1-7-13 MinutesCity of Scandia Parks and Recreation Committee
January 7, 2013
Members Present: Alex Bildeaux (Chair), Mike White (Vice -Chair), Matt Rasmussen, Greg
Zauner, Tom Vogen, Sally Swanson (City Council Representative)
Members Absent: Pam Arnold
Staff Present: Tim Kieffer (Maintenance Superintendent) and Judi Negus (Office
Assistant/Recreation Coordinator)
Guests: Mayor Randall Simonson and Council member Dan Lee
Chair Bildeaux called the meeting to order at 7 p.m.
PUBLIC FORUM
No public comments were made.
APPROVAL OF AGENDA
Motion by White, seconded by Vogen, to approve the Agenda. The motion carried 5-0.
APPROVAL OF MINUTES
Motion by Zauner, seconded by Rasmussen, to approve the December 3, 2012 minutes. The
motion carried 5-0.
REPORTS
Chair's Report
Bildeaux stated he would provide a report for Korey Olson's project when it comes up on this
meeting's agenda.
Staff Report
Negus reported the ice rink was reserved by the Chisago Lakes B Mites on Tuesdays from 6 to 7
p.m. Negus also reported there were 18 registrations for the Pleasure Skating class and four
registrations for the Open Skating class. Negus recommended canceling the Open Skating class,
since we did not meet the minimum enrollment of five, and issue refunds. Motion by White,
seconded by Zauner, to cancel the Open Skating program. The motion carried 5-0.
OLD BUSINESS
Korey Olson Eagle Scott Project
Bildeaux shared concern that this project still does not have a recommendation from the
Committee and that individual committee members were making decisions for this project that
were not placed before the Committee.
Korey Olson presented his project to replace the deteriorating sign at Wind In The Pines
Preserve. The sign would show new hours and there would be reduced rules. The sign would
January 7, 2013
Scandia Parks and Recreation Committee
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have treated plywood backer with a polycarbonate cover. The polycarbonate cover would
provide protection for approximately 15 years and would allow easier clean-up of spray paint in
the event of vandalism. Olson would be using treated posts for support that would be dug three
feet deep. Kieffer recommended the posts be four feet deep. Swanson recommended the sign
not site the specific ordinance number since it would be subject to change. Kieffer suggested
wood chips be used at the base of the sign to deter weed growth.
Korey shared a Sherwin-Williams paint sample to be considered in the selection of the lettering
of the sign. Korey reported he is waiting for a final cost for the polycarbonate. Once Korey is
provided with the cost, he plans to request funding from the Lion's club as well as from personal
donations. Korey stated he would be ready to present his project to the City Council at their
March meeting.
Motion by White, seconded by Zauner, to approve the project after changing the sign to
read "All City of Scandia Ordinances Apply", that the posts are dug four feet into the
ground, and that the lettering is in bright yellow "Midday." The motion carried 4-0.
Vogen abstained from voting and excused himself from the meeting.
Luke Eklund Eagle Scout Project
No further action will be taken since this project has already been approved by the Committee at
its November meeting and by the City Council.
Vinterfest 2013
Negus reported that The Pleasant Valley Cloggers will be performing during Vinterfest. Ideally,
they will be performing in the hall to accommodate 15 dancers. They will be providing their
own sound equipment and are willing to perform two 45 -minute shows. The hall will also need
to accommodate up to 10 chili contestants and up to 8 vendors.
Swanson agreed to coordinate the bake sale and the chili contest, provide supplies for smores,
and print and distribute Vinterfest flyers. Bildeaux agreed to supply firewood for the bonfire.
Negus agreed to contact Lee regarding supplying hay bales, provide press releases, and provide
supplies for snow sculptures and cash prizes. Bildeaux questioned how much money to spend
for advertising. Swanson suggested we would need approximately $50 to $75.
Motion by White, seconded by Zauner, to approve advertising costs for Vinterfest up to
$75. The motion carried 4-0.
Log House Landing
Kieffer reported concern regarding erosion control at the Log House Landing. Kieffer
recommended the Committee wait until erosion controls are in place before we proceed with the
installation of a sign.
Motion by White, seconded by Zauner, to postpone the installation of a sign until the
erosion controls are in place. The motion carried 4-0.
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Scandia Parks and Recreation Committee
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NEW BUSINESS
Scandia Parks and Trails Sign Requirements
Bildeaux recommended the Committee review the sign ordinance and develop a sign standard
for all Scandia Parks and Trails at future meetings. Bildeaux expressed the need for sign
uniformity.
Scandia Parks and Trails Native Plant Requirements
Bildeaux recommended the Committee pursue this issue at the February 4, 2013 meeting since
Committee member Vogen requested this agenda item and was no longer in attendance at the
meeting.
AGENDA FOR NEXT MEETING
The Committee recommended the following items for the February 4, 2013 PRC meeting:
Scandia Parks and Trails Sign Requirements
Scandia Parks and Trails Native Plant Requirements
ADJOURNMENT
White, seconded by Zauner, moved to adjourn the meeting. The motion carried 4-0.
The meeting adjourned at 8:07 p.m.
Respectfully submitted,
Judi Negus
Office Assistant/Parks & Rec Coordinator