1-5-15 MinutesCity of Scandia Parks and Recreation Committee
January 5, 2015
Members Present: Greg Zauner (Chair), Alex Bildeaux (Vice -Chair), Matt Rasmussen, Brad Borg,
Ryan Jinks, and Dan Lee (City Council Representative)
Staff Present: Judi Negus (Office Assistant), Tim Kieffer (Director of Public Works) and Kristina
Handt (City Administrator)
Guests Present: Pam Arnold
Chair Zauner called the meeting to order at 7:01 p.m.
PUBLIC FORUM
There were no public comments.
APPROVAL OF AGENDA
Motion by Bildeaux, seconded by Rasmussen, to approve the agenda. The motion carried 5-
0.
APPROVAL OF MINUTES
Motion by Rasmussen, seconded by Bildeaux, to approve the December 1, 2014 minutes. The
motion carried 5-0.
:7=1:101NA M
Vice Chair's Report
Vice Chair Bildeaux reported the City Council approved Meister's Bar and Grill temporary liquor
license permit as well as the Scanley Cup special event permit. Although the Committee had
recommended ceasing liquor sales at 1 a.m. or the end of the Scanley Cup hockey tournament,
whichever comes first, the City Council approved sales cease before the start of the last game.
Bildeaux informed the winners of the Boy Scout Pack 173 ice fishing contest would be announced at
the sponsor tents on Goose Lake and the winners would be recognized at the Community Center.
The City Council approved posting signs indicating alcoholic beverages could not be brought in,
although it would not be enforceable. Handt informed Corey Roberts agreed to inform participants
they could not bring alcoholic beverages.
Brad Borg shared he had attended the City Council Work Session meeting. The City Council did not
take any action to fund the paving and curb work for Lilleskogen parking lot. Borg hoped any surplus
from the 2014 budget might be used to fund the parking lot. Lee stated the park dedication funds
might pay for the curb.
Staff Report
Negus informed the winter skating programs begin this week. There are a total of 24 participants in
the Learn to Skate program and 8 participants in the Pleasure Skating program. Negus reported the
Vinterfest Performance program was canceled since there were only 2 registrations.
OLD BUSINESS
Review Vinterfest Tasks and Responsibilities
Negus provided an updated list of Vinterfest task assignments and asked Committee members to
review for accuracy and share any status changes. Negus questioned if staff was willing to prepare
the pond at the Gammelgarden Museum even though the skating performance was canceled.
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Scandia Parks and Recreation Committee
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Kieffer recommended pleasure skating take place at the Community Center pleasure rink. Jinks
stated he will consider preparing the Gammelgarden pond.
Rasmussen informed Dan Swanson would DJ at the Scanley Cup and Roberts has another DJ to
assist.
Pam Arnold distributed final Vinterfest promotional materials to Committee members. Arnold
informed these materials were shared with Roberts. Arnold shared with the Committee the first,
second, and two third place winning designs for the Vinterfest button design contest. Arnold
announced Vinterfest's first "Gold Medal" level sponsor to be Brad Borg.
Arnold shared there would be a flag raising ceremony at 10 a.m. on Saturday, February 7, to kick-off
Vinterfest. The ceremony would include the pledge of allegiance, an announcement by Mayor
Simonson, our Saami reindeer herder elder, and Zauner would speak on behalf of the Committee.
Handt questioned the budget for Vinterfest. Arnold reported the expenses to include $115 for button
kits, $200 for banners, $60 for Quiz Promenade and $350 for the Wildlife Science Center. Arnold
explained the cost for reindeer would start at $650 and go up. Handt recommended that if at least
four more $250 sponsors were not obtained, the reindeer appearance should be canceled. Handt
also suggested a deadline of January 20 to obtain sponsorship and donations.
Zauner suggested the $1 cost for a button was not sufficient. Lee suggested selling the buttons for
$1 and asking for an additional donation. Another suggestion was to have our Saami elder randomly
hand out coupons to participants wearing a button. Jinks suggested tabling the ideas for next year
consideration. The Committee members agreed to sell the buttons for $2 each.
Rasmussen agreed to contact Dan Swanson for use of a cordless microphone. Handt shared the
Lions Club has one as well.
Handt informed the fireworks will be displayed northeast of the tennis courts.
NEW BUSINESS
2014 Annual Report
Negus provided a draft of the 2014 Annual Report for Committee review. Committee members
agreed to include obtaining financial donations under accomplishments for Lilleskogen Park
Improvements. Committee members also agreed to include the proceeds from the Scanley Cup
hockey tournament were used for net and fencing under Ice Rink Maintenance.
The goals for Lilleskogen Park Improvements were discussed. Kieffer shared the need to finish the
parking lot before moving forward with other goals. Jinks shared concern obtaining the necessary
funding to pay for the parking lot and the impact on the momentum of Lilleskogen improvements.
Handt informed the 2014 budget surplus would be known in May 2015 and recommended the
Committee make a pitch for the funding at that time or the Committee could make a
recommendation for funding in the 2016 budget. Lee suggested that if there are other paving needs,
it might be less expensive to pave the parking lot if the jobs were combined. Borg questioned if we
could obtain funding with an internal City loan.
Handt recommended the Committee prepare detailed plans and a cost breakdown to share with City
Council members when requesting funds. Borg informed only approximately .9% of the capital
improvement plan funds go to parks.
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Scandia Parks and Recreation Committee
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For the 2015 Calendar, Committee members agreed on the following changes:
February: Add "Election of Chair and Vice Chair"
March: Add Winterfest Recap and Preliminary Planning"
May: Change to "Review and approve 2016 budget and 2015 budget amendments"
Motion by Jinks, seconded by Bildeaux, to accept the 2014 Annual Report as amended. The
motion carried 5-0.
AGENDA FOR NEXT MEETING
The Committee agreed on the following agenda item:
1. Vote for Chair and Vice Chair
ADJOURNMENT
Rasmussen, seconded by Bildeaux, moved to adjourn the meeting. The motion carried 5-0.
The meeting adjourned at 8:42 p.m.
Respectfully submitted,
Judi Negus
Office Assistant