11-2-15 Minutes
City of Scandia Parks and Recreation Committee
November 2, 2015
Members Present: Ryan Jinks (Chair), Brad Borg (Vice Chair), Greg Zauner, Matt Rasmussen
and Alex Bildeaux
Members Absent: Dan Lee (City Council Representative)
Staff Present: Kristina Handt (City Administrator), Judi Negus (Office Assistant), and Dave
Williams (Director of Public Works)
Guests: Lisa Schlingerman, Jean Vantatenhove, Janie O’Connor, Karen Schik, Linda
Marotzke, and Corey Roberts
Chair Jinks called the meeting to order at 7:02 p.m.
PUBLIC FORUM
There were no comments.
APPROVAL OF AGENDA
Motion by Bildeaux, seconded by Zauner, to approve the agenda. The motion carried 5-0.
APPROVAL OF MINUTES
Motion by Borg, seconded by Rasmussen, to approve the October 5, 2015 minutes. The
motion carried 5-0.
REPORTS
Chair’s Report
There was nothing to report.
Staff Report
Negus shared the Scandia Marine Lions have planned a groundbreaking ceremony at
Lilleskogen park. The ceremony was reported to take place on Veterans Day, W ednesday,
November 11, 2015 at 9:30 a.m.
Negus informed Staff has not received any applications to date for the two Ice Rink Attendant
positions we are seeking to fill. Negus reminded the deadline to accept applications is Friday,
November 6, 2015 at noon and encouraged Committee members to solicit applicants for the
positions. Handt shared the Wojtowicz family offers a yearly scholarship to a high school senior
who has worked at the Wojtowicz Skating Park as an Ice Rink Attendant.
NEW BUSINESS
Log House Landing Signage (National Park Service)
Lisa Schlingerman of Quint Avenue identified herself and approached the Committee.
Schlingerman informed that although the Committee was approached in the past, plans for
signage at Log House Landing was curtailed due to potential road improvements.
Schlingerman stated the importance of having a national park in the City of Scandia and the
need for visitors to know where they are. Schlingerman proposed removing the old sign and
installing a new sign approximately 5 feet to the north of the old sign.
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Jean Vantatenhove identified herself as a visual information specialist with the National Park
Service. Vantatenhove presented Committee members with a copy of a sign at Hwy 70 Landing.
Vantatenhove informed visitors are unaware of river regulations and do not recognize the site as
a national park. Due to vandalism concerns, Vantatenhove suggested installing a basic sign that
would not include a case or map boxes; just a one-sided bulletin board. If no vandalism is
reported over a few years, an improved sign could be installed. Committee members questioned
who would maintain the sign and who would pay for the sign. Vantatenhove explained the sign
would be donated from another site and Vantatenhove would modify the header and footer with
the sign identifying both National Park Service rules and City rules or additional information
Committee members would recommend, such as including a Dala horse, “City of Scandia” and
“Log House Landing.” The information would be printed on adhesive vinyl, placed on aluminum,
and would then be laminated to protect it from the elements.
Chair Jinks asked Schlingerman and Vantatenhove to return to a Committee meeting to provide
1) a specific design proposal; 2) a site plan showing the proposed location of the sign; 3) a
maintenance plan; and 4) financial obligation. It was agreed this proposal would be placed on
the December 7, 2015 meeting agenda.
OLD BUSINESS
Pollinator Planting Project
Janie O’Connor and Karen Schik approached the Committee to review the documentation they
provided Committee members in the meeting materials that was requested of them at the
October 5, 2015 Parks and Recreation Committee meeting regarding their proposed pollinator
planting project. Schik explained the parcel thought to be an easement is an outlot owned by
the homeowner’s association that includes a pump house. Committee members were provided
with a copy of the homeowners supporting the project. Schik informed the planting project would
need to be installed in the spring to allow two burnings and then seeding. Jinks questioned
whether just a portion of the proposed 1.7 acre site would be initially planted. Schik informed the
project would be scaled back if they don’t receive additional funding.
Motion by Jinks, seconded by Zauner, to approve the pollinator planting project as
presented. The motion carried 5-0.
Vinterfest Final Event Submissions
Linda Marotzke was in attendance at the meeting to address any questions regarding the
Special Event Permit Application she provided Committee members for the Vintage Snowmobile
Event. Jinks suggested sharing the expense of the portable toilets. Marotzke informed the
portable toilets would remain at the site after Vinterfest due to a senior citizens fishing contest
being held the following weekend. Zauner made a motion to approve the proposed event.
Negus interrupted to recommend the Committee approve the event with the condition Staff
receive any additional documentation to meet all requirements of the Special event Permit
Applications being considered.
Jinks amended Zauner’s motion to approve the Special Event Permit Application for the
Vintage Snowmobile Event to include Negus’s recommendation; seconded by Zauner.
The motion carried 5-0.
Negus informed a Special Event Permit Application was not submitted to Staff by the October
23, 2015 deadline for the Vinterfishing Event. Negus informed Staff was not contacted with the
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intent to withdraw the proposal. Committee members agreed a Special Event Permit
Application would need to be submitted to Staff no later than November 9, 2015 to seek
approval at the November 15, 2015 City Council meeting and the event would not be publicized
as a Vinterfest event if the application was not submitted by the extended deadline.
