8.a 1 Staff Report-2018-2022 Capital Improvement Plan
Staff Report
Date of Meeting: September 6, 2017
To: Planning Commission
From: Neil Soltis, Administrator
Re: 2018 – 2022 Capital Improvement Plan
Background:
The Planning Commission’s role in the Capital Planning process is prescribed in Minn. Stat. §
462.356, subd 2. After a comprehensive municipal plan or section of a plan has been
recommended by the Planning Commission and a copy filed with the City Council, the Planning
Commission must be given a chance to review and comment on all proposed public capital
improvements within the City.
The Planning Commission must report in writing to the City Council its findings as to whether
the proposed capital improvements are in compliance with the comprehensive municipal plan.
The term capital improvement is not defined within the comprehensive planning statute.
However, other statutes define a capital improvement as “betterment of public lands, buildings
or other improvements.” While the Capital Improvement Plan includes the purchase of
equipment and vehicles, these would not be considered capital improvements using the
definition in the statutes.
The Planning Commission has 45 days to report on the proposal, unless the City Council
designates a shorter or longer period for review. If the Planning Commission does not report
within the required timeline, this statutory provision is considered waived by the Commission.
A City Council may by resolution adopted by two-thirds vote dispense with this requirement
when in its judgment it finds that the proposed capital improvement has no relationship to the
comprehensive municipal plan.
In submitting comments and review, the Planning Commission serves in a strictly advisory role.
The City Council ultimately decides on capital improvements for the city and is not bound by
Planning Commission recommendations.
Issue: Are the improvements included in the 2018 – 2022 Capital Improvement Plan as
recommended by the Capital Improvement Committee in compliance with the 2008
Comprehensive Plan.
Proposal Details:
Included in your packet is the 2018-2022 Capital Improvement Plan. By number most of the
improvement projects recommended in the plan are for the replacement of existing equipment
that is at the end of its useful life. The projects that are not equipment related and subject to
review for consistency with the Comprehensive Plan are:
Lilleskogen Park Improvements
Shelter – 2018 - $15,000
Other undesignated – 2020 - $10,000
A goal in the 2030 Comprehensive Plan is implementation of the 2006 Parks, Trails, and
Open Space Plan for improvements to Scandia’s existing parks and trails. Lilleskogen (Old
Lions Park at the time) was listed as an undeveloped site with no improvement
recommendations. An implementation recommendation in the 2030 plan is to develop
existing undeveloped parcels as an integral part of Scandia’s park system. The proposed
improvements are consistent with the Lilleskogen Park Plan that was approved by the City
Council in 2008.
Roads
Reclaim and repave – 2018 - $6,500,000
Mill and Overlay – 2020 - $620,000
Mill and Overlay – 2021 - $450,000
Mill and Overlay – 2022 – 320,000
A goal in the 2030 Comprehensive Plan is to maintain Scandia’s system of local roadways. A
policy under that goal is to keep Scandia’s hard surface roadways in good repair with timely
maintenance and investment. The proposed 2018 project address all of the Scandia Roads
that have pavement ratings of poor or very poor. The projects for 2020 – 2022 address
roads that are currently rated fair.
Options:
1) By motion approve the improvements in the 2018 – 2022 Capital Improvement Plan
as being consistent with the 2008 Comprehensive Plan16-2020 CIP as drafted
2) Recommend the Plan be changed to remove improvements that are not consistent
with the Comprehensive Plan
3) Defer action until the October Planning Commission meeting
4) Take no action for 45 days in which case the review requirement is waived.
