03.29.2022 Minutes TC SPECIAL MEETING
Scandia Tourism Committee
Minutes
March 29, 2022 – 4:00 p.m.
Meeting at Community Center, Zoom and Boxcast.com
Members in Attendance: Sue Dickens, Lynne Moratzka, and Lisa Schlingerman. Sarah
Porubcansky participated via Zoom.
Staff in attendance: Office Assistant Brenda “Bee” Stignani via Zoom.
Call to Order –Chair Dickens called the meeting to order at 4:02 p.m., a quorum is present.
Approve the Agenda – Moratzka moved, Schlingerman seconded, to approve the agenda
with Flexibility. Motion carried unanimously.
City Wide Garage Sale –
Dickens provided a written summary of the City-Wide Garage Sale concept to submit to City
Council at the Work Session meeting on April 6th for consideration. Staff confirmed that a
registration form would be easily created and published on the city’s website. Discussion included
identifying the Scandia Elementary Enrichment Fund as the beneficiary to this event, the dilemma
of fees/donation on the registration form and what options there are for the committee to consider
in light of the fact that there are no fees approved for this situation in the 2022 Fee Schedule, details
about a volunteer through Porubcansky who will produce a digital map and his request to include
categories of items for sale in the registration form which he says is easily included on this digital
map, the cost of complete custom signs quoted at $5-6 each, promotion and advertisement plans
(including ‘rain or shine’ event & emphasis that registration is required) and request for staff to
clarify if a liability waiver will be necessary for Saturday participants who set up in the Community
Center parking lot for the 10 a.m. – 4 p.m. portion of the sale. Dickens noted that she would like to
raise the question to Council to include something in the next fee schedule for events such as this
and Vinterlights’ Best of Scandia craft sale or other similar events in the future. In Dicken’s
experience, participants without a financial incentive have a higher percentage to not show up than
those who do have a financial investment in their registration commitment.
Dickens will prepare an updated summary of the proposed event to present to Council. Moratzka
will confirm with the Scandia Elementary School principal that a donation to SEEF would be
accepted.
Motion by Dickens, seconded by Schlingerman, to let the Council know that the Tourism
Committee is in support of either option A – to charge a fee, following the guidelines or
option B – no fee, registration only and digital map. Motion carried unanimously.
Adjournment –Motion by Dickens, seconded by Moratzka, to adjourn the meeting. Motion
carried unanimously. Meeting adjourned at 4:26 p.m.
Respectfully submitted by
Brenda “Bee” Stignani, Office Assistant