
201 Sewer Total
62,000
36,000
1,160,000
1,258,000
Community Center
Community Center HVAC Replacement
CC -002
2
30,000
30,000
Community Center Chairs
cc -007
4
11,000
11,000
Community Center Total
11,000
30,000
41,000
Fire i
Fire Station HVAC Replacement
F-001
2
15,000
15,000
30,000
Fire Department Radio Replacement
F-003
1
75,000
75,000
Warning Sirens
F-009
2
30,000
30,000
Fire Hall Roof Replacement
F-024
2
100,000
100,000
Fire Total
190,000
30,000
15,000
235,000
Ice ink
Zamboni Replacement
IR -002
3
40,000
40,000
Ice Rink Total
40,000
40,000
Parks and Recreation 0
Lilleskogen Park Improvements
PR -001
3
15,000
10,000
25,000
Tennis Court Reconstruction
PR -018
3
40,000
40,000
Skateboard Ramps
PR -042
3
12,000
12,000
Playground Equipment - Community Building
PR -043
3
60,000
60,000
Playground Equipment - Erickson ballfield
PR -044
3
45,000
45,000
Cycling & Trails
PR -045
4
10,000
10,000
Parks and Recreation Total
55,000 12,000
20,000
60,000
45,000
192,000
Public Works
Pickup w/Plow Replacement 2008 Ford F350 (102-08)
PW -004
2
43,000
43,000
Tiger Ditch Rear Mower Replacement
PW -007
2
15,000
15,000
Tiger Boom Mower Attachment Replacement
PW -008
2
12,000
12,000
DRAFT for 2018-2022 Update Monday, July 10, 2017
Department Project # Priority 2018 2019 2020 2021 2022 Total
1999 JD -6410 Tractor Replacement (302-99)
PW -009
Pickup w/Plow Replacement 2011 Ford F250 (103-11)
PW -014
Skid Loader and Trailer
PW -015
2011 Mack Dump Truck/Plow Replacement (203-11)
PW -017
2008 Ford Ranger Replacement (101-08)
PW -019
2018 Local Road Improvement Project
PW -031
2020 Local Road Improvement Project
PW -032
2022 Local Road Improvement Project
PW -033
Road Maintenance - crackfill & seal cost
PW -037
Ford 550 Tailgate Sander
PW -039
Front End Loader
PW -040
2019 Local Road Improvement Project
PW -041
2021 Local Road Improvement Project
PW -042
Public Works Total
Uptown Sewer
36,500
Drain field Blower
US -003
Uptown Pump 1 Replacement
US -004
Uptown Pump 2 Replacement
US -005
Drainfield Pump 1 Replacement
US -006
Drainfield Pump 2 Replacement
US -007
Uptown Sewer Total
620,000
GRAND TOTAL
2
100,000
100,000
2
25,500
25,500
2
40,000
40,000
2
200,000
200,000
2 36,500
36,500
1 6,500,000
6,500,000
2
620,000
620,000
2
320,000
320,000
1 185,000
185,000
185,000
185,000
185,000
925,000
3 7,000
7,000
3
100,000
100,000
1
0
0
2
450,000
450,000
6,728,500
228,000
1,032,000
660,500
745,000
9,394,000
2 3,000
3,000
2
5,800
5,800
2
5,800
5,800
2
5,800
5,800
2
5,800
5,800
3,000
23,200
26,200
6,786,500
492,000
1,133,000
771,500
2,003,200
11,186,200
DRAFT for 2018-2022 Update Monday, July 10, 2017
PRELIMINARY COST ESTIMATE
SCANDIA, MN
JUNE 2017
ITEM
UNITS
CITY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
Old Marine Trail N / 195th ST N
Full Depth Reclamation & Pave
Road Culvert Replacement
LF
EA
6950
5
$82
$5,000
$569,900
$25,000
Driveway culvert replacement
EA
9
$2,600
$23,400
Guardrail
LF
600
$20
$12,000
Guardrail End Treatment
EA
2
$2,500
$5,000
Embankment Fill/ Road Support
LS
1
$30,000
$30,000
Clearing and Grubbing
LS
1
$10,000
$10,000
Subtotal Old Marine Trail N / 195th ST N =
$675,300
Orwell Ave N (South of 197th)
Full Depth Reclamation & Pave
Road Culvert Replacement
LF
EA
3030
2
$82
$5,000
$248,460
$10,000
Driveway Culvert Replacement
EA
9
$2,600
$23,400
Curb Replacement
LF
100
$20
$2,000
Guardrail
LF
300
$20
$6,000
Guardrail End Treatment
EA
2
$2,500
$5,000
Embankment Fill/ Road Support
LS
1
$10,000
$10,000
Clearing and Grubbing
LS
1
$3,000
$3,000
Subtotal Orwell Ave N (South of 197th) _
$307,860
Orwell Court
Full Depth Reclamation & Pave
LF
1250
$82
$102,500
Road Culvert Replacement
Driveway Culvert Replacement
EA
EA
1
2
$5,000
$2,600
$5,000
$5,200
Subtotal Orwell Court =
