9-14-15 MinutesCity of Scandia Parks and Recreation Committee
September 14, 2015
Members Present: Ryan Jinks (Chair), Brad Borg (Vice Chair), Matt Rasmussen, Greg
Zauner, and Alex Bildeaux
Members Absent: Dan Lee (City Council Representative)
Staff Present: Judi Negus (Office Assistant) and Dave Williams (Director of Public Works)
Guests: Corey Roberts, Pamela Arnold, Roxanne Rydeen, Lisa Pothen, and Linda Marotzke
PUBLIC FORUM
There were no comments.
APPROVAL OF AGENDA
Motion by Zauner, seconded by Rasmussen, to approve the agenda. The motion carried
5-0.
APPROVAL OF MINUTES
Motion by Bildeaux to approve the July 6, 2015 minutes. Negus interrupted and shared she
wanted to clarify the minutes. The minutes stated that Handt informed the Vinterfest buttons
would need to be sold by a nonprofit. To clarify, Handt informed the buttons could not be sold
by PRC members but could be run through a nonprofit. Bildeaux withdrew his motion.
Motion by Zauner, seconded by Bildeaux, to approve the July 6, 2015 minutes as
clarified. The motion carried 5-0.
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Chair's Report
There was nothing to report.
Staff Report
Negus shared there was a significant decline in registrations for summer recreation programs
this year. Although 12 classes were offered, seven were cancelled due to low registration or no
registrations. Negus reported she will be meeting with Camp Lakamaga staff in mid-October to
plan for 2016 summer recreation programs.
Negus advised the Planning Commission will be holding a public hearing on October 6, 2015
addressing sign ordinance changes. Negus suggested a Parks and Recreation Committee
member attend the meeting as there are to be significant changes proposed. Negus handed
out a printed e-mail exchange from Sherri Buss that highlighted the proposed changes. Chair
Jinks agreed to attend the October 6 meeting.
Williams reported the Lilleskogen parking lot has been paved. This week, Williams hopes to fill
in the back of the parking lot. Williams shared he hopes to paint the hockey rink and would
require 10-15 gallons of paint. Jinks suggested the donation from Roberts could be used to
cover the expense.
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Scandia Parks and Recreation Committee
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NEW BUSINESS
Vinterfest 2016 Preliminary Event Proposals
Scanley Cup - Roberts
Roberts addressed the Committee and shared his written proposal. To enhance player
experience, Roberts requested adding red and blue lines to the boards and the ice and to add
portable toilets. Roberts reported the Scanley Cup will be much the same as in the past.
Roberts will include the apparel company on his Special Event Permit and advised Scot Taylor
of Meister's will be providing a separate application. Jinks confirmed Taylor will be submitting
an application. Borg questioned if the apparel sales would be included in the final report of
proceeds. Roberts confirmed the apparel sales would be included.
Zauner requested the coordination of DJ exchanges and the starting of other Vinterfest events.
Lilletour and Quizpromenade, Etc.
Arnold approached the Committee and asked if there were any questions regarding the written
proposal for multiple events co-sponsored by Gammelgarden Museum and the Friends of
Scandia Parks and Trails. Arnold also stated the Gammelgarden will continue to waive its
facility fee. Arnold requested the Committee consider waiving any fees for the event. Negus
informed that if the Special Event Permit application is submitted by Gammelgarden Museum, a
non-profit organization, the guidelines would fall under the requirements for non -profits. Jinks
shared he liked everything proposed; however, Jinks wanted Vinterfest guidelines incorporated.
There was discussion whether the proposal met the in-kind donation value of $200 for non-
profits. Some Committee members felt an in-kind donation, beyond the hours organizing
Vinterfest events, for other park needs was warranted. Other Committee members felt the
proposal met the in-kind donation.
Motion by Borg, seconded by Rasmussen, to approve the proposal as written with the
understanding the proposal met the in-kind donation guideline.
A roll call vote was taken. Borg -yes; Rasmussen -yes; Zauner-yes; Bildeaux-no; Jinks -
no.
Vinterfishing - Rydeen and Pothen
Rydeen and Pothen addressed the Committee and highlighted their written proposal. They
shared a need for at least one portable toilet. Discussion was held whether the City would
provide one. Pothen stated it would be ideal for the event to make a profit to put towards prizes.
Rydeen shared it would be easier to donate than to sell Vinterfest buttons as there are only
approximately 19 Cub Scouts. Jinks clarified that the Committee would be promoting the overall
festival. In addition, Rydeen and Pothen could promote their individual event. Pothen stated
they would be flexible in the schedule for Vinterfishing in order to incorporate other Vinterfest
event opportunities.
Motion by Jinks, seconded by Bildeaux, to approve the proposal as submitted. The
motion carried 5-0.
Vintage Snowmobile Show - Marotzke
Marotzke approached the Committee as a representative of the Big Marine Lake Association.
Marotzke shared she is responsible for the Association fundraising. The proposal included food
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Scandia Parks and Recreation Committee
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sales with proceeds to go to the Association for invasive species removal. Marotzke also
suggested liquor sales. Pothen shared the DNR is strict when it comes to food and liquor sales
due to the event being held on a lake. Marotzke stated the Vets Camp might get involved in the
event. Jinks suggested a $200 donation towards Vinterfest buttons.
Motion by Jinks, seconded by Zauner, to approve the proposed event. The motion
carried 5-0.
Jinks recommended discussing the Parks and Recreation Committee events at the October 5
meeting and encouraged Committee members to send any ideas to him prior to that meeting.
OLD BUSINESS
Recap Taco Daze
Committee members shared there was a low turnout with only four teams. It was suggested the
times for next year change to 9 a.m. to 9:30 a.m. registration with a starting time of 10 a.m. It
was also suggested that a new 40+ age bracket be included and that the teams be made up of
six players rather than eight. A recommendation was made to include nice prizes next year.
Pothen suggested the Committee consider a float for next year's Taco Daze promoting
Vinterfest.
AGENDA FOR NEXT MEETING
The Committee agreed on the following agenda items for the October 5, 2015 meeting:
1. Review and Recommend Winter Rec Programs
2. Pollinator Planting Project (O'Connor and Schik)
3. Vinterfest Planning
4. Log House Landing Signage (National Park Service)
Negus agreed to share with Chair Jinks the request from Lisa Schlingerman to be included on
the October 5th agenda. As well, Negus will share with Jinks the documentation received for
the pollinator planting project.
ADJOURNMENT
Bildeaux, seconded by Zauner, moved to adjourn the meeting. The motion carried 5-0.
The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Judi Negus
Office Assistant