Recommendation: Option 1
Capital Improvement Program
City of Scandia, Minnesota
PROJECTS BY DEPARTMENT
2018 2022thru
Total2018 2019 2020 2021 2022Department Project # Priority
201 Sewer
201S-001 31,00031,000Bliss L.S. 1 Control Panel 2
201S-002 200,000200,000A/E Drainfield 2
201S-003 31,00031,000Bliss L.S. 2 Control Panel 2
201S-005 960,000960,000Bliss nitrate treatment equipment 1
201S-007 6,0006,000Bliss LS 2 Pump 1 2
201S-008 6,0006,000Bliss LS 2 Pump 2 2
201S-009 6,0006,000Bliss LS 3 Pump 1 2
201S-010 6,0006,000Bliss LS 3 Pump 2 2
201S-011 6,0006,000Bliss LS 4 Pump 1 2
201S-012 6,0006,000Bliss LS 4 Pump 2 2
1,258,00062,000 36,000 1,160,000201 Sewer Total
Community Center
CC-002 30,00030,000Community Center HVAC Replacement 2
cc-005 33,30033,300LED lighting upgrade - offices n/a
cc-007 11,00011,000Community Center Chairs 4
74,30033,300 11,000 30,000Community Center Total
Fire
F-001 30,00015,000 15,000Fire Station HVAC Replacement 2
F-003 75,00075,000Fire Department Radio Replacement 1
F-009 30,00030,000Warning Sirens 2
F-018 66,00066,000Back-up Generator for Fire Hall 2
F-024 100,000100,000Fire Hall Roof Replacement 2
301,00066,000 190,000 30,000 15,000Fire Total
Ice Rink
IR-002 40,00040,000Zamboni Replacement 3
40,00040,000Ice Rink Total
Parks and Recreation
PR-001 25,00015,000 10,000Lilleskogen Park Improvements 3
PR-018 40,00040,000Tennis Court Reconstruction 3
PR-042 12,00012,000Skateboard Ramps 3
PR-043 60,00060,000Playground Equipment - Community Building 3
PR-044 45,00045,000Playground Equipment - Erickson ballfield 3
PR-045 10,00010,000Cycling & Trails 4
192,00055,000 12,000 20,000 60,000 45,000Parks and Recreation Total
Public Works
PW-004 43,00043,000Pickup w/Plow Replacement 2008 Ford F350 (102-08) 2
Tuesday, August 22, 2017DRAFT for 2018-2022 Update
Total2018 2019 2020 2021 2022Department Project # Priority
PW-007 15,00015,000Tiger Ditch Rear Mower Replacement 2
PW-008 12,00012,000Tiger Boom Mower Attachment Replacement 2
PW-009 100,000100,0001999 JD-6410 Tractor Replacement (302-99) 2
PW-014 25,50025,500Pickup w/Plow Replacement 2011 Ford F250 (103-11) 2
PW-015 40,00040,000Skid Loader and Trailer 2
PW-017 200,000200,0002011 Mack Dump Truck/Plow Replacement (203-11) 2
PW-019 36,50036,5002008 Ford Ranger Replacement (101-08) 2
PW-031 6,500,0006,500,0002018 Local Road Improvement Project 1
PW-032 620,000620,0002020 Local Road Improvement Project 2
PW-033 320,000320,0002022 Local Road Improvement Project 2
PW-037 925,000185,000 185,000 185,000 185,000 185,000Road Maintenance - patch & sealcoat 1
PW-039 7,0007,000Ford 550 Tailgate Sander 3
PW-040 100,000100,000Front End Loader 3
PW-041 002019 Local Road Improvement Project 1
PW-042 450,000450,0002021 Local Road Improvement Project 2
9,394,0006,728,500 228,000 1,032,000 660,500 745,000Public Works Total
Uptown Sewer
US-003 3,0003,000Drain field Blower 2
US-004 5,8005,800Uptown Pump 1 Replacement 2
US-005 5,8005,800Uptown Pump 2 Replacement 2
US-006 5,8005,800Drainfield Pump 1 Replacement 2
US-007 5,8005,800Drainfield Pump 2 Replacement 2
26,2003,000 23,200Uptown Sewer Total
GRAND TOTAL 11,285,5006,885,800 492,000 1,133,000 771,500 2,003,200
Tuesday, August 22, 2017DRAFT for 2018-2022 Update