$112,700
Oxboro Avenue
Full Depth Reclamation & Pave
LF
7500
$82
$615,000
Aggregate Base, Class 5
TN
2400
$11
$26,400
Guardrail
LF
300
$20
$6,000
Guardrail End Treatment
EA
2
$2,500
$5,000
Embankment Fill/ Road Support
LS
1
$20,000
$20,000
Subtotal Oxboro Avenue =
$672,400
ITEM
UNITS
CITY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
Oren Road N
Full Depth Reclamation & Pave
LF
4660
$82
$382,120
Aggregate Base, Class 5
TN
700
$11
$7,700
Driveway Culvert Replacement
EA
3
$2,600
$7,800
Road Culvert Replacement
EA
4
$5,000
$20,000
Wetland Review
LS
1
$1,500
$1,500
Embankment Fill/ Road Support
Clearing and Grubbing
LS
LS
1
1
$18,000
$5,000
$18,000
$5,000
Curve Reconstruction
LS
1
$50,000
$50,000
Subtotal Oren Road N =
$492,120
199th Street N
Full Depth Reclamation & Pave
LF
5305
$82
$435,010
Driveway Culvert Replacement
EA
10
$2,600
$26,000
Curb Replacement
Guardrail
LF
LF
300
1000
$20
$20
$6,000
$20,000
Guardrail End Treatment
EA
2
$2,500
$5,000
Clearing and Grubbing
LS
1 $15,000
Subtotal 199th Street N =
$15,000
$507,010
Parkview Avenue / Parkview Lane
Full Depth Reclamation & Pave
LF
6720
$82
$551,040
Road Culvert Replacement
EA
4
$5,000
$20,000
Driveway Culvert Replacement
EA
12
$2,600
$31,200
Guardrail
Guardrail End Treatment
LF
EA
300
4
$20
$2,500
$6,000
$10,000
Clearing and Grubbing
LS
1
$5,000
$5,000
Subtotal Parkview Avenue / Parkview Lane =
$623,240
Oldfield Ave N
Full Depth Reclamation & Pave
LF
2650
$82
$217,300
Wetland Review
Driveway Culvert Replacement
Road Culvert Replacement
Street Widening
Clearing and Grubbing
LS
EA
EA
LS
LS
1 $1,500
6 $2,600
3 $5,000
1 $20,000
1 $10,000
Subtotal Oldfield Ave N =
$1,500
$15,600
$15,000
$20,000
$10,000
$279,400
ITEM
UNITS
CITY
ESTIMATED
UNIT PRICE
TOTAL
PRICE
228th Street NIM Hard Ave
Full Depth Reclamation & Pave
LF
5040
$82
$413,280
Wetland Review
LS
1
$1,500
$1,500
Driveway Culvert Replacement
EA
8
$2,600
$15,600
Road Culvert Replacement
EA
4
$5,000
$20,000
Curb Replacement
LF
2400
$20
$48,000
Embankment Fill/ Road Support
LS
1
$30,000
$30,000
Subtotal 228th Street N/Mallard Ave =
$528,380
230th Street N
Full Depth Reclamation & Pave
LF
3150
$82
$258,300
Wetland Review
LS
1
$1,500
$1,500
Road Culvert Replacement
EA
2
$5,000
$10,000
Driveway Culvert Replacement
EA
3
$2,600
$7,800
Curb Replacement
LF
300
$20
$6,000
Subtotal
230th Street N =
$283,600
Kirk Avenue
Full Depth Reclamation & Pave
LF
3015
$82
$247,230
Aggregate Base, Class 5
Wetland Review
TN
LS
950
1
$11
$1,500
$10,450
$1,500
Road Culvert Replacement
EA
4
$5,000
$20,000
Driveway Culvert Replacement
EA
6
$2,600
$15,600
Subtotal Kirk Avenue =
$294,780
Meadowbrook Ave. N/Melanie Trail N
Full Depth Reclamation & Pave
LF
5300
$82
$434,600
Wetland Review
LS
1
$1,500
$1,500
Road Culvert Replacement
EA
4
$5,000
$20,000
Driveway Culvert Replacement
EA
8
$2,600
$20,800
Subtotal Meadowbrook Ave. N/Melanie Trail N =
$476,900
Oakhill Road
Full Depth Reclamation & Pave
LF
12650
$82
$1,037,300
Road Culvert Replacement
EA
6
$5,000
$30,000
Driveway Culvert Replacement
EA
14
Subtotal
$2,600
Oakhill Road =
$36,400
$1,103,700
ESTIMATED
TOTAL
ITEM UNITS QTY UNIT PRICE
PRICE
Summary:
Total Old Marine Trail N / 195th ST N
$675,300
Total Orwell Ave N (South of 197th)
$307,860
Total Orwell Court
$112,700
Total Oxboro Avenue
$672,400
Total Oren Road N
$492,120
Total 199th Street N
$507,010
Total Parkview Avenue / Parkview Lane
$623,240
Total Oldfield Ave N
$279,400
Total 228th Street N/Mallard Ave
$528,380
Total 230th Street N
$283,600
Total Kirk Avenue
$294,780
Total Meadowbrook Ave. N/Melanie Trail N
$476,900
Total Oakhill Road
$1,103,700
Street Sign Replacement
$15,000
Subgrade Repairs
$50,000
Contingencies
$50,000
Total Estimated Project Cost
$6,472,390