Motion by Jinks, seconded by Zauner, to approve the Vinterfishing event based on the
listed conditions and based on the preliminary proposal. The motion carried 5-0.
Committee members reviewed the Special Event Permit Application for the Scanley Cup adult
hockey tournament. It was suggested to keep the Community Center open during this event for
use of the restrooms. Jinks agreed to lock the Community Center both nights of Vinterfest.
Motion by Bildeaux, seconded by Rasmussen, to approve the Special Event Permit
Application for the Scanley Cup, with Negus’s recommended conditions. The motion
carried 5-0.
Committee members reviewed the Special Event Permit Application for the Lilletour, Quiz
Promenade (and other events). Committee members agreed to approve the application if the
“To Be Determined” items were clarified prior to November 9, 2015. Jinks made a motion to
approve the application based on the conditions. Handt informed if a tent is proposed at
Lilleskogen, past practice has been to approve on the condition of approval of the location by
the Public Works Director.
Motion by Jinks to amend his motion to include Handt’s condition, seconded by Zauner,
to approve the Special Event Permit Application for the Lilletour, Quiz Promenade (and
other events) based on the above conditions. The motion carried 5-0.
Vinterfest Final Planning
Committee members finalized their plans for Vinterfest 2016. Jinks informed he and Rasmussen
met with Jeni O’Brien who agreed to volunteer to develop a new Vinterfest logo that would be
used annually. Committee members agreed to attend a special meeting to review a variety of
logos and decide which one will be used. Jinks will contact O’Brien and advise when the
meeting will be scheduled.
1. Signage - Jinks suggested two big banners: one at the ice rink and one at Lilleskogen.
Jinks also suggested a brochure listing the schedule of events and maps to be placed at area
businesses. Rasmussen agreed to contact a printer to solicit a printing donation. Rasmussen
will follow up with the Forest Lake Chamber of Commerce to see if the Committee could use
their sandwich boards for advertising.
2. Media Plan - Borg will contact Suzie Lindgren at the Country Messenger to promote
Vinterfest. Negus will ensure Vinterfest and its events get promoted on the City’s website and
Facebook page. Negus will also submit press releases promoting Vinterfest in numerous
newspapers, including the Star Tribune, Pioneer Press, Country Messenger, The Lowdown, and
Forest Lake Times. Negus will provide LATV with the finalized Vinterfest poster. Negus will
ensure a final poster with the schedule of events goes home in the backpack of every Scandia
Elementary student upon approval of Principal Julie Greiman. As well, Negus will provide the
same poster in the digital backpacks of the entire Forest Lake school district.
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3. Buttons - Zauner shared a draft entry form for the button design contest. Zauner
suggested the top three entries all receive a button with their artwork. Zauner will be presenting
the entry form to sixth graders at Scandia Elementary on November 12, 2015. Negus agreed to
print the entry forms. Committee members agreed the first place winner would receive a Wild
sweatshirt donated by Rasmussen. Committee members will judge the entries at their
December 7, 2015 meeting. Zauner will pick up the entries on November 25. Committee
members agreed to make 300 buttons this year. Jinks offered to sell buttons at Scandia Marine
Lions meetings and in the community.
4. PRC Sponsored Events - Zauner recommended the snow sculpture contest should run
from 1-3 p.m. with registration from 1 p.m. to 1:30 p.m. Bildeaux suggested sledding would run
all day and informed Lee agreed to provide the hay bales. Bildeaux will block off 209th Street.
Negus shared the Pleasant Valley Cloggers will perform outside (if weather permits) at 3 p.m.
and 4 p.m. They will be using portable flooring. Jinks suggested the performances should not
be in the parking lot. Bildeaux suggested the performances could be on the pleasure rink.
5. Portable toilets - Jinks recommended 1-2 portable toilets be provided at the Vintage
Snowmobile event, 1 portable toilet at Lilleskogen, and 1 portable toilet at the Vinterfishing
event. Jinks suggested the Community Center could be left open for use of the restrooms and
offered to lock the building both nights of the event. Bildeaux agreed to provide firewood at the
Community Center, Gammelgarden, and Lilleskogen.
6. Reindeer Herder - Negus agreed to ask Mayor Simonson if he would take on the role
again for Vinterfest 2016.
Motion by Jinks, seconded by Rasmussen, to recommend Vinterfest 2016 as planned.
The motion carried 5-0.
AGENDA FOR NEXT MEETING
The Committee agreed on the following agenda items for the December 7, 2015 meeting:
1. Log House Landing Signage (National Park Service)
2. Vinterfest Button Design Contest Judging
3. Lilleskogen Strategic Action Plan Review
ADJOURNMENT
Bildeaux, seconded by Zauner, moved to adjourn the meeting. The motion carried 5-0.
The meeting adjourned at 8:47 p.m.
Respectfully submitted,
Judi Negus
Office Assistant