2-2-15 MinutesCity of Scandia Parks and Recreation Committee
February 2, 2015
Members Present: Greg Zauner (Chair), Matt Rasmussen, Brad Borg, Ryan Jinks, Alex Bildeaux
(arriving at 7:05 p.m.), and Dan Lee (City Council Representative)
Staff Present: Judi Negus (Office Assistant) and Tim Kieffer (Director of Public Works)
Chair Zauner called the meeting to order at 7 p.m.
PUBLIC FORUM
There were no public comments.
APPROVAL OF AGENDA
Motion by Jinks, seconded by Rasmussen, to approve the agenda. The motion carried 4-0.
APPROVAL OF MINUTES
Motion by Rasmussen, seconded by Jinks, to approve the January 5, 2015 minutes. The
motion carried 4-0.
REPORTS
Chair's Report
Chair Zauner informed the City Council approved the Parks and Recreation 2014 Annual Report.
Zauner suggested changing the term rain garden. Kieffer informed a rain garden could also be
referred to as a bio retention pond.
Staff Report
Negus informed she supervised the January 29 Pleasure Skating program. Negus shared 8 of the
13 registered students participated. Rasmussen noted most students usually participate.
OLD BUSINESS
Vinterfest Updates
Zauner informed there will be live reindeer. Zauner shared the City Attorney advised the City not to
sign the presented contract with Johmar Farms, which releases Johmar Farms from liability. Zauner
stated Sue Rodsjo agreed to sign the contract and the reindeer will be located behind her place of
business. Negus informed that although Rodsjo signed off on the contract, the $700 fee will come
from the solicited business donations for Vinterfest and/or the "Events" budget. Jinks shared
concern regarding the cost for a two-hour reindeer appearance. Negus informed that if the reindeer
lose their antlers prior to Vinterfest, the contract would be void.
Zauner shared the Elim church parking lot would be blocked off to prevent parking to accommodate
viewing of the fireworks display.
Zauner stated the 10 a.m. kickoff ceremony on Saturday, February 7, would include invited
dignitaries, such as Mayor Simonson, Corey Roberts, Lisa Pothen, Pam Arnold and McKenna
Andrews. Zauner suggested the Committee present Arnold with a plaque of appreciation at the
ceremony. Committee members agreed Zauner should order the plaque at a cost of $7.50 plus an
additional charge for each letter. The Committee agreed the plaque should read similar to "In
Appreciation for Your Contributions to the Success of Vinterfest."
February 2, 2015
Scandia Parks and Recreation Committee
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Negus asked for clarification of the location for the snow sculpture contest. Although it was initially
planned to be located between the parking lot and warming house, the Committee agreed the snow
sculpture contest should be south of the pleasure skating rink.
Negus asked Jinks to follow up with Arnold regarding any grooming that may be needed for the
LilleTour/Quiz Promenade.
Lisa Pothen reported she has 52 registrations for the ice fishing contest. Pothen also reported the
Cub Scouts never received Vinterfest buttons to help with sales. Pothen will have them available for
sale at the contest. Lee estimated 100 more buttons could be made. Jinks reported there are
buttons available for sale at Meister's, Scandia Old Towne Liquor, Scandia Market & Mercantile,
Scandia Cafe, and Scandia Hair Design.
Negus shared the flyer that went home with all of the students at Scandia Elementary. Negus also
shared the total donations and expenses to date. Committee members shared concern regarding
the Vinterfest budget including $450 for the Forest Lake Wildlife Science Center presentation at
Scandia Elementary.
Negus provided Zauner with waiver forms for the snow sculpture contest participants. Negus also
gave Zauner a key for the sound system and door. Zauner agreed to lock the Community Center
after the fireworks display.
NEW BUSINESS
Election of Chair and Vice Chair
Chair Zauner informed the Committee needs to
Bildeaux nominated Jinks for Chair. Rasmussen
members agreed on the nominations.
select a Chair and Vice Chair for a year term.
nominated Borg for Vice Chair. The Committee
Zauner also recommended the term of Chair and Vice Chair to end the last day in February, rather
than the last day in January and the election of Chair and Vice Chair be changed to the first meeting
in March of each year. Zauner suggested the proposed date change would eliminate potential
conflict with Vinterfest obligations. Bildeaux asked whether there would be any concerns for the
current term expiration dates. The Committee agreed their terms would be extended another month.
Motion by Zauner, seconded by Rasmussen, to revise the Parks and Recreation Committee
Bylaws to change the selection of Chair and Vice Chair to the first meeting in March and to
change the term expiration date to the last day in February. The motion carried 5-0.
Preliminary Budget Planning
Zauner suggested the Committee could benefit by reviewing the monthly Expenditure Guideline
report. Although Negus does not have access to this information, Negus reported Brenda Eklund
agreed to print these for the Committee meetings.
Negus provided the 2015 Adopted Budget report for Committee review. Jinks requested staff to
walk through the changes in the budget. Kieffer shared City Council did not approve a year-round
part-time maintenance position. Operating supplies went down based on past trends. Building repair
went up due to hockey rink board replacement. Other services is for unforeseen contracted
services, such as the replacement of a door at the warming house last year.
February 2, 2015
Scandia Parks and Recreation Committee
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AGENDA FOR NEXT MEETING
Jinks informed he would be providing Negus with a recommendation to set the framework for next
year's Vinterfest for Committee review prior to the March 2, 2015 meeting.
The Committee agreed on the following agenda items:
1. Vinterfest Recap and Preliminary Planning for 2016
2. Review and Approve Summer Recreation Programs Brochure
ADJOURNMENT
Rasmussen, seconded by Jinks, moved to adjourn the meeting. The motion carried 5-0.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
Judi Negus
Office Assistant